{"id":2273,"date":"2018-11-16T14:40:52","date_gmt":"2018-11-16T22:40:52","guid":{"rendered":"http:\/\/depts.washington.edu\/advis104\/?p=2273"},"modified":"2018-11-16T14:40:52","modified_gmt":"2018-11-16T22:40:52","slug":"artist-trust-administrative-assistant","status":"publish","type":"post","link":"http:\/\/depts.washington.edu\/advis104\/2018\/11\/16\/artist-trust-administrative-assistant\/","title":{"rendered":"Artist Trust – Administrative Assistant"},"content":{"rendered":"

The Administrative Assistant<\/strong> works collaboratively with the staff and Board of Trustees to support Artist Trust\u2019s mission and represent its values when interacting with the community.\u00a0 This position will focus on supporting the organization by acting as the main point-of-contact for the administrative functioning of the office and ensuring daily operations are running smoothly and efficiently. This includes assisting the Chief Executive Officer and Finance and Operations Manager through a variety of administrative duties, such as meeting planning, preparing and filing documents, data entry and IT assistance, and corresponding with staff and board.<\/p>\n

Reports to:<\/strong> Finance and Operations Manager<\/p>\n

This is a full-time exempt position at 32 hours\/week, with an annual salary range of $25,600-$29,600 DOE.<\/p>\n

Time Commitment: <\/strong>FULL TIME (EXEMPT) @ 32 HOURS\/WEEK<\/p>\n

Responsibilities:<\/strong><\/p>\n

PRIMARY DUTIES INCLUDE<\/strong>
\n\u2022 Greet visitors, manage incoming phone calls, and assist staff with daily needs.
\n\u2022 Maintain inventory of and purchase office supplies and technology.
\n\u2022 Troubleshoot basic issues with technology, office equipment, and facilities, and coordinate with external vendors if necessary.
\n\u2022 Complete data entry tasks, organize and implement file storage systems, and facilitate database improvement projects.
\n\u2022 Provide HR support to Finance and Operations Manager, including office orientations and paperwork for new hires and interns.
\n\u2022 Provide clerical and bookkeeping assistance to Finance and Operations Manager.
\n\u2022 Maintain organization calendar, schedule appointments, and coordinate internal meetings and events as necessary.
\n\u2022 Act as a liaison to the Board of Trustees, including meeting scheduling, correspondence, preparation and distribution of materials, Board website maintenance, and information tracking.
\n\u2022 Attend and assist in organization of 3 Board Meetings and 1 Board Retreat which occur annually outside of the regular Monday \u2013 Friday work week (usually on Saturdays; Board Retreat on Saturday and Sunday), including IT setup, and coordination of location and catering.
\n\u2022 Attend and take minutes at Board, Executive Committee, and Finance Committee meetings.
\n\u2022 Assist Chief Executive Officer with scheduling and administrative tasks.
\n\u2022 Participate in weekly staff meetings and periodic planning retreats.
\n\u2022 Other duties as may be required.<\/p>\n

Required Skills and Qualifications:<\/strong><\/p>\n

DESIRED ATTRIBUTES<\/strong>
\n\u2022 Passion for and commitment to Artist Trust\u2019s core mission and goals.
\n\u2022 Highly organized and detail-oriented.
\n\u2022 Adaptability, ambition, creativity, and innovativeness.
\n\u2022 Proven teamwork and collaboration with humor and an unstoppable penchant for success.
\n\u2022 Excellent communication skills; a readiness to share information; an approach that seeks, values, and incorporates advice.
\n\u2022 Emotional intelligence and cultural competence.
\n\u2022 Passion for and commitment to racial equity in the arts.
\n\u2022 Decisiveness and resourcefulness with the ability to adapt to rapid change, to anticipate and act quickly on opportunities.
\n\u2022 Availability for occasional evening\/weekend meetings and events.<\/p>\n

REQUIRED SKILLS & EXPERIENCE<\/strong>
\n\u2022 Some experience in an office setting providing support and\/or administrative assistance, preferably in a not-for-profit setting.
\n\u2022 Resourceful problem-solver with can-do attitude.
\n\u2022 Friendly and able to work with a variety of people.
\n\u2022 Strong computer skills, including Microsoft Office (Excel, Word, & Outlook); Salesforce or similar CRM\/database; and digital communications, and a willingness to learn new technology.
\n\u2022 Bachelor\u2019s Degree or equivalent experience preferred.<\/p>\n

Benefits:<\/strong><\/p>\n

Generous paid vacation and sick leave. Eligible for group medical, long-term disability, life insurance, and employer-matched retirement plan.<\/p>\n

To Apply:<\/strong><\/p>\n

Submit a cover letter and resume to Hiring@ArtistTrust.org with the subject ADMINISTRATIVE ASSISTANT. Preference given to candidates applying by 9am on November 26, 2018. No phone calls or contacts through social media.<\/p>\n

https:\/\/artisttrust.org\/index.php\/about\/jobs#standing_committees_of_the_board<\/p>\n

 <\/p>\n

Artist Trust is an equal opportunity employer and complies with all EOE and ADA requirements. We are committed to employing a racially diverse workforce. People of color are strongly encouraged to apply.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

The Administrative Assistant works collaboratively with the staff and Board of Trustees to support Artist Trust\u2019s mission and represent its values when interacting with the community.\u00a0 This position will focus on supporting the organization by acting as the main point-of-contact for the administrative functioning of the office and ensuring daily operations are running smoothly and […]<\/p>\n","protected":false},"author":4,"featured_media":2274,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"aside","meta":[],"categories":[4],"tags":[208,200,46,25],"_links":{"self":[{"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/posts\/2273"}],"collection":[{"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/comments?post=2273"}],"version-history":[{"count":1,"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/posts\/2273\/revisions"}],"predecessor-version":[{"id":2275,"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/posts\/2273\/revisions\/2275"}],"wp:featuredmedia":[{"embeddable":true,"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/media\/2274"}],"wp:attachment":[{"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/media?parent=2273"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/categories?post=2273"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/tags?post=2273"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}