Promotion General Procedures
Each mandatory promotion consideration goes through four steps:
Non-mandatory considerations ("early" recommendations to the Associate Professor level, recommendations to the Professor level, and recommendations concerning affiliate or clinical titles) that are not approved by the Dean are not forwarded to the President.
Departmental recommendations for promotion to the Associate Professor level are due in the Dean's Office in mid-October and recommendations for promotion to the Professor level are due in mid-December.
Candidate preparation of materials
The candidate is responsible for assembling his/her promotion record and must include:
The department should put together the final recommendation packet, which will contain additional materials that are not given to the candidate. External letters of review are kept confidential from the candidate.
Summaries of departmental deliberations
A departmental committee is established to review a candidate's qualifications for promotion; the committee must produce a written report. The chair must provide the candidate with a written summary of the voting faculty's deliberations, and the candidate may respond in writing within seven days. If the candidate does not wish to provide a written response to the summary, he/she must at minimum provide an acknowledgment that the summary was received. All documents produced in this process are to be included in the final recommendation that is forwarded to the Dean's Office.
Teaching evaluations for promotion
Both student and collegial evaluations of teaching effectiveness are required in a promotion recommendation (except for research faculty); see Teaching Evaluation
External evaluations for promotion
A recommendation for promotion must include evaluations of the candidate's scholarly or creative work by external experts in the field. These should be in the form of letters solicited by the chair.
The external evaluations should be available at the faculty meetings when the candidate's record is discussed and the final vote on the promotion recommendation is taken. It is not necessary to obtain external evaluations for preliminary stages.
Four to five external (original) letters are required, with a minimum of four letters strongly recommended. All letters received by the department must be forwarded with the recommendation.
The evaluators should be chosen by the departmental chair, promotion committee and faculty. All evaluators should be recognized contributors to their field, as indicated, for example, by tenure at a major research university, frequent citation of their work, or major awards. When selecting evaluators, their relationship to the candidate must be considered. At least three of the reviews should be from persons who have no substantial personal connection or professional collaboration with the candidate
The solicitation letter should be signed by and should request return to the chair. It should state that the department is considering the candidate for possible promotion and request the following information:
Each evaluator should be provided with the same representative set of the candidate's scholarly or artistic materials. When the promotion recommendation is submitted to the Dean's Office, include one sample of the solicitation letter in the packet.
Updated on June 23, 2008