New Student Registration Information
PREPARING TO REGISTER
- All of the following must be complete before registering.
- Log back into your application and check each item.
- Officially admitted for quarter you want
- Officially accepted your admission online (not just email)
- Noted Student Number (employee ID is different)
- Set up UW NetID
- Paid $250 Enrollment Deposit
- See Accepting an Admission
Offer for procedure.
- Deposit Non-Refundable (even if you just change entry quarter)
- DO NOT pay until you are sure which quarter to enter.
- UW postdocs & regular UW employees do not pay deposit. If you indicated on your application that you would use
the faculty/staff tuition exemption or you have turned in the Tuition Exemption Request Form to the
Registration Office for your first quarter you do not have to pay deposit. (dues 2 weeks prior to start of quarter.)
TIME TO REGISTER
- Not Allowed Until Period II for New Students (See Academic
- New Summer Students: May 23, 2013 - June 23, 2013
- New Autumn Students: June 24, 2013 - September 24, 2013
- Some courses fill early, ask for add/entry codes as soon as Time Schedule is posted. (See email contacts under How to Register.)
- Time Schedule Approximate Posting Month
- Postdoc Fellows/UW Regular Employees using faculty/staff tuition exemption:
- International Students must complete the Online information session
- Last Day to Register for at Least 1 Credit to Avoid Late Registration Fee: Day prior to 1st day of quarter (Sept 24, 2013),
unless faculty/staff tuition exempt.
- Add/Drop Deadlines in Academic Calendar
- 5th Calendar Day: Last Day for Add Codes for Free Add/Drop
- 7th Calendar Day of Quarter:
- Last day to Free Add/Drop including for those using the exemption and for tuition exempt registration w/o late fee
- Last Day to Reduce Credits to 6 or below without owing 50% tuition for dropped credits.
- Late Drops: If you drop a course after the first 14 calendar days of the quarter, you will receive a W on your
transcript. You are only allowed to do this once year (Autumn-Summer).
- If you reduce your credits to 6 or less, you will owe 1/2 tuition for dropped credits. After ~ 1 month, you will owe full tuition on dropped credits.
HOW TO REGISTER
- Update Address each Time
- Insurance Read before signing up for student
insurance, since some students will be eligible for other insurance.
- International students must sign up for student insurance.
- Schedule Line Number (SLN) from Time Schedule required
- SLN's change every quarter.
- SLN is underlined (linked) 5-digit number under the course number.
- Add Code Required if ">" is in front of SLN
- An add code guarantees space in a class.
- If no ">", a code is not required; do not request one, but you may be able to request to be wait listed.
- Sometimes add codes are imposed later if a class is close to filling.
- Add codes usually mean that the class overfills.
- Request codes as soon as Time Schedule is posted by contacting the indicated email below:
- Maximum Credits/Quarter without Surcharge: 18
- Maximum Research (Independent Research, Thesis, Dissertation) Credits/Quarter: 10
- Online Registration Directions
- Read Complete Registration & Add/Drop Directions
- You are responsible for understanding all the procedures and additional fees if you make a mistake.
- Register at http://myuw.washington.edu
- Last day to register for at least one credit: June 21, 2013.
- Faculty/Staff exempt students may not register until June 27, 2013 or will be charged full tuition.
- Postdoc fellows and MD students:
- To finish by in 1 calendar year, take the following minimum credits in summer: MPH - 9, MS - 6.
- Start Date for most SPH summer classes, but quarter starts June 24, 2013 officially.
- EPI 542: Clinical Epidemiology
- Counts as EPI elective except for MS CR, which requires it.
- Registration requires completion of EPI 512-3 or permission of instructor for post-MD's. Email
- MS Clinical Research students who must complete courses by next June must take EPI 542 this summer.
- GH 560 Principle of STD/HIV Research,
- Prospective participants must apply by May 1, 2013 at the Principles of STD/HIV Research website.
- Counts as SPH elective for MS General Track and PhD; counts toward total credits for MPH and MS CR.
- To earn credit, do not pay the tuition listed on the course website. Register online through MyUW for credit.
- Obtain permission from the Course Coordinator and pay tuition for 3 graduate credits.
- Other graduate Classes may count toward total credit for any Epi degree.
- EPI 600 Independent Study
- Requires advance arrangement of project or directed reading with an appropriate professor and an add code.
- A student may earn credit for epi-related research/work with a UW faculty member from outside Epidemiology.
- MD/MPH, MD/MS and Postdoc Fellows who must graduate in one year should prepare to take thesis credits during
- Faculty/staff Tuition Exemption Students: To avoid paying extra tuition later on, start earning
independent study or thesis credits every quarter you register for more than 6 class credits (numbered under 600), except summer.
- EPI 700 Thesis requires the following to obtain an entry code:
- EPI 512 Obtain add code from firstname.lastname@example.org.
- Students must take BIOST 511 or 517 concurrently unless already taken at UW or waived using appropriate waiver
form on Current Students Page.
- Epi 512-13 may not be waived.
- GNM students will be placed on the waitlist until SPH graduate degree students have received a code due to the class
overfilling. The waitlist might not be processed until the 2nd week of the quarter. Attend class in the meantime.
- ALL BIOST COURSES:
- Teach yourself STATA this
summer through .
- Take algebra test now if it has
been a while since you used algebra so you can review if you miss more than 1-2 questions.
- BIOST 511: Medical Biometry I
- Obtain an add code as soon as possible to ensure a space from email@example.com.
Include your student status (e.g. MS student in Epidemiology).
- GNM and Basic Clinical Research Students email right away to be put on waitlist. (You may not hear until
the 2nd week of class.)
- Part of 3-quarter BIOST 511-2-3 series
- Usually recommended for MPH & MS students who do not have some background in
statistics. See also BIOST 517 below before making a decision.
- Register for lecture and one QZ (problem) section.
- Some QZ sections may fill before students using the faculty/staff tuition exemption or GNM students can
register. If there is no room, keep trying or take BIOST 517.
- BIOST 517: Applied Biostatistics I
- Add code NOT required
- Part of 2-quarter BIOST 517-8 series
- Required for PhD students unless waived, and recommended for MPH/MS students who have some
statistical background or pick up mathematical concepts and computer applications quickly.
- Register for lecture and one QZ (problem) section.
- HSERV 511 Introduction to Public Health and Health Services
- Required for 1st year MPH students (except GH Track), unless taken previously
- Class will fill. Faculty/staff tuition exempt students should try to register at 6 am on 3rd day of quarter (Sept 26).
If it is full, keep trying through the first 2 weeks of the quarter and attend class.
- Add code may be required when class is close to filling. See Time Schedule.
- EPI 592/GH 500 Global Health Seminar
- Required for GH Track and GH Certificate students
- EPI 592/HSERV 592 MCH Research Seminar
- Required for MCH Track students
- GH 511 Problems in International Health
- Specific course required for Global Health Track and GH Certificate Students
- GH Track Students take only GH 511. Register for section A.
- GH Certificate Students take HSERV 511 in the first year and GH 511 in a future year (or vice versa). Register for section B.
- EPI 583 Seminar
- Add code NOT required
- Optional, but strongly recommended. Anyone may attend without registering.
- Only requires attendance at 3-4 seminars/quarter; no homework involved
- EPI 600 Independent Study
- Add code required
- Recommended for everyone conducting research.
- All students should be doing some epidemiologic research each quarter.
- Required class and thesis credits for MS/MPH do not add to the required total credits for the degrees.
- Requires advance arrangement of research/study plan/project with appropriate professor
- If you have an RA or research fellowship, ask your supervisor if you could earn some credits for your research.
- Faculty inside and outside Epidemiology acceptable.
- A student using the tuition exemption must take as many EPI 600 and/or EPI 700 in each quarter as possible (without
going over 18) when he or she is registered for at least 6 class credits (numbered under 600) to avoid paying full
tuition for Epi600/700 later.
- Each credit should entails ~3 hours work/week (~30 hrs total).
- POSSIBLE ELECTIVES:
- Check appropriate course requirement form (p.2) Current
students page and prerequisites in Course
- Check Time Schedule for elective offerings.
- Discuss whether it is a good idea to take an elective with your faculty advisor. (EPI 512 & BIOST 511/517 are quite
demanding courses, especially if you have an RA.)
- Some electives only offered alternate years.
- Check the Time Schedule Archive for prior
year's listing, but future quarter may be different.
- EPI 700 Thesis
- MD/MPH, MD/MS and Postdoc Fellows who must graduate in 1 year: Take thesis credits during Autumn.
- Faculty/staff Tuition Exempt Students: Earn the 9 (18 max) required thesis credits during your 1st year to avoid
paying full tuition later.
- Requires Following for Add Code:
- Chair limited to Epi core and Epi adjunct faculty (a few affiliate faculty; check name with Epi).
- Adjunct Faculty Chair:
- Send brief email to Prof. Stephen M. Schwartz.
- Prior Approval by Graduate Program Director Required
- firstname.lastname@example.org with copy to email@example.com.
- Include name of core faculty member who has agree to serve on your committee.
- Include research interest reasons
- Allow about 2-3 weeks for reply.
- Send name of Thesis Chair and tentative thesis topic to firstname.lastname@example.org (or email@example.com
after 1st quarter starts).
- Discuss Human Subjects requirements with Thesis Chair.
- Have Chair sign ""Uses of
Human Subjects for UW Graduate Student Theses/Dissertations".
- Send signed form to Epi Program Office, 357236, or send pdf attachment to firstname.lastname@example.org.
POSTDOCS/UW EMPLOYEES USING FACULTY/STAFF TUITION EXEMPTION
(Does not apply to RA/TA's or predoctoral fellows)
- Postdocs: Ask your fellowship director if you will be required to use faculty/staff tuition exemption.
- Signed Exemption Request Due Minimum of 2 Weeks Prior to Each Quarter, even if no employee ID yet, at the Registration Office
(Summer: June 10, 2013; Autumn: September 11, 2013).
- Requires signature in 2 places by funding department chair or fellowship director.
- Requires student number and Employee ID (unless new employee starting July 1 or October 1).
- You may email to email@example.com as a scan.
- Do not register until the 3rd day of the quarter or you will be charged full tuition (Summer: June 26, 2013; Autumn: September
- Exact registration date for each quarter listed in
- What Tuition Exemption Covers:
- Six class credits (numbered below 600) per quarter.
- Not 600 Independent study, 700 Thesis or 800 Dissertation Credits.
- Cost of Using Tuition Exemption:
- Only 600/700/800 in a quarter: Full regular tuition
- Less than 6 class credits plus Epi 600, 700 or 800 cost a lot more.
- Tuition for class credits up to 6 subtracted from total regular tuition.
- Up to 6 class credits/quarter: ~ $200
- 6 course credits/quarter plus additional classes or 600, 700. 800 credits:~$1000/qtr
- Take Epi 600 and/or 700 during 1st year when you take class credits.
- Every year some students end up paying more by failing to do this.
- Non-residents must apply for WA residency 2 months prior to end of first calendar year in State (international students
- If you APPLIED for a degree BEFORE living in WA for 12 months, you must apply for residency formally.
- Classified Staff: Must work 6 months prior to eligibility
- A non-resident student who not a postdoc fellow or medical resident will owe ~ $2500/quarter.
- International Postdocs: After 1st calendar year of fellowship: ~$2500/quarter.
- If you have been granted WA residency classification or are in the first year of a postdoc fellowship through UW you are
eligible for a non-resident differential (NRD) waiver.
All requirements and information subject to change without notice
This page was last updated on
July 15, 2013