Trainee Procedures and Information
You are provided with travel funding for conferences and meetings each year, as indicated in your welcome letter and statement of appointment. Please follow these procedures: Department of Health Services Student Travel Procedures
Trainee Purchases and Reimbursements for Supplies
You are provided with a small fund for research supplies and expenses each year, as indicated in your welcome letter and statement of appointment. Please follow these procedures:
- Prior Approval: please obtain prior approval for all purchases. Check with the program Coordinator, who will obtain authorization from Diane Martin if necessary.
- Department Purchases: in some cases, you may ask the program Coordinator to make the purchase on the Department credit card, if the purchase can be made over the internet or by telephone.
- Reimbursement for Purchases: if you purchase the item yourself, please bring the receipt to the program Coordinator, who will fill out a check request form or a petty cash form, obtain your signature on the form, and submit it on your behalf.
- Questions: please feel free to check in with the program Coordinator with any questions you may have about purchases or expense reimbursements: (206) 616-2977 or email@example.com.
Trainee Health Insurance
Health insurance is provided with the premiums paid by the grant. Trainees pursuing a degree will be covered by the Graduate Appointee Insurance Program. Trainees not pursuing a degree will be covered by the UW Faculty/Staff Insurance Programs.
Student Life Resources
For information about student life (housing on and off campus, meals, communiting, parking, etc.), visit the Graduate School Student Life web resources.
Trainee Payroll and Tax Information
Trainee stipend amounts are determined annually by the NIH and are detailed in the Statement of Training Appointment notices you will sign each year at the start of your appointment. Payroll for trainees is administered by Lynn Gose, Payroll Manager, Department of Health Services.
Note on Tax Withholding: the University of Washington does not withhold federal taxes, social security, etc., from stipend checks. In many instances, however, stipend amounts are considered taxable income. Trainees should consult the UW's Student Tax Information page along with IRS Publication 970: Scholarships and Fellowships, and all trainees should definitely plan for any potential tax liability. In January of each year, the UW will send you a form 1098-T to report stipend income to the IRS.
Trainee Tuition Benefit
Trainee tuition and fees are paid by the training grant, with the exception of certain ineligible fees. Trainees should expect to pay approximately $200.00 per quarter out of pocket for these fees.
AHRQ Training Grant Information
- Sponsor: Agency for Healthcare Research and Quality (AHRQ) through a National Research Service Award (NRSA) Institutional Training Grant. AHRQ is an agency within the US Department of Health and Human Services (DHHS), part of the National Institutes of Health (NIH).
- Grant Name and Type: AHRQ/NRSA Health Services Research Training Program, a National Research Service Award (NRSA) T-32 Institutional Training Program.
- Grant Number: T32 HS13853
- Grant Period: July 1, 2008 through June 30, 2013.
- UW Budget Number: please check in with the program Coordinator for the current UW grant budget number if you are asked to provide it for internal UW purchases or registrations: (206) 616-2977 or firstname.lastname@example.org.
Citing AHRQ Support in Your Publications
Please cite AHRQ support in your publications if all or part of the research and writing was accomplished during your training period.
Sample citation: "[Trainee] gratefully acknowledges funding received from the Agency for Healthcare Research and Quality (T32-HS013853) for [some of] the work on this study."
The Department of Health Services librarian and research assistant is Yuki Durham, whose office is in H-668E Health Sciences. Yuki is available to help trainees with library research projects: (206) 616-2936 or email@example.com
The Health Sciences Library is located on the second and third floors of the T wing in the Health Sciences Complex. The online resource, Healthlinks includes reference tools such as PubMed and eJournals. For a complete listing of the UW's 26 libraries and online tools, visit http://www.lib.washington.edu/.
Research and Study Space
A three-office suite in T-329 Health Sciences is dedicated to trainee research and study. The study space is equipped with computers and printers, meeting/conference space, telephone, ethernet, and, in addition to the usual set of software, current versions of STATA and EndNote. There are also filing cabinets and a collection of books and manuals available for trainee use. To obtain a key for this space, see the program Coordinator.