advancing muscular dystrophy research

 

 

 

 

 

 

 

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University of Washington
Department of Neurology

ADMINISTRATIVE SPECIALIST
Posting Date: 10/16/2007
Closing Info: Open Until Filled

Salary: Salary is commensurate with education and experience.

The Department of Neurology has an excellent opprotunity for an ADMINISTRATIVE SPECIALIST. The individual occupying this position will serve as the Principal Assistant to the Director of the Muscular Dystrophy Cooperative Research Center at the University of Washington. Responsibilities involve providing support to the administrative and research aspects of the Center and to the laboratory of the director. This program is designed to promote collaboration of local and national researchers and doctors involved in the design of therapies and treatments for the muscular dystrophies.

Job Duties:

• Review and assemble single and multi-investigator grants;
• Prepare and format administrative sections of grant applications; coordinate the gathering of supportive documents for submission; proofread material and submit;
• Collect and organize material for competing and non-competing grant renewals; assemble related paperwork in a timely manner;
• Prepare financial reports relating to grant budgets and maintain documentation assisting in compliance with internal and external regulations and policies and to aid in the appropriate allocation of funds;
• Coordinate seminar series, including travel arrangements, honorariums, accommodations, supporting documents for reimbursement, and local advertising;
• Direct the creation and maintenance of a website including requests for reagents and cost recovery;
• Schedule conference rooms, projection equipment, and refreshments for lab meetings and journal clubs;
• Coordinate research and administrative meetings with co-director and PIs involved in the Center;
• Prepare typed documents including grant applications, progress reports, subcontracts, IRB and IACUC applications, CVs, manuscripts, teaching materials, grant reviews, and correspondence;
• Draft and prepare correspondence, agenda, presentation visuals, charts, spreadsheets, and other documents for submission;
• Provide computer support to staff regarding software and hardware, as well as maintain backup guidelines to insure the safety of the data, as needed;
• Direct and consult in the design and modification of databases for research and financial purposes;
• Prepare documentation for charges;
• Coordinate cross department budgets and track and approve charges;
• Perform related duties as required.

Requirements:

• Bachelor’s degree and one year’s experience as an administrative assistant or equivalent experience;
• Excellent verbal and written communication skills;
• Ability to compose correspondence and other written materials;
• Good organizational skills including accurate proofreading and editing abilities;
• Ability to use email and the internet;
• Proficiency using Macintosh computers and Word, Powerpoint, Excel, Acrobat, Filemaker, and Endnote;
• Ability to perform complex word processing and integration of graphics and text;
• Self-motivated and able to perform tasks with little or no supervision, as well as design methods and procedures when needed;
• Ability to exercise independent judgment and decision making skills;
• Ability to work under pressure with deadlines and changing priorities;
• Ability to coordinate meetings, travel and event planning;
• Ability to supervise work study student or other office assistant.

Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.

Condition of Employment:
Occasionally, this position may be required to work evenings and weekends.

If you are interested in this position, please contact Suzanne Oakley at soakley@u.washington.edu.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206.543.6450 / 206.543.6452 (tty) or dso@u.washington.edu.

 

PART-TIME OFFICE ASSISTANT, VOLUNTEER
Posting Date: March 7, 2006
Closing info: Open until filled.

JOB DESCRIPTION
Share your adminstrative skills and experience, and help make a difference with one of the world's leading muscular dystrophy research laboratories. We are seeking an enthusiastic person to assist with basic office duties in a busy research adminstrative environment. Flexible hours, 10-15 hrs/wk.

Under the supervision of the administrator, the candidate will assist with the following:

  • Account reconciliation
  • Budget research/updates
  • Filing, copying, errands
  • Travel expense forms
  • Spreadsheet development

Prefer candidates with an accounting or business adminstration/support background, familiar with both Macintosh and PC operating systems, and standard Microsoft Office applications (Excel, Word, PowerPoint, etc.).

If you are interested in this position, please contact Suzanne Oakley at soakley@u.washington.edu.

 

Last updated March 7. 2006.


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