College of Engineering

BioEngineering

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Bioengineering Administration

For your convenience, below is a breakdown of administrative staff duties in the Department of Bioengineering, which is comprised of three major divisions: the Chairman's Office, the Budget Office, and Student Services.

Chairman's Office

Rita Jensen, Administrator

• Finances
  • Department budget oversight
  • State funding
  • New student funding
  • Matching/Commitments
  • Whitaker grants
  • Start-up packages
  • Scholarships/Fellowships
• Personnel
  • Hiring
  • Position descriptions
  • Performance and disciplinary issues
  • Lay-offs
  • New employee orientation
  • Safety Coordinator
• Facilities
  • BIOE Building Management Team
  • Infrastructure Committee
  • Health and safety compliance
  • Long-term space planning
  • Coordinate moves and relocations
  • Review, develop, and assign space to staff and faculty
  • SIMS oversight
  • Equipment surplus
  • Keys and HSB access
  • Telecommunications
• Development
  • Development and fundraising liason with School of Medicine and College of Engineering
  • Gift processing and stewardship
• Communications
  • Primary communication link between Chair, Deans, and Upper Administration, and Bioengineering staff and students
• Special Initiatives
  • High Demand
  • SUWA
  • Whitaker
  • Coulter

Shirley Peters, Assistant to the Chair

• Faculty appointments and promotions
• Adjunct Faculty, Affiliate Faculty, and Visiting Faculty appointments
• Faculty Search/Review Committee Support
• Lobby reports
• J1 and H1-B visas
• Optional Practical Training (OPT)
• 1460 and 1461 forms
• Chair’s calendar, mail, correspondence, slides
• Faculty meetings
• Combined Fund Drive
• Special Events
  • Faculty retreat
  • End of the Year Celebration
  • Rushmer Lecture
  • Holiday Party
  • Open Houses

Anita Wahler, Public Information Specialist

• Alumni relations
• Special events, including development events and community relations
• Web site development and maintenance
• Maintenance of administrative homepage intranet
• Creation of marketing materials
• Editor of quarterly Bioengineering newsletter
• Dissemination of weekly departmental e-newsletter
• Special projects for the Department chair

Secretary Senior

• Administrator and Chair Support
  • 2004-2005 Faculty Search Committee
  • Support to Curriculum Committee
  • BIOEN 599J coordination
• Reception
  • Mail distribution
  • Copying
  • Office supplies
• Faculty Instructional Support
  • Quarterly Time Schedule
  • Book orders
  • Course handouts
  • University Learning Objectives
  • New course applications, course changes and program change form preparation
  • Course reading packets
  • Course evaluations
  • Course announcements
  • Class lists and grade sheets
  • Faculty workload
  • File registration and curriculum reports
• Facilities
  • Key distribution and management
  • Repairs and renovations

Norbert Berger, Senior Computer Specialist

• Student computing lab
• Computer teaching labs
• Networking and servers
• Technical computer support for faculty and staff

Budget Office

Dedra Schendzielos, Grants Manager

• Supervisor, Budget Office
• Grant proposal preparation and review
• Research budget management
• Grant and contract budget reconciliation
• General budget inquiries and troubleshooting
• Post-award setup
• Cost sharing
• GC-1 and cost sharing committees
• External funding reports and statistics

Verle Johnson, Payroll Coordinator

• Payroll
  • Bioengineering payroll
  • UWEB payroll
  • Continuing student funding
  • Hourly timesheets
  • Tuition dispersement for fellowships and stipends
  • Non-resident tuition waivers
• Initial new-employee orientation
• Senior Fellows Appointments
• Grant and contract certification reports
• Faculty effort certification reports and cost sharing
• Retroactive salary transfers
• Benefits information
• Tuition dispersement
• Monthly timesheets
• Personnel information changes

Renee Atchison, Fiscal Specialist II - Reports

• Monthly reconciliation and reporting of the grant and contract budgets
• Monthly BAR/BSR distribution
• Budget Checklist (signed BAR/BAR log) maintenance
• Monthly liquidation of old encumbrances on grant and contract budgets
• Monthly reconciliation and reporting of Dr. Kim's research budgets
• Monthly reconciliation and reporting of the Fellowship budgets
• Monthly reconciliation and reporting of SUWA budgets
• Unallowable charge(s) review
• SUWA quarterly reports, SUWA semi-annual admin reports
• Weekly Industrial Invoice Tracking
• Payroll backup, in the absence of the Payroll Coordinator
• Student Assistant Supervisor

Amanda Matousek, Fiscal Specialist II - Purchasing

• Purchasing
• Travel
• Supplies
• State budget reconciliation
• Petty cash
• Equipment inventory and insurance
• RCR Allocations
• Fellowship dispersement tracking and reporting
• Honorariums

Student Services

Kelli Jayn Nichols, Lead Academic Counselor

• Supervisor, Student Services
• Undergraduate Program
  • Admissions
  • Scholarship and internship opportunities
  • Student advising
• Curriculum
  • Curriculum Committee
  • Time schedule
  • Add codes
  • TA appointments and questions
• Student Affairs Committee
• Back-up graduate student advising

Jennifer Gouine, Graduate Academic Counselor

• Graduate Programs
  • Graduate student advising
  • Graduate student admissions
  • Executive Order 28
  • MME Program and student advising
  • Student Affairs Committee
  • Back-up undergraduate student advising
  • Fellowship advising and opportunities
  • Visiting graduate students

Jade Anderson, Student Services Assistant

• Graduate admissions
• Undergraduate admissions
• Student Services database
• Bioeng email account
• Back-up undergraduate and graduate student advising
• Curriculum Committee support
• Special projects