Request for Use of University Facilities Form

Use of University Facilities Form   |    Form Instructions   |    Contacts / UW Venue Operators

Submit a UUF Request

REQUEST FOR USE OF UNIVERSITY FACILITIES [UUF]
ALL FORM FIELDS ARE REQUIRED FOR COMPLETION OF THIS UNIVERSITY FACILITIES REQUEST.
THIS FORM MUST BE SUBMITTED AT LEAST 3 WEEKS PRIOR TO EVENT DATE.

INSTRUCTIONS: This form is to be submitted when University Facilities are requested for use by off-campus organizations and by campus organizations for events that are open to non-University people.

FACILITY RESERVATIONS ARE TENTATIVE UNTIL THIS REQUEST IS APPROVED BY THE COMMITTEE ON THE USE OF UNIVERSITY FACILITIES.

1a. Org Name: Department or Organization:


1b. Org Type: Type: RSO/ASUW/GPSS  UW Dept.  Alumni  Off-Campus

1c. Adviser Name:
Student Organizations only

2a. Event Name:

2b. Event Coordinator Name:

3a. Event Coordinator Phone:


Ex: 111-222-1234

3b. Event Coordinator Email:


One email address only

4. Billing Address or UW Budget Name:

5. UW Budget Number
If applicable

6. Event Description, Purpose, Intent: Provide a complete description, timeline, and detailed information about the event. Be specific; include any sales, fundraising, commercial or political activity.

The UUF Committee must have as much detail as possible in order to approve this request and for this event to be held. Facility reservations do not constitute approval.

7. Prominent Participants: Provide the names of any prominent or noteworthy participants for this event including, Local/Other Instructors, Lecturers, Artists, Celebrities, Politicians, Headliners, Bands, or Performers:

8. Location: The University of Washington campus has many indoor and outdoor spaces that can be used for special events. View Campus Maps

To assure that there are no conflicts with time, dates, and activities and assure that the basic function the facility is intended to serve remains protected; please contact the venue before submitting this form.
View Venue Operators.

Event Location:
Select Location from drop-down menu - OR -
Indicate Other Location ONLY if location is NOT in the drop-down menu		 Date From: Date To: Time Start: Time End: Estimated
Attendance:		 Equipment Req.:
1.   OR   * * * *
2.   OR   * * * *
3.   OR   * * * *
*Optional selection. A Venue Operator will coordinate these details with you.

Additional Information:
       Event is open to the public.
       Event will be held outdoors.
       Outdoor amplified sound will be used.
       Alcohol will be served at the event; state banquet permit will be obtained.
       Food from an off-campus caterer will be served at the event;
             Temporary Food Service Event Application may be needed.
       Event is political (e.g. Ballot Proposition).

NOTE: Security and insurance for the event may be required. Please discuss with the venue operator.

Additional Venue Information or Comments:

9. Parking:

Number of Buses expected:
Number of Other Vehicles expected:
Number of Spaces for Disabled:
[Contact UW Commuter Services at 206-221-3701, Disability Parking Services at 206-616-8710 or visit Commuter Services Parking Information for assistance.]

10a. Fees: Will a registration or admission fee be charged?
        Yes     No

10b. Donations: Will donations be accepted?
        Yes     No

10c. Adm/Reg Fee:
If you answered 'YES' to 10a, indicate Fee Amount:  $
Purpose of Fee:

11. Sponsor Dept/Unit:
Name of Academic or Administrative DEPARTMENT or UNIT willing to Sponsor
12. Sponsor Name:
Name of PERSON from the DEPT/UNIT Authorized to Sponsor
    (Please Confirm Name/Email Using UW Directory)
13. Sponsor Email:
UW EMAIL ADDRESS of Sponsor (e.g., email@uw.edu)

UPON THE SUBMISSION OF THIS FORM AN EMAIL WILL BE SENT TO THE UNIVERSITY SPONSOR INDICATED

REQUESTING ORGANIZATION IS RESPONSIBLE FOR ANY LOSS, DAMAGE, OR CLAIMS ARISING OUT OF FACILITY USE,
EXCEPT THOSE ARISING FROM SOLE NEGLIGENCE OF THE UNIVERSITY.

SUBMITTING THIS FORM WILL INITIATE THE REQUEST AND AUTHORIZATION PROCESS

14. Digital Signature: Authorizing Electronic Signature of Requesting Organization.
Please enter your email address as proof of your signature:

Submission Date:

05/24/2013

Your Authorization: