{"id":204,"date":"2015-07-14T18:30:28","date_gmt":"2015-07-15T02:30:28","guid":{"rendered":"http:\/\/depts.washington.edu\/ecc\/?page_id=204"},"modified":"2026-04-03T13:48:18","modified_gmt":"2026-04-03T21:48:18","slug":"cosponsorships-for-student-programs","status":"publish","type":"page","link":"http:\/\/depts.washington.edu\/ecc\/rso-resources\/cosponsorships-for-student-programs\/","title":{"rendered":"Funding and Co-Sponsorships for Student Programs"},"content":{"rendered":"<h1><span style=\"color: #462e83;\">Student Diversity Event Fund (SDEF)<\/span><\/h1>\n<h3><span style=\"color: #ff0000;\">SDEF Applications are currently closed for the 2025-2026 Academic Year!<\/span><\/h3>\n<h3><span style=\"color: #462e83;\">Student Diversity Event Fund (SDEF) Mission<\/span><\/h3>\n<p>The Student Diversity Event Fund is to support student-organized programs and events that enhance intercultural dialogue, communication, and the exchange of multicultural perspectives and values.<\/p>\n<p>The information below is designed to help your student organization understand the limitations of this funding award and the guidelines for using these funds.<\/p>\n<h3><span style=\"color: #462e83;\">Funding Eligibility<\/span><\/h3>\n<ul>\n<li><b><i>For ECC-affiliated RSO:\u00a0<\/i><\/b>\n<ul>\n<li><span style=\"font-weight: 400;\">Must attend the mandatory Finance 101 Affiliation Session<\/span> (only available in the fall quarter)<\/li>\n<li>Must fill out the Post Funding Summary form (more information below). Failure to turn in the form might result in ineligibility for funds the following year<\/li>\n<li>Event must have an educational and\/or culturally enriching focus<\/li>\n<li>Event programming must be aimed at enhancing a positive campus climate<\/li>\n<li>Program must be open to and inclusive of all UW students; programs deemed too exclusive will not be eligible for co-sponsorship<\/li>\n<li><span style=\"font-weight: 400;\">May request up to a maximum of $1,000 per academic year<\/span><\/li>\n<\/ul>\n<\/li>\n<li><b><i>ECC Non-Affiliated RSO:\u00a0<\/i><\/b>\n<ul>\n<li><span style=\"font-weight: 400;\">Any registered student organization not affiliated with the Kelly ECC may request up to a maximum of $250.00 per academic year.<\/span>\n<ul>\n<li><span data-teams=\"true\">RSOs must be affiliated with the Student Activities Office in order to request as an ECC Non-Affiliated RSO<\/span><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-weight: 400;\">Must complete required SDEF training with a passing quiz score of 100%<\/span><\/li>\n<li><span style=\"font-weight: 400;\">RSO\u2019s applying for SDEF funding and planning events must demonstrate alignment with the mission of the Kelly ECC and the SDEF<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span style=\"color: #462e83;\">SDEF Distribution<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Funding is only awarded for what the RSO originally requested. Any unused funds will not be redistributed to any other event\/program the RSO would like to host or kept by the RSO<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Funding does not roll over into the next academic year<\/span><\/li>\n<li aria-level=\"2\">Distribution of funds will be processed through an ECC Full-time staff member. Funding will never be distributed directly to the RSO<\/li>\n<li aria-level=\"2\">Any funding request applications received prior to the appropriate timeframe will automatically be declined<\/li>\n<\/ul>\n<h3><span style=\"color: #462e83;\">Funds May be Requested for<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">On-Campus facility usage<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Equipment rental for program\/event held on-campus<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Event-related promotions, printing, and advertising\u00a0<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Examples include posters, flyers, banners<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Office\/Events supplies for RSO to utilize<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Examples include items for RSO-hosted training, conferences, workshop events, and recruitment efforts held on-campus<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Event\/regalia\/cultural attire for members to utilize (not for personal use)<\/span><\/li>\n<li aria-level=\"1\">Security Fees<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ticket printing and\/or ticket staff<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Honoraria for non-UW-affiliated performers\/speakers<\/span>\n<ul>\n<li aria-level=\"2\">RSOs will be responsible for booking airfare\/lodging if performers\/speakers request this accommodation<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Registration fees to academic or professional conferences that relate to the areas of student leadership and retention<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Costs for airfare and lodging are <\/span><b>not<\/b><span style=\"font-weight: 400;\"> eligible for funding<\/span><\/li>\n<\/ul>\n<\/li>\n<li>Event &amp; Decoration Supplies\n<ul>\n<li>Examples include streamers, balloons, and LED candles<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span style=\"color: #462e83;\">Funds May Not be Requested for<\/span><\/h3>\n<ul>\n<li><strong>Reimbursements for any past events or purchases. This also includes any payments\/outstanding balances for past events or programs.<\/strong><\/li>\n<li>Event and decoration supplies for any program or event that is held at a non-UW location<\/li>\n<li><span style=\"font-weight: 400;\">Giveaways\/promotional items<\/span>\n<ul>\n<li><span style=\"font-weight: 400;\">Examples include t-shirts, door\/raffle prizes, etc.<\/span><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-weight: 400;\">Gifts for guests\/speakers\u00a0<\/span>\n<ul>\n<li><span style=\"font-weight: 400;\">Examples include flowers, gift cards, gift baskets, etc.<\/span><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-weight: 400;\">Large Appliances<\/span>\n<ul>\n<li><span style=\"font-weight: 400;\">Examples include BBQ grills, microwaves, fridges<\/span><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-weight: 400;\">Food and drink<\/span>\n<ul>\n<li><span style=\"font-weight: 400;\">Examples include catering orders, snacks, alcohol<\/span><\/li>\n<\/ul>\n<\/li>\n<li>Power Tools\n<ul>\n<li>Examples include drills, saws, nails, hammers, screwdrivers, etc<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Helium Tanks<\/span><\/li>\n<li aria-level=\"2\"><span style=\"font-weight: 400;\">Event\/admission tickets facilitated and led by an entity that is not a part of the University of Washington.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Payment for insurance and\/or permit usage for event\/program<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">National membership\/affiliate fees or fines<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Any items utilized for profit<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Fundraisers, donations, advocating for legislation, or partisan political activity<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Religious related events\/programs which includes workshop, exercise, or instruction <a href=\"https:\/\/www.washington.edu\/freespeech\/religious-activity\/#:~:text=No%20public%20money%20or%20property,from%20sectarian%20influence%20and%20control.%E2%80%9D\">[source]<\/a><\/span><\/li>\n<li>Cancellation fees<\/li>\n<\/ul>\n<h3><span style=\"color: #4b2e83;\">Funding Request Process<\/span><\/h3>\n<div class=\"accordion \" id=\"accordion\">\n<div class=\"screen-reader-text\"><\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">1. Funding Request Proposal<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li aria-level=\"1\"><b>Complete the funding request proposal by submitting the form at least 4 weeks before your event\/program<\/b><\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The 2025-2026 SDEF process timeline will take place as follows:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\">For fall quarter 2025 events, the SDEF Committee will start accepting applications on September 22, 2025, at 9:00 AM\n<ul>\n<li aria-level=\"2\"><span data-teams=\"true\">Funding Applications for Fall 2025 events have closed for the 2025-2026 academic year<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">For winter quarter 2026 events, the SDEF Committee will start accepting applications on November 10, 2025, at 9:00 AM\n<ul>\n<li>Funding Applications for Winter 2026 events <span data-teams=\"true\">have closed for the 2025-2026 academic year<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">For spring quarter 2026 events, the SDEF Committee will start accepting applications on February 2, 2026, at 9:00 AM<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><strong>SDEF will continue to be on a first-come, first-served basis<\/strong><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The following information must be ready before submitting the request form:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">All promotional materials for the event<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Share in the request form if promotional materials are still being finalized. If this is an annual event, please include past advertising materials<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Spreadsheet breakdown of items, quantities, sponsorships from other resources (UW and non-campus affiliated), and finalized costs<\/span>\n<ul>\n<li aria-level=\"3\"><span data-teams=\"true\">If your funding request includes payment for utilizing any kind of rental or additional services (i.e. photographer,\u00a0 DJ, etc), please include a copy of an invoice\/quote<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">If your funding request includes purchasing materials, please provide an itemized list of specific items (Names, purchase links, quantities, and prices).<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">If your funding request includes payment for using a UW Facility (i.e. HUB, ECC Building\/Theatre, Academic Classroom, etc), please include your room reservation confirmation document. Screenshot of room confirmation from sources such as HFS and Intellectual House also can be included. Screenshots of your room reservation request being submitted is NOT a confirmation.<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Applications will be reviewed weekly by the SDEF committee. After submission, you will be emailed directly within 2 weeks to inform you of your funding status<\/span>\n<ul>\n<li aria-level=\"1\"><span data-teams=\"true\">Please note: SDEF applications will not be reviewed and processed during finals week or university holidays\/breaks (fall, winter, and spring). If your RSO submits applications during this time period, your RSO will receive follow-up confirmation of application submission and an updated timeline of when your application will be reviewed<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Failure to provide the documents above, funding requests will automatically be denied\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">2. Mandatory Funding Meeting<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li aria-level=\"1\"><b>Mandatory funding meeting with SDEF committee<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">All funding applications that have met all the requirements in the first step will be emailed to meet with the SDEF committee for further discussion<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">RSOs will be required to prepare a PowerPoint presentation that will take no longer than 10 minutes to present. Information in the presentation must include:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Overview of what your event is (What your event is about, who is the audience, how many expected participants)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">How does this event\/program align with the ECC mission and values and SDEF mission\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Budget breakdown &#8211; How much money you are requesting, how do you plan to utilize the funds if approved, other funding sources<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Marketing timeline\u00a0 &amp; plan<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">If you\u2019ve done the event in the past, what are you hoping to do differently, what went well, and what would you like to continue doing again this year<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Any other information you\u2019d like for the committee to consider<\/span><\/li>\n<\/ul>\n<\/li>\n<li><span data-teams=\"true\">The RSO representative who has filled out the request form must be available and present at the mandatory funding meeting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">If RSO does not attend the scheduled mandatory funding meeting, funding requests will automatically be denied<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">3. Post Event Summary Packet<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li aria-level=\"1\"><b>Post Event Summary Packet<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">All student organizations that receive funding through the SDEF must complete and submit a post-event summary within 3 weeks after their event<\/span>\n<ul>\n<li aria-level=\"2\">Completed\u00a0<a href=\"https:\/\/drive.google.com\/a\/uw.edu\/file\/d\/1akutJn95WQK6QVTeeOR26nrcmEAahKmE\/view?usp=sharing\">final evaluation form<\/a><\/li>\n<li aria-level=\"2\">Copy of your final budget summary of all expenditures and co-sponsoring partners\/organizations and their contributions<\/li>\n<li aria-level=\"2\">All finalized copies of publicity materials (i.e. posters, flyers, social media posts)<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Post-event summary packets must be sent to <a href=\"mailto:eccadvs@uw.edu\">eccadvs@uw.edu<\/a><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Student events co-sponsored by the RSO Gala Awards Fund may be eligible for an exemption for completing a post-event summary packet at the discretion of the SDEF committee. You will be notified if you are exempt via email to your general RSO email<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">4. Compliance<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li aria-level=\"1\"><b>Compliance<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Failure to comply with SDEF processes and\/or requirements may compromise your organization\u2019s ability to receive future funding from the Kelly ECC and\/or the Office of Minority Affairs &amp; Diversity (OMA&amp;D)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The OMA&amp;D Student Diversity Event Fund has the right to withdraw funding at any time if publicity and\/or program content do not meet the necessary requirements and\/or does not align with the mission, vision, and values of OMA&amp;D and the Kelly ECC<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<h3><span style=\"color: #4b2e83;\">Questions?<\/span><\/h3>\n<p>Please contact us at <a href=\"mailto:eccadvs@uw.edu\">eccadvs@uw.edu<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Student Diversity Event Fund (SDEF) SDEF Applications are currently closed for the 2025-2026 Academic Year! Student Diversity Event Fund (SDEF) Mission The Student Diversity Event Fund is to support student-organized programs and events that enhance intercultural dialogue, communication, and the exchange of multicultural perspectives and values. The information below is designed to help your student organization understand the limitations of this funding award and the guidelines for using these funds. Funding Eligibility For ECC-affiliated RSO:\u00a0 Must attend the mandatory Finance&#8230;<\/p>\n","protected":false},"author":1,"featured_media":4220,"parent":6252,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/template-small-hero.php","meta":{"footnotes":""},"class_list":["post-204","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"http:\/\/depts.washington.edu\/ecc\/wp-json\/wp\/v2\/pages\/204"}],"collection":[{"href":"http:\/\/depts.washington.edu\/ecc\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/depts.washington.edu\/ecc\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/depts.washington.edu\/ecc\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/depts.washington.edu\/ecc\/wp-json\/wp\/v2\/comments?post=204"}],"version-history":[{"count":105,"href":"http:\/\/depts.washington.edu\/ecc\/wp-json\/wp\/v2\/pages\/204\/revisions"}],"predecessor-version":[{"id":7608,"href":"http:\/\/depts.washington.edu\/ecc\/wp-json\/wp\/v2\/pages\/204\/revisions\/7608"}],"up":[{"embeddable":true,"href":"http:\/\/depts.washington.edu\/ecc\/wp-json\/wp\/v2\/pages\/6252"}],"wp:featuredmedia":[{"embeddable":true,"href":"http:\/\/depts.washington.edu\/ecc\/wp-json\/wp\/v2\/media\/4220"}],"wp:attachment":[{"href":"http:\/\/depts.washington.edu\/ecc\/wp-json\/wp\/v2\/media?parent=204"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}