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New Student Registration Information

Course PlanningSummer Courses
Preparing to RegisterAutumn Courses
Time to RegisterFaculty/Staff Tuition Exempt Critical Info
How to Register

COURSE PLANNING

  • Bookmark Student Guide for frequent reference
    • Includes Time Schedule, required dates & deadlines, course descriptions, student services offices, and much more.
  • Academic Calendar: Registration/tuition deadlines, quarter dates plus
  • Course Descriptions including prerequisites in Student Guide.
  • Time Schedule with Quarters, Days & Times of courses
    • See Time Schedule Archive for information in planning for electives, but days/times and quarter, can change.
  • Bookmark Current Students' Page for Epidemiology Requirements and Procedures
  • Degree Requirements
    • Includes acceptable electives on page 2.
  • Course Planning Worksheets
    • EPI Degree Tracks with days/times for core
    • Page down to correct track
  • Not Acceptable to miss class for clinic or job duties so students (including postdocs/UW employees) must re-arrange schedules to attend class.
  • Acceptable Electives

PREPARING TO REGISTER

  • All of the following must be complete before registering.
  • Log back into your application and check each item.
    • Officially admitted for quarter you want
    • Officially accepted your admission online (not just email)
    • Noted Student Number (employee ID is different)
    • Set up UW NetID
    • Paid $250 Enrollment Deposit
      • See Accepting an Admission Offer for procedure.
      • Deposit Non-Refundable
      • DO NOT pay until you are sure which quarter to enter.
      • UW postdocs & regular UW employees do not pay deposit. If you indicated on your application that you would use the faculty/staff tuition exemption or you have turned in the Tuition Exemption Request Form to the Registration Office for your first quarter you do not have to pay deposit. (dues 2 weeks prior to start of quarter.)

TIME TO REGISTER

  • Not Allowed Until Period II for New Students (See Academic Calendar.)
    • New Summer Students: May 24, 2012 - June 17, 2012
    • New Autumn Students: June 18, 2012 - September 23, 2012
  • Some courses fill early, ask for add/entry codes as soon as Time Schedule is posted. (See email contacts under How to Register.)
    • Time Schedule Approximate Posting Month
    • Summer-February
    • Autumn-April
    • Winter-October
    • Spring--January
  • Postdoc Fellows/UW Regular Employees using faculty/staff tuition exemption:
  • International Students must complete the Online information session before registering.
  • Last Day to Register for at Least 1 Credit to Avoid Late Registration Fee: Day prior to 1st day of quarter (Sept 23, 2012), unless faculty/staff tuition exempt.
  • Add/Drop Deadlines in Academic Calendar
    • 5th Calendar Day: Last Day for Add Codes for Free Add/Drop
    • 7th Calendar Day of Quarter:
      • Last day to Free Add/Drop including for those using the exemption
      • Last Day to Reduce Credits to 6 or below without owing 50% tuition for dropped credits.
    • Late Drops: If you drop a course after the first 14 calendar days of the quarter, you will receive a W on your transcript. You are only allowed to do this once year (Autumn-Summer).

HOW TO REGISTER

  • Update Address each Time
  • Insurance Read before signing up for student insurance.
  • Schedule Line Number (SLN) from Time Schedule required
    • SLN's change every quarter.
    • SLN is underlined (linked) 5-digit number under the course number.
  • Add Code Required if ">" is in front of SLN
    • An add code guarantees space in a class.
    • If no ">", a code is not required; do not request one, but you may be able to request to be wait listed.
    • Sometimes add codes are imposed later if a class is close to filling.
    • Add codes usually mean that the class overfills.
    • Request codes as soon as Time Schedule is posted by contacting the indicated email below:
  • Maximum Credits/Quarter without Surcharge: 18
  • Maximum Research (Independent Research, Thesis, Dissertation) Credits/Quarter: 10
  • Online Registration Directions
  • Read Complete Registration & Add/Drop Directions
    • You are responsible for understanding all the procedures and additional fees if you make a mistake.
  • Register at http://myuw.washington.edu

    • SUMMER COURSES

    • Last day to register for at least one credit: June 17, 2012.
    • Faculty/Staff exempt students may not register until June 20, 2012 or will be charged full tuition.
    • Postdoc fellows and MD students:
      • To finish by in 1 calendar year, take the following minimum credits in summer: MPH - 9, MS - 6.
    • Start Date for most SPH summer classes, but quarter starts June 18th, 2012 officially.
    • EPI 542: Clinical Epidemiology
      • Counts as EPI elective except for MS CR, which requires it.
      • Registration requires completion of EPI 512-3 or permission of instructor. Email nweiss@uw.edu.
      • MS Clinical Research students who must complete courses by next June must take EPI 542 this summer.
    • GH 560 Principle of STD/HIV Research,
      • Prospective participants must apply by May 25, 2012 (deadline usually April 30) at the Principles of STD/HIV Research website.
      • Counts as SPH elective for MS General Track and PhD; counts toward total credits for MPH and MS CR.
      • To earn credit, do not pay the tuition listed on the course website. Register online through MyUW for credit.
      • Obtain permission from the Course Coordinator and pay tuition for 3 graduate credits.
    • Other SPH 500-level Classes may count as SPH electives for MS General Track or PhD if 2 credits or more, or toward total credits for MPH students subject to the restrictions listed on page 2 the appropriate requirements checklist.
    • EPI 600 Independent Study
      • Requires advance arrangement of project or directed reading with an appropriate professor and an add code.
      • A student may earn credit for epi-related research/work with a UW faculty member from outside Epidemiology.
      • MD/MPH, MD/MS and Postdoc Fellows who must graduate in one year should prepare to take thesis credits during Summer.
      • Faculty/staff Tuition Exemption Students: To avoid paying extra tuition later on, start earning independent study or thesis credits every quarter you register for more than 6 class credits (numbered under 600).
    • EPI 700 Thesis requires the following to obtain an entry code:

    AUTUMN COURSES

    • EPI 512 Obtain add code from epiadvis@uw.edu.
      • Students must take BIOST 511 or 517 concurrently unless already taken at UW or waived using appropriate waiver form on Current Students Page.
      • GNM students will be placed on the waitlist until SPH graduate degree students have received a code due to the class overfilling. The waitlist might not be processed until the 2nd week of the quarter. Attend class in the meantime.
    • ALL BIOST COURSES:
      • Teach yourself STATA this summer through .
      • Take algebra test now if it has been a while since you used algebra so you can review if you miss more than 1-2 questions.
    • BIOST 511: Medical Biometry I
      • Obtain an add code as soon as possible to ensure a space from alexam@uw.edu. Include your student status (e.g. MS student in Epidemiology).
      • GNM and Basic Clinical Research Students email right away to be put on waitlist. (You may not hear until the 2nd week of class.)
      • Part of 3-quarter BIOST 511-2-3 series
      • Usually recommended for MPH & MS students who do not have some background in statistics. See also BIOST 517 below before making a decision.
      • Register for lecture and one QZ (problem) section.
      • Some QZ sections may fill before students using the faculty/staff tuition exemption or GNM students can register. If there is no room, keep trying or take BIOST 517.
    • BIOST 517: Applied Biostatistics I
      • Add code NOT required
      • Part of 2-quarter BIOST 517-8 series
      • Required for MS Clinical Research Track students, PhD students and MPH/MS students who have some statistical background or pick up mathematical concepts and computer applications quickly.
      • Register for lecture and one QZ (problem) section.
    • HSERV 511 Introduction to Public Health and Health Services
      • Required for 1st year MPH students (except GH Track), unless taken previously
      • Class will fill. Faculty/staff tuition exempt students should try to register at 6 am on 3rd day of quarter (Sept 26). If it is full, keep trying through the first 2 weeks of the quarter and attend class.
      • Add code may be required when class is close to filling. See Time Schedule.
    • EPI 592/GH 500 Global Health Seminar
      • Required for GH Track and GH Certificate students
    • EPI 592/HSERV 592 MCH Research Seminar
      • Required for MCH Track students
    • GH 511 Problems in International Health
      • Specific course required for Global Health Track and GH Certificate Students
      • GH Track Students take only GH 511.
      • GH Certificate Students take HSERV 511 in the first year and GH 511 in a future year..
    • EPI 583 Seminar
      • Add code NOT required
      • Optional, but strongly recommended. Anyone may attend without registering.
      • Only requires attendance at 3-4 seminars/quarter; no homework involved
    • EPI 600 Independent Study
      • Add code required
      • Recommended for everyone conducting research.
      • All students should be doing some epidemiologic research each quarter.
      • Required class and thesis credits for MS/MPH do not add to the required total credits for the degrees.
      • Requires advance arrangement of research/study plan/project with appropriate professor
      • If you have an RA or research fellowship, ask your supervisor if you could earn some credits for your research.
      • Faculty inside and outside Epidemiology acceptable.
      • A student using the tuition exemption must take as many EPI 600 and/or EPI 700 in each quarter as possible (without going over 18) when he or she is registered for at least 6 class credits (numbered under 600) to avoid paying full tuition for Epi600/700 later.
      • Each credit should entails ~3 hours work/week (~30 hrs total).
    • POSSIBLE ELECTIVES:
      • Check appropriate course requirement form (p.2) Current students page and prerequisites in Course Descriptions
      • Discuss whether it is a good idea to take an elective with your faculty advisor. (EPI 512 & BIOST 511/517 are quite demanding courses, especially if you have an RA.)
      • Some electives only offered alternate years.
      • Check the Time Schedule Archive for prior year's listing, but future quarter may be different.
    • EPI 700 Thesis
      • MD/MPH, MD/MS and Postdoc Fellows who must graduate in 1 year: Take thesis credits during Autumn.

      • Faculty/staff Tuition Exempt Students: Earn the 9 (18 max) required thesis credits during your 1st year to avoid paying full tuition later.

      • Requires Following for Add Code:
        • Chair limited to Epi core and Epi adjunct faculty (a few affiliate faculty; check name with Epi).
        • Adjunct Faculty Chair:
          • Send brief email to Prof. Stephen M. Schwartz
          • Prior Approval by Graduate Program Director Required
          • stevesch@uw.edu with copy to epi@uw.edu.
          • Include name of core faculty member who has agree to serve on your committee.
          • Include research interest reasons
          • Allow about 2-3 weeks for reply.
        • Send name of Thesis Chair and tentative thesis topic to epiapply@uw.edu (or epi@uw.edu after 1st quarter starts).
        • Discuss Human Subjects requirements with Thesis Chair.
        • Have Chair sign ""Uses of Human Subjects for UW Graduate Student Theses/Dissertations".
        • Send signed form to Epi Program Office, 357236, Fax to 206-616-4053 or send pdf attachment to epi@uw.edu.

    POSTDOCS/UW EMPLOYEES USING FACULTY/STAFF TUITION EXEMPTION

    (Does not apply to RA/TA's or predoctoral fellows)
    • Postdocs: Ask your fellowship director if you will be required to use faculty/staff tuition exemption.
    • Signed Exemption Request Due Minimum of 2 Weeks Prior to Each Quarter, even if no employee ID yet, at the Registration Office (Summer: June 4,2012; Autumn: September 10, 2012).
      • Requires signature in 2 places by funding department chair or fellowship director.
      • Requires student number and Employee ID (unless new employee starting July 1 or October 1).
      • You may email to regoff@uw.edu
    • Regulations
    • Form
    • Do not register until the 3rd day of the quarter or you will be charged full tuition (Summer: June 20, 2012; Autumn: September 10, 2012).
    • Exact registration date for each quarter listed in Academic Calendar.
    • What Tuition Exemption Covers:
      • Six class credits (numbered below 600) per quarter.
      • Not 600 Research, 700 Thesis or 800 Dissertation Credits.
    • Cost of Using Tuition Exemption:
      • Only 600/700/800 is a quarter: Full regular tuition
      • Less than 6 class credits plus Epi 600, 700 or 800 cost a lot more.
      • Tuition for class credits up to 6 subtracted from total regular tuition.
      • Up to 6 class credits/quarter: ~ $75
      • 6 course credits/quarter plus additional classes or 600, 700. 800 credits:~$800/qtr
      • Take Epi 600 and/or 700 during 1st year when you take class credits.
      • Every year some students end up paying more by failing to do this.
      • Non-residents must apply for WA residency 2 months prior to end of first calendar year in State (international students ineligible).
      • Classified Staff: Must work 6 months prior to eligibility
      • A non-resident student who not a postdoc fellow or medical resident will owe ~ $2500/quarter.
      • International Postdocs: After 1st calendar year of fellowship: ~$2500/quarter.
      • If you APPLIED for a degree BEFORE living in WA for 12 months, you must apply for residency formally.
      • If you have been granted WA residency classification or are in the first year of a postdoc fellowship through UW you are eligible for a non-resident differential (NRD) waiver.

    All requirements and information subject to change without notice

    This page was last updated on July 10, 2012