We are a mastery clerkship. We assess students’ mastery of the core skills and knowledge of Family Medicine at the end of six week rotation-regardless of where or when the student takes the clerkship.

• The site coordinator is in charge of collecting, evaluating, and synthesizing the Feedback and Evaluation form by the faculty into a final evaluation for the student.
• The site coordinator should take into account the depth, length of time, and when each faculty interacted with the student as they synthesize the summary evaluation. If controversy about the evaluation exists, the site coordinator resolves the various points of view and comes up with the final evaluation.
• Grades are assigned in the Seattle office based on the scores and comments on the final evaluation. The site coordinator should familiarize him or herself with the numeric scoring criteria for final grades: Failure, Pass, High Pass and Honors. Likewise, he or she should use the anchors on the feedback and evaluation form to assure that the comments align with the scores assigned.
• Comments on the evaluation form should be detailed and address both strengths and areas for growth. Comments should be relevant to the grading categories and direct quotes from individual evaluations should be carefully chosen and support summary comments.
• The anchors on the feedback and evaluation form set the standard for student performance for all rotations. We understand that students in Summer A have, in general, more to learn than students in Spring B. We use our defined criteria and anchors for all rotations to be fair to all. We do not have a way to evaluate over 200 students taking into account the time of the year when each student is taking the clerkship. We make an effort to communicate this policy to the students and encourage them to consider this when scheduling their clerkships.
• As a means to provide timely feedback to students student evaluations are to be submitted to the Seattle office no later than three weeks past the end of the student rotation.

Comments about the Procedural Skills category:

• Procedures include such things as pap smears, suturing, circumcisions, deliveries, punch biopsies, cryotherapy with liquid nitrogen and other common office procedures.
• Students may receive an N/A for procedural skills when the clerkship grader has not had the opportunity to observe the student performing enough procedures and feels unable to evaluate the student's abilities in doing procedures. We do not give an N/A for any other reason.
• When procedural skills is given a numeric value, it is included in grading criteria equal to any other category.

Evaluator Concern

Site Coordinators have the discretion of placing comments in the Evaluator Concern section to discribe a particular incident or to note general concerns. The purpose of this is to provide feedback to students and to give the school additional information to use in the management and oversight of students’ academic and professional development. The Evaluator Concern designation is not recorded on the official transcript. An evaluator concern documenting a serious deficiency or a pattern of evaluation concerns in two or more courses may result in the student’s performance being deemed unsatisfactory for continuance in the medical school program.