UW Computing Directors Group

The UW Computing Directors Group was formed in November 2001. The current By-Laws were adopted in May 2005. The Membership Guidelines were revised in April 2006.

• News
• Purpose
• Guidelines for Membership
• Officers
• Selection Process
• Meeting Schedule
• Current Members
• Meeting Notes (Restricted to Members)
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News

5/2/2007: Materials from Spring 2007 Computing Support Meeting Now Available

PowerPoint presentations and other materials from the Spring 2007 Computing Support meeting are available here.

4/23/2007: UW Computing Support Meeting Scheduled for May 1

The Spring 2007 Computing Support Meeting will be held Tuesday May 1 from 1:30-4:30 in the HUB East Ballroom. All UW IT staff are invited and encouraged to attend.

Statement of Purpose

The purpose of the University of Washington Computing Directors Group is to improve the communication of strategic information technology issues in order that we may better our support and resources in service of teaching, learning, research and service across the university.

To that end, we

• Provide a forum for discussion of strategic IT issues at the University of Washington;
• Represent the IT needs of UW schools, colleges, and other academic units;
• Identify and propose solutions to common unit level IT challenges;
• Influence and help develop C&C and UW-wide IT strategic priorities.

Guidelines for membership

The UW Computing Director's Committee membership is representative of UW schools, colleges, libraries, and campuses.

Members shall hold an information technology (IT) leadership position and be responsible for:

• Managing the operation of their unit's technology infrastructure
• Establishing unit-level technology policy
• Supervising unit-level IT staff

Members report to an executive manager in their unit (e.g. a Dean or Associate/Assistant Dean) and/or are empowered to make decisions about their unit's strategic IT directions and represent their unit's IT needs.

Individuals who do not meet the above criteria for membership may apply for membership. Applications will be evaluated according to factors such as:

• The size of the unit represented (number of staff, faculty, and students);
• The size and complexity of the IT infrastructure present within that unit (number of machines, applications, and services provided to users etc.);
• The unit's overall function vis-à-vis school- and college-level IT services, operations, and policies.

Approval by a majority of the voting membership is required to admit a new member.

Members of C&C's management team -- the Chief Operating Officer, Associate Vice President of IT Infrastructure, Director of Emerging Technology, and the Chief Information Security Officer -- serve as ex officio members.

Officers

The Chair

• is the principal contact and spokesperson for the Computing Director's group;
• in consultation with the Group, identifies, solicits, assigns and/or designates resources required to accomplish the Group's mission and objectives;
• appoints sub-committee chairs and working group leaders;
• may convene special meetings as needed;
• in the absence of a facilitator, or at specially-convened meetings, presides over meetings of the Group or appoints a meeting facilitator.

The Facilitator

• in consultation with the Group, develops the agenda for a Group meeting and communicates the agenda to Group members at least 3 days before the scheduled meeting;
• obtains an appropriate location for a Group meeting;
• presides over a Group meeting and facilitates discussion.

The Scribe

• takes minutes at a Group meeting and sees to their proper distribution.

Selection Process

The Chair

The Chair shall be elected annually at the May meeting by ballot of all members present. Nominations will be taken from the floor and the vote taken for Chair. Members may nominate themselves or others. Nominees may decline to stand for election. The vote shall be repeated until such time one candidate receives a majority vote. The Chair shall take office immediately, and shall serve until his/her successor is duly elected and installed.

Facilitator

Members of the Group volunteer to serve as meeting facilitators semi-annually. Each Group member should have an opportunity to serve as facilitator once before any member serves a second time.

Scribe

Members have an opportunity to volunteer to serve as Scribe at the start of each meeting. If no volunteers are forthcoming, the Facilitator may appoint a Scribe.

Meeting Schedule

Meetings are the last Thursday of each month from 3pm - 5 pm. An announcement that includes the agenda and meeting location is sent to the Computing Directors mailing list and to the Board of Deans by the Monday prior to the meeting.

Current Members

Meeting Notes (access restricted)