Chemistry Division
Special Libraries Association

Proposed By Laws

Draft 3 (in response to notes and corrections by Dorothy McGarry Nov. 9, 2001 
BYLAWS 
CHEMISTRY DIVISION
SPECIAL LIBRARIES ASSOCIATION
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<< Amended 2001>> 

 ARTICLE I: NAME AND OBJECTIVES
 
Section 1. The name of this organization shall be Chemistry Division, 
Special Libraries Association.
 
 Section 2. The objectives of the Division shall be those of the Special 
Libraries Association: to provide an association of individuals and 
organizations having a professional, scientific or technical interest in 
library and information science, especially as these are applied in the 
recording, retrieval and dissemination of knowledge and information in 
areas such as the physical, biological, technical and social sciences and 
the humanities; and to promote and improve the communication, 
dissemination and use of such information and knowledge for the benefit of 
libraries or other educational organizations.
 
Section 3. The Division is concerned with chemistry and chemical 
technology, and the economics, educational advances, and information 
handling developments in the field of chemistry and related subjects.
 
 ARTICLE II: MEMBERSHIP
 
Section 1. The membership of the Division shall be all those members of 
Special Libraries Association who elect to affiliate with the Division.
 
Section 2. Members, Associate Members and Retired Members of the 
Association who are members of the Division shall have the right to vote 
and to hold any elective or appointive office in the Division.
 
Section 3. Student Members of the Association who are members of the 
Division shall have the right to vote and to hold any appointive, but not 
elective, office in the Division.
 
Section 4. The rights and benefits of Sustaining Members and Honorary 
Members shall be determined by the Association Board of Directors.
 
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 ARTICLE III: EXECUTIVE BOARD
 
 Section 1. There shall be an Executive Board, that shall have the power 
and authority to manage the Division's property and to regulate and govern 
its affairs. The Board shall:

- determine Division policies and changes therein within the limits of the 
Bylaws of the Association and of the Division; and shall perform such 
other functions as the membership may direct.
- take such actions as it considers necessary to carry out the objectives 
of the division; and
- perform such other functions as the membership may direct.
 
 Section 2. The Executive Board shall consist of five members elected by 
the membership: the chair, the chair-elect, the secretary, the treasurer 
and the immediate past-chair. The Chair and the Chair-elect shall be 
Members, Associate Members or Retired Members of Special Libraries 
Association. << All members of the Board shall be Members, Associate 
Members or Retired Members of the Special Libraries Association and the 
Division.>>
 
 Section 3. The Executive Board shall hold at least one meeting annually 
and may hold additional meetings upon call of the chair or upon writte 1. 
A Nominating Committee for each election of members to the Executive Board 
shall be appointed by the Board no later than six months prior to the 
Division annual business meeting. This committee shall be composed of 
three members, one of whom shall be the Past-Chair of the Division.
 
Section 2. Each year the Nominating Committee shall present at least one 
candidate for chair-elect, <> and at least one for 
either secretary or treasurer, these offices being filled in alternate 
years. The Committee shall obtain written acceptance of each nominee prior 
to submission of its report.
 
 Section 3. The report of the Nominating Committee shall be published in 
the official bulletin or otherwise sent to Division members at least 75 
days before the Division annual business meeting. Further nominations, 
accompanied by written acceptance of the nominee, may be entered by 
petition of 25 members of the Division and shall be filed with the 
Nominating Committee at least 60 days before the annual business meeting.  
The report of the Nominating Committee shall be presented for approval by 
the membership at the Division Annual Business Meeting.
 
Section 4. Election shall be by printed ballot mailed to each Division 
member no later than 45 days before the annual business meeting. <> The candidate who receives the largest number 
of votes for any office shall be elected. In the event of a tie, a 
majority vote of the members present at the annual business meeting shall 
prevail.  <>
 
 Section 5. In the event that the Nominating Committee presents only one 
candidate for each office and there are no further nominations by petition 
for any of the offices, the election of officers shall be held at the 
Division's annual business meeting rather than by mail ballot, as 
described in article VIII XI, Section 4 of these bylaws.
 
 ARTICLE IX X: PUBLICATIONS
 
 Section 1. Control of all publications of the Division for its members 
shall be vested in the Executive Board.
 
 Section 2. The Division shall not be responsible for statements or 
opinions advanced in its publications or at meetings of the Division, or 
for statements by any of its members except those authorized by the 
Division Executive Board or those reflecting duly established policies of 
the Division or of the Association.
 
 ARTICLE X XI: DIVISION REPRESENTATION AND AFFILIATION
 
 Section 1. Division representatives to joint committees and meetings of 
other societies having objectives aligned <> to those of the 
Division and of the Association shall be appointed by the chair. Such 
representatives shall submit at least one written report to the Executive 
Board during the year.
 
 Section 2. Upon approval by a majority of the Division members voting, 
the Division may affiliate or disaffiliate with a common interest 
organization provided that:
 
 1) The objectives of such organizations are consistent with those of the 
Division and of the Association and
 
 2) The activities of such organization are not in conflict with Article 
I: Sections 3, 4 and 5 of the Association Bylaws. 

Any other affiliation, including that with a national or international 
organization, shall be approved by the Association Board of Directors. 
Notices of affiliations and disaffiliations shall be reported to <> the Division Cabinet officers and the administrator of the 
Association office.
 
 ARTICLE XII: DISSOLUTION AND MERGER
 
 Section 1. The Division may petition for dissolution, or for merger with 
another Division, by mail vote of its membership, the ballots to be mailed 
not more than 45 days after an annual business meeting at which a majority 
of the members present votes that it no longer meets the needs of the 
membership. If two-thirds of the mail ballots favor dissolution, or 
merger, the petition shall be submitted to the Division Cabinet officers 
for presentation to the Association Board of Directors, which shall make 
the final decision.
 
 Section 2. In the event of dissolution, all assets of the Division shall 
revert to the Association. In the event of merger, assets shall become a 
part of the new merged unit, as decided upon by the two bodies concerned. 
Any other monies shall revert to the Association. 

 ARTICLE XIII: AMENDMENTS
 
 Section 1. Amendments may be proposed by the Executive Board, the Bylaws 
Committee or 15 members of the Division. Proposals originating in the 
Executive Board or in the Bylaws Committee shall be approved by a majority 
vote of the Board before submission to the members. Proposals originating 
by petition shall be submitted in writing to the Executive board and shall 
be presented to the members with recommendation of the Board.
 
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 Section 2. These Bylaws may be amended by a two- thirds vote of the 
members present and voting at any Division meeting provided written notice 
containing the text of the proposed amendment has been sent to each member 
at least 30 days before the meeting at which it is to be considered.

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 Section 3. Any revisions in or amendments to the Division Bylaws shall be 
submitted to the Association Bylaws Committee before presentation to the 
Division membership.

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Comments to:

Susanne J. Redalje

Chemistry Division

(206)543-2070(voice)

(206)543-3863(fax)

curie@u.washington.edu



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This page updated January 2002