THE BASIC CONCEPT

The EH Library On-line Catalog contains records for all works in the EH and Field Research Consultation Group (FRCG) Libraries, including books, government documents, journals, vertical file information (i.e. newspaper articles, reprints, bibliographies, federal register information), etc.

Use the Find button to search for any word or words that appear in any field -- you can search by author, title, keyword, subject, publisher, date, etc.

THE BASIC CONCEPT

Use the find command to bring up the record for the work you want to check out. Type in very specifically the full title or author of the work you want to check out. Click on the check-out button and type in your name, address, and phone number. If you are checking out a journal, first click on the journal button. Once you are at the journal you are interested in, highlight the volume/issue of the journal you want to check out. Then click the check-out button and type in your name, address, and phone number. When you have entered all the information, click on the catalog button.

Please return all items to the return box.

DO NOT RESHELVE ANY ITEMS.

Do not try to check back in your works. The computer will inform you that you are not authorized to perform this task. If you have checked something out, and decide you don't want it after all, just put it in the return box, and we will check it back in for you.

All items that can be checked out, are due in TWO WEEKS!!

We generate overdue notices every two weeks. You need to contact a library staff person if you want to renew an item.

Proceed to the next page for more details.

THE DETAILS

(NOTE: Proceed to step 3 if the computer is turned on and the catalog is running.)

1. Turn on the Mac by pressing two buttons on top of computer.

2. Double click on EH Catalog file.

3. If you are checking out anything EXCEPT a journal:

a. Click the find button (or hit the apple key and the letter "f" simultaneously).

b. On the bottom of the screen it will say "find" with two sets of quotations.

c. The best way to quickly search for the item you want to check out is to search something very specific, e.g. type in the entire title of the book or the author's full name.

d. If the title or author is very general or common, such as "Asbestos" or "Jane Smith", then make sure to type in both the title and author, or some other identifying term. If the work is a NIOSH publication, you might add the term "NIOSH". The more specific you are, the quicker you'll find the work you want to check out. If you are very general, then you will get other items (aside from what you are looking for) and will have to sort through them.

e. Click on the check-out button. Type in your name (hit return), address (hit return), and phone number. If you try to go back to the catalog before you complete the information required (i.e. name, address, and #), the computer will inform you that you need to complete the information.

f. If you try to check out a reference work, or an item that is at the Field Research Consultation Group Library, the computer will inform you that you cannot check out the item in question.

g. If you decide not to check out the item and you are still in the check out system, click the undo check-out button.

h. When you are done checking out the item, click the catalog button to begin another search.

Proceed to the next page for details about checking out a journal.

CHECKING-OUT JOURNALS

BEFORE you begin your search, click on the journal button (an arrow with the word journal). If you don't do this, the computer will look through the entire file of books, government documents, etc. before it searches the journals. While you probably will eventually get what you want, it will take a lot longer than needed.

1. Click the find button (or hit the apple key and the letter "f" simultaneously). On the bottom of the screen it will say find with two sets of quotations.

2. The best way to quickly search for the item you want to check out is to search the entire title of the journal, e.g. "Occupational Safety and Health Reporter", "American Journal of Public Health".

3. Once you are at the journal you want, HIGHLIGHT the specific volume/issue of the journal you want by clicking on it .

4. Click on the check-out button. Type in your name (hit return), address (hit return), and phone number. If you try to go back to the catalog before you complete the information required (i.e. name, address, and #), the computer will inform you that you need to complete the information.

5. If you decide not to check out the item and you are in the check out system, you can click on the undo check-out button.

6. When you are done checking out the item, click on the catalog button to begin another search..

RETURNING BOOKS AND JOURNALS

Place returned item(s) in the "Return Books" box. Please do not refile or reshelve items. If you try to check-in an item on the computer, it will respond that you aren't authorized. If you have a special need to keep an item for a longer time or need a reference book, please talk with the librarian. Again, the circulation system is on a honor basis, which we hope you will respect. Please be attentive to checking out items properly and returning them promptly.

Catalog Fields

CATALOG FIELDS FOR MONOGRAPHS, GOVERNMENT DOCUMENTS, THESES, NIOSH AND EPA

All items, except journals and vertical file entries, contain the following fields:

Author: Name of personal or corporate author(s). Individual authors separated by a double slash. Note: If there are no authors, the field is left blank.

Title: Full title and subtitle, when appropriate.

Edition: Number (e.g. "2nd") or name (e.g. "Revised") of edition. Occasionally, a publication number may show up in this field if it is pertinent (e.g. for an EPA or NTIS publication).

Publisher: Full name of publisher.

Date: Date of publication (i.e. copyright date).

Extension: Number of pages in the work.

Field Key: The word or number under which the item is filed:

Theses are filed alphabetically by author

NIOSH documents are filed by NIOSH number

Monographs and Reference works are filed alphabetically by title

EPA an Government Documents are filed by key word

Availability: The actual location and section of the library the work is in (e.g. EH Lib/ Th, EH Lib/Ref, FRCG {Field Research Consulting Group/Union bay}).

Indexing: Subject headings assigned by the EH Library staff reflecting the major unique contents of each work. Each heading is separated by a slash.

Notes: Miscellaneous information, such as supporting organizations who researched the work, or number of copies available in the library.

CATALOG FIELDS FOR JOURNALS AND VERTICAL FILES

Journal Entries contain the following fields:

Journal Title: Full title and subtitle, when appropriate.

Journal Issues in EH Library: Date EH Library received specific issue; Volume and Issue Number; Date of Journal.

Next Issue: (includes expected date, volume, issue, year) When we suspect the new issue will be arriving (based on past history; not a guarantee, just to give you an idea of about when it's coming).

Notes: Miscellaneous info (e.g. if subscription is a gift that arrives erratically).

Vertical File items are arranged alphabetically by subject heading in the file cabinets to the left of the library entrance. Vertical File entries are denoted by pictures of vertical files on the entry. They contain the following fields:

Subject Heading: The main subject heading you will find items listed under in the cabinets -- e.g. Asbestos, AIDS, Water Quality

Sub-Headings: Sometimes a subject heading needs something more specific to describe it adequately, e.g. in "Water Quality -- Puget Sound", Puget Sound would be the sub-heading. There are often MANY sub-headings for a main topic.

See Also: A "see also" reference will refer you to other subject headings that are related to the subject heading. If you are searching under the subject heading, Racism, under the "see also" field you would find "see also Public Health -- Minorities".

See: A "see" reference means the term you looked for is not one we use, and you need to look under a different term. For instance, if you looked under the subject heading "monkeys", it would say "see Animal Life".

Location: This will tell you whether the item is a newspaper article, reprint, bibliography, or federal register item. A subject heading may be in more than one location.

WHERE IS IT?

AVAILABILITY CODES & FILING KEYS IN THE DEH LIBRARY CATALOG

EH Lib/BB: This is a bibliography, filed in the Bibliography section of the vertical files, alphabetically by subject filing key (see fiky in catalog entry).

EH Lib/Conf: This is a conference proceedings, filed in the Conference section, alphabetically by title.

EH Lib/EPA: This is an EPA document, filed in the EPA section, alphabetically by subject filing key (see fiky in catalog entry).

EH Lib/Gov Doc: This is a government document, filed in the Government Documents section, alphabetically by subject filing key (see fiky in catalog entry).

EH Lib/MO: This is a monograph, filed in the Monographs section, alphabetically by title.

EH Lib/NIOSH: This is a National Institute of Occupational Safety and Health (NIOSH) document, filed in the NIOSH section, numerically by publication number.

EH Lib/Ref: This is a reference work, filed in the Reference section, alphabetically by title. These items do not circulate.

EH Lib/Reference Reserved: This is a reference item or class reserve material, filed in the Reference Reserved section, alphabetically by title. These items do not circulate.

EH Lib/Ser: This is a serial publication, filed in the Serials section, alphabetically by filing key (see fiky in catalog entry).

EH Lib/TH: This is a thesis, filed in the thesis section, alphabetically by author.

EH Lib/WA DOC: This is a Washington State document, filed in the Washington Documents section, alphabetically by subject filing key (see fiky in catalog entry).

EH Lib/WHO: This is a World Health Organization (WHO) publication, filed in the WHO section, alphabetically by title.

FRCG: This is with the Field Research Consultation Group "library" located in the Roosevelt building.

Also check the New Acquisitions shelf for recently cataloged items. Newspaper clippings, article reprints, and Federal Register reprints are filed in the vertical files.