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Conference Information: Travel Stipends

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ASEE / ELD Columbus 2017 Travel Stipends
Sponsored by: Morgan & Claypool Publishers, Elsevier, IEEE

Application form and key dates
Award Process & Rules
Travel Stipend Awardees


The leadership of the Engineering Libraries Division (ELD) realizes that the American Society for Engineering Education (ASEE) annual conference is an expensive event. Registration, airline and hotel prices continue to increase, while at the same time many university travel budgets remain the same or decrease.

Although conference costs may be particularly problematic for librarians who are new to the profession or who are in entry-level or near entry-level positions, travel support varies greatly between universities. Therefore, a librarian at any career stage may find it difficult to attend the ASEE conference.


Morgan & Claypool Publishers, Elsevier, and IEEE are each sponsoring travel stipends for the ASEE Annual Conference. Morgan & Claypool has allocated $1,500 to be disbursed in two $250 random drawing awards and two $500 need-based awards. Elsevier has allocated $1,500 to be given in a single need-based stipend. IEEE has allocated funding to be given in two need-based stipends, at $1750 each.


The $250 Morgan & Claypool awards are chosen at random at the ASEE Annual Conference. The needs based stipends are awarded in January, with plenty of time for the awardee to arrange for their conference travel and registration. All awards are sent to the winners after confirmation of their registration for the upcoming conference.

The drawing for the two $250 M&C awards was held at the ASEE New Orleans conference, with the following winners and alternates selected: David Hajdik and Susan Wainscott as winners; and Jay Bhatt, Alice Trussell, and Paula Johnson as alternates. The award will be sent to each winner after confirmation of the winner’s registration for the Columbus conference. If a random drawing winner does not attend Columbus 2017, the funds will be awarded to the alternates in the order that they were drawn.

Application for needs-based awards:

These awards are available to librarians who are at any stage of their career and are members of ELD as of December, 2016. The purpose of the need-based stipends is to enable you to join your ELD colleagues in Columbus for the ASEE conference. 

The application process begins on December 21, 2016 and closes no later than 5 PM EST on January 13, 2017. Applicants must complete the application form. Please note: ALL requested information must submitted to be considered.

A panel of current and former ELD officers will review the applications and rank the entire pool of applicants according to need. In order for the panel to accurately assess an applicant's need, documentation of their travel cost information and what level of funding they expect to receive from their institutions is required. Provide as much detail as possible. (In the event that any of the applicants awarded a stipend is unable to attend the conference, a stipend will be awarded to the next applicant on the ranked list.)

Awards Process & Rules:

Awardees will be notified no later than January 31st. 

All stipend awardees, both random drawing and need based recipients, must send confirmation of ASEE registration to ELD Secretary-Treasurer Willie Baer, by March 3, 2017.  Checks will be sent to awardees after confirmation of conference registration has been received. If registration confirmation is not received by March 3rd, your right to a stipend is forfeited for this year, and a stipend will be given to the next person on the list. Adherence to this timeline is necessary so that awardees and alternates can be notified of awards before the ASEE conference early-bird registration deadline on April 9th, 2017.   

Awards may be used ONLY to support attendance at ASEE 2017 in Columbus, OH. In the event that an ELD member is awarded a stipend and does not attend the ASEE conference, the member agrees to reimburse the stipend amount.

In the event that the travel stipends are offered in succeeding years, winners are ineligible to receive an award for two years following receipt of an award (e.g. the winner of an award for Columbus 2017 is ineligible for an award in Salt Lake 2018 and Tampa 2019).

We are grateful to our sponsors, and hope their generosity will enable additional ELD members to attend the conference in Columbus. 


For any questions about the travel stipend awards, please contact Larry Thompson at

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Last modified: January 06 2017 13:06:57.