UW Medicine Compliance
Charitable Fundraising – FAQs
Fundraising for the benefit of the University of Washington (UW) and/or UW Medicine entities may be conducted by, or with the approval of, UW or UW Medicine Advancement Offices and, in accordance with the UW Medicine Fundraising Policy. Such activities are considered fundraising for our own benefit, and are not subject to the limitations below.
For state employees, the annual Combined Fund Drive (CFD) and the UW Employee Giving Campaign are specifically authorized by state law and the Washington Administrative code. Activities assigned to an employee by a supervisor, manager or department chair for the purpose of supporting these initiatives are considered part of official job duties. State employees designated to serve as their department’s representative for the annual CFD may do so without restriction on use of institutional resources.
UW Medicine is proud of the spirit of giving and philanthropic efforts of its workforce members. These FAQs are intended to help you navigate the applicable laws, policies and rules governing the following fundraising activities for outside entities done while at work, or that use institutional resources
- Selling or promoting the sale of fundraising merchandise or products (for example: Girl Scout cookies, Cub Scout popcorn, entertainment books, etc.)
- Soliciting sponsors for a charitable walk/run/event
- Supporting relief agencies during disasters
- Asking people to donate to a charity
- Posting signs or notices about a charity or a charitable event
- Collecting cash, checks or other items on behalf of a charity
- Washington State Ethics Law (RCW 42.52)
- Washington Administrative Code (WAC) De Minimis Standard
- APS 47.2 Personal Use of University Facilities, Computers & Equipment by UW Employees
- UW Medicine Compliance Internet page on Ethics
- UW Internal Audit Ethics page
- UW Statement of Ethical Principles
- UW Medicine Sponsorship Policy (Strategic Marketing Sponsorships)
- RCW 9.46.0321 – Bingo, Raffles, Amusement Games
- UW Medicine Advancement Policy on Crowdfunding
 Department head is a generic term used in this document that refers to the individual who is in charge of a given department, office or unit.