Policy on Withdrawal, Refunds and Switching Programs
If you plan on withdrawing from an Exploration Seminar for which you have already turned in a payment contract, please read the following carefully:
For all Exploration Seminars, there is a $350 non-refundable deposit. A commitment to pay this deposit is made when a signed program contract is submitted. This deposit will be charged to your UW account after turning in a contract, and is not refundable and non-revokable once a program contract is submitted. As the start date of programs draws closer, the university begins to make payments and commitments on behalf of students who have submitted contracts. For this reason, we are unable to refund certain payments that may have been made, or exempt students from future program charges that they have committed to depending on when they withdraw.
The following table explains your financial responsibilities if you choose to withdraw at specific times after the withdrawal deadline. *Please note that a withdrawal date is considered the business date that withdrawal paperwork is received by the Office of International Programs & Exchanges.
Withdrawal Schedule & Responsibilities
If you withdraw... |
...you are responsible for |
anytime after submitting a contract and prior to 4 months from start date |
$350 non-refundable deposit |
within 4 months of start date |
25% of program fee |
within 3 months of start date |
50% of program fee |
within 2 months of start date |
75% of program fee |
within 1 month of start date |
entire program fee |
This information is also explained in detail in the program contract. Consult your program contract for details.
If you wish to withdraw from the program or exchange you may do so by submitting a request in writing for withdrawal to the IPE office by the deadline stated above. At any point, the only way to withdraw from an Exploration Seminar is to submit a signed withdrawal form to the IPE office, Schmitz Hall 4th floor.
Switching Between Programs
(read carefully if you are considering switching from one Exploration Seminar to another)
If you turn in a contract to participate in a program, and subsequently choose to switch to
another Exploration Seminar program that you have been accepted to, you must first withdraw formally from the first program. You are STILL responsible for the $350 non-refundable deposit for the the first program, which cannot be applied to the new/second program unless and until your slot in the first program from which you withdraw is filled by another student. This means you may be responsible for paying TWO $350 non-refundable deposits. Deposits can not be transferred to any other non-Exploration Seminar program at the UW or elsewhere.
|
