College of Engineering

BioEngineering

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Administrative Staff Duties

Department Chair's Office
Budget Office
Student Services Office

Chair's Office

Ruth Woods, Administrator (685-2004)

• Finances

• Department budget oversight
• State funding
• New student funding
• Matching/Commitments
• Whitaker grants
• Start-up packages
• Personnel

• Hiring
• Position descriptions
• Performance and disciplinary issues
• Lay-offs
• New employee orientation
• Safety Coordinator

• Facilities

• BIOEBuilding Management Team
• Infrastructure Committee
• Health and safety compliance
• Long-term space planning
• Coordinate moves and relocations
• Review, develop, and assign space to staff and faculty
• SIMS Oversight
• Equipment surplus
• Keys and HSB Access
• Telecommunications

• Communication

• Primary communication link between chair, deans, upper administration, and Bioengineering staff and students

• New initiatives

Shirley Nollette, Assistant to the Chair(685-2002)

• Faculty appointments and promotions
• Adjunct faculty, affiliate faculty, and visiting faculty appointments
• Faculty Search/Review Committee support
• Lobby reports
• J1 and H1-B visas
• Optional Practical Training (OPT)
• 1460/1461 forms
• Chair's calendar, mail, correspondence, slides
• Faculty meetings
• Combined Fund Drive
• Special events

• Faculty retreat
• End-of-the-year celebration
• Rushmer Lecture
• Holiday party
• Open houses

Anita Wahler, Public Information Specialist (685-2001)

• Weekly departmental announcements email (collect, edit, compile, distribute Announcements; maintain Mailman lists)
• Weekly departmental Bulletin pdf (promote intradepartmental communications; write stories; take photos; layout)
• Quarterly Newsletter (solicit and suggest story ideas; research, write, and edit articles; provide graphics and layout; manage publication and distribution)
• Marketing materials (text, graphics, design, publication)
• Web site content development and maintenance (departmental and administrative sites)
• Departmental contacts spreadsheets (maintain, increase compatibility with other departmental and university resources)
• Special projects for department chair
• Development and fundraising liaison with School of Medicine and College of Engineering
• Alumni relations
• Special events, including development events and community relations
• Donor stewardship 
• Development Committee member

Michael Mueller, Receptionist (685-2000)

• Keys distribution and management
• Front office support

• Answer phones and maintain calendar
• Reception
• Mail distribution
• Copying
• Office supplies
• Minor web updates

Chelsea Musick, Administrative Coordinator (543-1143)

• Assist administrator and chair

• Faculty Search Committee coordinator
• Departmental Seminar coordinator
• Special events planning support
• Assist administrator with personnel issues and financial issues

• Front office

• Supervise front office reception
• Manage copy room and mail room

• Faculty instruction and curriculum support

• Place quarterly textbook orders
• Assemble course handouts and reading packets
• Process course evaluations
• Process and distribute class lists and grade sheets
• Curriculum Committe coordinator
• ABET Committee coordinator
• Time Schedule coordinator
• Organize new course and course change applications

Norbert Berger, Senior Computer Specialist (543-9757)

• Student lab
• Teaching labs
• Networking and servers
• Technical computer support to faculty and staff

Sonia Honeydew, Foege Building Coordinator (543-6127)

• Equipment inventory and insurance
• Facilities

• Repairs/renovations
• SIMS updates
• COE Space Committee

Budget Office

Dedra Schendzielos, Grants Manager (685-2021)

• Budget Office supervisor
• Grant proposal preparation and review
• Research budget management
• Grant and contract budget reconciliation
• General budget Inquiries/troubleshooting
• Post-award setup
• Cost sharing
• GC-1 and Cost Sharing committees
• External funding reports and statistics
• General budget questions/problems/troubleshooting

Verle Johnson, Payroll Coordinator (616-5230)

• Payroll
  • Bioengineering payroll
  • UWEB payroll
  • Continuing student funding
  • Hourly t imesheets
  • OWLs updates
  • Tuition disbursement for fellowships & stipends
  • Non-resident tuition waivers
  • Tuition disbursement
• New employee orientation
• Senior fellow and visiting faculty appointments
• Visa updates
• Grant and contract certification reports
• Faculty Effort Certification reports & cost sharing
• Retroactive salary transfers
• Benefits information
• Personnel information changes

Susan Petek, Budget/Fiscal Analyst (543-7240)

• Grant and contract budgets monthly reconciliation and reporting
• Monthly BAR/BSR distribution
• Budget checklist (signed BAR/BAR log) maintenance
• Monthly liquidation of old encumbrances on grant and contract budgets
• Monthly reconciliation and reporting of Dr. Kim’s research budgets
• Monthly reconciliation and reporting of the fellowship budgets
• Monthly reconciliation and reporting of SUWA budgets
• Unallowable charge(s) review
• SUWA quarterly reports, SUWA semi-annual admin reports
• Weekly Industrial Invoice tracking
• Payroll backup, in the absence of the payroll coordinator

Amanda Matousek, Fiscal Specialist II - Purchasing (221-6707)

• Purchasing
• Travel
• Supplies
• State budget reconciliation
• Petty cash
• RCR allocations
• Fellowship disbursement tracking and reporting
• Honorariums
• Student assistant supervisor
• Gift budgets

Student Services Office

Kelli Jayn Nichols, Lead Academic Counselor (685-2022)

• Supervisor, Student Services
• Undergraduate Program
  • Admissions
  • Scholarship and internship opportunities
  • Student advising
• Curriculum
  • Curriculum Committee
  • Time schedule
  • Add codes
  • TA appointments and questions
• Student Affairs Committee
• Back-up graduate student advising

Jennifer Gouine, Senior Academic Counselor (685-3494)

• PhD/MS program and students
• Graduate admissions
• Executive Order 28
• MME program and students
• Student Affairs Committee
• Curriculum Committee
• Back-up undergraduate advising
• Special projects
• Fellowship advising and opportunities
• Visiting graduate students

Stanley Choi, Advising Assistant (616-2423)

• Graduate admissions
• Undergraduate admissions
• Back-up undergraduate and graduate advising
• Student affairs committee
• Student services databases
• Bioeng e-mail account
• Special projects