Present: Charles Lord, Anne Zald, Alex Wade, Rob Estes, Richard Jost
I. Minutes from previous meeting
II. Treasurers Report
ALUW has some funds in bank, but will need to solicit funds for upcoming year. Alex will give a report at the next general meeting and ask members to pay membership dues and lobbyist dues for upcoming year. In past years, the average participation in paying the voluntary dues has been about 65%. There was a discussion of whether the solicitation for dues and lobbyist dues could be combined but it was decided to keep them separate as it provides the members with the latitude to pay dues and/or donate money to lobbyist funds as they wish. Alex will investigate setting up a separate account for the lobbyist dues at the credit union to keep the two funds separate and make it easier to track expenditures in the event of any tax liability
A. Legislative Committee.
1. The members of the 1998-1999 Legislative Committee are: Andy Johnson (Chair), Joe Kiegel, Nancy McMurrer, Kathyrn Womble.
2. The 1999 Legislative priorities will need to be set for this year. Charles will look at what has been done in past years and will ask the Legislative Committee to schedule a brown bag meeting for an informal discussion with the membership. The main topics up for consideration this year are the budget, the 2020 commission and the ALUW lobbyist. Charles made the point that the ALUW priorities should mesh with the University and campus priorities as much as possible.
On the budget, all agreed that it is important for ALUW to have a presence in the discussion on salaries to ensure that librarian salaries are not overlooked. There may also be a role for ALUW to play in the discussion of the 2020 Commission report, which is due to the Governor by September.
The ALUW lobbyist, Tom Bristow, was paid $500.00 last year (a non-legislative year) as a retainer for his services; his normal fee during a legislative year is $700.00 per month.
He has received good reviews on his performance on behalf of ALUW and everyone agreed on the importance of having a voice in Olympia.
B. Program Committee
1. The 1998-1999 members of the Program Committee are: Anne Zald (Chair); Kari Anderson, Elaine Jennerich, Linda Pitts, Jim Stickman. (Members will be confirmed by Charles or Anne).
2. Rob will work with Anne in his capacity as Junior Trustee to plan the informal brown bag social meetings, which may be able to be combined or coordinated with the regular quarterly meetings. She will send copies of the Program Committee meetings notes to him for his information.
C. Nominations Committee
At the present time, there are no members solicited for this committee. Charles will begin contacting people for possible volunteers to serve.
A. Need for additional volunteers
Do any of the committees need additional volunteers? Maybe the Legislative committee and Programs (in addition to the Nominations Committee). Charles and Anne will decide if additional members are needed and will solicit volunteers.
The issue of staff feelings of disenfranchisement from the Library's planning and direction was discussed. ALUW would like to understand how widespread these feelings may be, and work with Staff Development and Libraries Administration to help address the underlying issues. Preliminary discussions have highlighted such possible areas as the difficulties of the communication process during periods of intense change, questions about strategic planning process, the impact of pending re-organization and staff changes, and the toll of rapid web development on individual staff members, units and the overall organizational relationships.
Can ALUW serve as a vehicle for keeping the librarians on all the campuses better informed of what is happening in the library? Charles will talk to Betty about the possibility of discussing the library's future direction and changes in an ALUW meeting.
C. Updating ALUW web pages
The ALUW web page should serve as a source of current information but also have the archival information of past Boards, committee members, etc. Richard will update the present web page with the new information for this year and see if there is any historical material to add.
D. Librarians Personnel Code
ALUW is to make an appointment for a two year term to serve on the LAP Committee. Once the elections are over for the other committee members, ALUW will solicit volunteers and make a recommendation for this position.
E. AAUP Update
Anne was invited last year to be the representative for the University Libraries to the AAUP.
ALUW decided to monitor AAUP issues rather than to establish a formal relationship with the AAUP Board. Although Anne did not attend any of the meetings, she did monitor the listserv and follow the discussions. AAUP seems to be trying to broaden its base on campus. ALUW will continue to monitor the activities and concerns presented by AAUP. Anne will send out the address of the listserv to the Board members as the first step.
The brochure that is sent out to new librarians needs to be updated. Richard will update the brochure and ask Charles Chamberlain to send him the names of any new librarians in the system for him to contact.
V. General announcements
Charles read an announcement from the Library Council of Washington call for action on five statewide library initiatives:
1. Continue the Statewide Database licensing project
2. Continue and enhance the Connectivity project
3. Support development of standards and guidelines in information technology
4. Begin work on a collaborative consumer education effort
5. Research feasibility of a collaborative digitization project
Richard Jost, Secretary
August 20, 1998
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