ASEE

Engineering Libraries Division

Business Meeting Minutes


Minutes of the ELD Annual Business Meeting

Nashville, June 24, 2003

 

The meeting was called to order by the ELD Chair, Gretchen Sneff.

 

The chair called for additions to the agenda.  No additions were offered.

 

The chair asked for a motion to approve the minutes for the June 18, 2002 annual business meeting in Montreal. The motion being made and seconded, the minutes were approved with no changes.

 

Announcements

 

Information Literacy Special Interest Group

Suzanne Weiner announced that the Information Literacy Special Interest Group electronic discussion list is being established.  Angie Locknar and Stephanie White will serve as moderators.  The list will be open to non-members.  An announcement will be made when the list is ready.

 

Banquet Update

Greg Raschke provided directions to the banquet at Merchants Restaurant.  The restaurant is within walking distance from the convention center.

 

Officer and Committee Reports

 

ELD Chair

No additions.

 

Program Chair

No additions.

 

Treasurer

Andy Shimp summarized the report published in the May newsletter.  The current account balance for the ELD Operating Account is $715.06.  The balance for the BASS account is $12,410.05.  Andy noted donations from sponsors:  $1,000 from IEEE for the New Members Reception; $750 from Inspec for technical programs; $500 from CSA for technical programs.  Elsevier Engineering Information again will fund the ELD banquet.  In addition, ASEE will add income to the ELD BASS account for publication royalties: $110.90 (FY01) and $67.70 (FY02).  ASEE also will add $285 in income earned from the EndNote pre-conference workshop in Montreal.

 

Accreditation & Standards

Mark Shelton noted that because of a miscommunication, the information competency standards were not dealt with this year.  The standards will be evaluated in the coming year.

 

Bylaws

Mel DeSart distributed a ballot asking members to approve in a single vote four items:  (1) The “new text” for the bylaws proper (not the text of the addenda) as it appeared in the attachment to the May 23rd email, and as it currently appears on the ELD Web site; (2) Renaming of existing Addendum 1 (Criteria and Procedures for Review of Papers for the Annual Conference Proceedings) to become Addendum 2; (3) Creation of a new Addendum 1, titled Descriptions for Officers, Committee Chairs, etc.; and (4) Movement of position descriptions/duties/responsibilities text currently in Article V of the bylaws proper into the new Addendum 1.  The bylaws revisions were approved by a vote of 74-0.

 

Duplicates Exchange

No additions.

 

Electronic Discussion Lists

No additions.

 

JStor Task Force

No additions.

 

Liaisons

No additions.

 

Membership

Amy Van Epps reported 92 attendees for the Get Acquainted session.  ELD currently has 223 members.

 

Membership Directory

Andy Stewart reported that he is circulating copies of the directory for updates.

 

Mentoring

Linda Martinez reported that the committee plans to create a searchable database to mentors and experts.

 

Nominations

Mel DeSart distributed the ballot for Director and Secretary/Treasurer.  The nominees for Director were Honora Nerz, Beth Smith, and Mary Steiner.  The nominees for Secretary/Treasurer were Jill Powell and Mary Schlembach.  When the votes were tallied, Mel announced that Mary Steiner was elected Director and Jill Powell was elected Secretary/Treasurer.  A suggestion was made to include biographies for future nominees.

 

Publications

Ann Morgan reported that the committee had a productive meeting, the results of which will be published in the next newsletter.

 

Literature Guides Subcommittee

Jan Kulkarni reported that new guides will be produced in electronic format and that six guides will be produced in the next two years.  Literature guides are planned on the following topics:  data mining/warehousing, rapid prototyping engineering, nanotechnology/nanoengineering, optoelectronics, engineering ethics, mining engineering, and gear engineering.  The guidelines will be revised.

 

Newsletter

No additions.

 

Union List

Mary Schlembach reported that later this year she would begin coordinating revisions to the Union List.  The next Union List will be in database format only, searchable by title and institution.  Mary requested that members contact her to add technical report, standards, or patent holdings.  A suggestion was made to add proceedings series to the Union List.  Mary recommended that this topic be discussed at the EEC meeting.

 

Reference 24/7

Jim Ottaviani noted that the task force report is available on the ELD Web site.  The task force is exploring service standards, information products and software standards for collaborative tools.

 

Webmaster

Jill Powell reported that Power Point presentations for sessions were posted on the Web site.

 

Awards

Greg Rascke presented the Homer I. Bernhardt Award to Christy Hightower, University of California, Santa Cruz.

 

“The ELD Awards Committee is pleased to present Christy Hightower with the 2003 Homer I. Bernhardt Distinguished Service Award.  Christy is Engineering Librarian at the University of California Santa Cruz.  Christy has been an active member of the engineering librarian community for over 15 years and has distinguished herself through her service to ELD, her contributions to the literature, and her support of her profession and her colleagues.  She has served in the past as ELD Director and currently promotes collaboration among science and technology librarians by directing ELD’s liaison program.  Beyond her service to ELD, Christy’s achievements in the profession: as a leader in developing web usability, her pioneering work in federated searching, and as an influential evaluator of electronic resources, have made her an asset to Engineering Librarianship.

 

I finish with a quote from a long-time colleague, “Christy’s contributions to ELD and to the profession would be sufficient, in my opinion, to merit the Homer Bernhardt Award.  However, her true contributions go far beyond.  For many of us in the profession, Christy has provided insight, advice, and sound counsel.  Her pragmatic understanding of the profession, innovative spirit, and uncompromising sense of fairness have helped provide guidance through difficult times.  Christy has made and continues to make, a major contribution to our profession.”  Congratulations Christy!”

 

The Best Reference Work Award went to the Encyclopedia of Polymer Science and Technology. Edited by Jacqueline I. Kroschwitz. 3rd edition. John Wiley: Hoboken, NJ, 2002 & 2003. 

 

“Its rich content, usability, and dynamic indexing make the Encyclopedia of Polymer Science and Technology the ideal candidate to receive ELD’s 2003 Best Reference Work Award.”

 

The Best Paper Award went to Ibironke (Ronke) Lawal, Virginia Commonwealth University, for her paper "Scholarly Communication: The Use and Non-Use of E-Print Archives for the Dissemination of Scientific Information," Issues In Science & Technology Librarianship (Fall 2002).  http://www.istl.org/02-fall/article3.html.

 

“Ms. Lawal is Engineering and Science Librarian at the James Branch Cabell Library at Virginia Commonwealth University.  I would encourage anyone who has not read the article to do so.  It provides valuable early research on the use of e-prints in a variety of disciplines, including engineering, and will be useful as we continue to analyze alternative avenues of scholarly communication such as repositories and e-prints.  Congratulations Ronke!”

 

Comments by Barbara Olds, PIC IV Chair

 

Barbara thanked Gretchen for serving as liaison to the ASEE Board of Directors.  She encouraged ELD to bring issues to the Board. 

 

Barbara reported on the Sunday Board meeting.  The picnic was improved this year following considerable discussion at the last board meeting.  Upcoming conferences will be in Salt Lake City, Portland, Chicago, and Honolulu.  The 2008 conference will be held in Pittsburgh.  Starting next year, there will be a discount for Internet registration.  A task force of Board members is considering quality issues.  They will be looking at each division’s number of papers published vs. number of conference sessions, and variations in quality of papers.  There will now be an opportunity for unexpended operating funds to be pooled and distributed based on requests.

 

Barbara was asked about provisions for one-day attendance and responded that the issue has not been resolved.  An ELD member commented that exhibitors were geared toward engineers.  Barbara asked that ELD forward a list of potential exhibitors of interest.  She will work to make sure all divisions are included in advertising.  She noted that ASEE staff has been responsive to our request for larger rooms.  She encouraged ELD members to email her a bolds@nsf.gov.

 

Old Business

 

Picnic

Given the improvements for this year’s picnic, we will not pursue an alternative for next year.

 

New Business

 

Committee Chair Appointments

Gretchen announced two new appointments: Sandy Lewis was appointed Newsletter Editor and Liz Mengel was appointed Membership Directory Editor.  Volunteers are still needed for the positions of Archivist and chair of the Accreditation & Standards Committee.  An email solicitation will go out to seek nominations for these positions.

 

Meeting adjourned at 5:58 pm.

 

Minutes submitted by Andy Shimp, Secretary/Treasurer