Field Trips, Short Courses, and Conferences at Friday Harbor Labs
The facilities are reserved for educational and research purposes only. Field trips and conferences are scheduled from September through March of each year, based on availability. During the rest of the year, our enrolled students occupy the facilities.
Reservations are accepted up to one year in advance. Please note that March and September are our busiest months for conferences and these dates fill up quickly.
The campus of Friday Harbor Labs includes ten lab buildings, three dormitory buildings, other housing buildings, a large dining hall, two meeting rooms, and numerous housing units of various sizes and kinds.
To maximize occupancy, conferences and field trip participants are encouraged to reside in dormitories and huts. The dormitories consist of 8 single occupancy rooms and 25 double occupancy rooms, for a total of 58 twin beds. Two of the three dormitory buildings have men's and women's restrooms with showers. The third dormitory building has access to bathrooms through a covered breezeway to the other dormitory buildings. The huts are small buildings of approximately 125 square feet each, and they each have a double bed, small desk and dresser, and electric heater. The huts are nearby and have access to the bathrooms in the dormitory buildings.
Other housing buildings include twelve apartments with studio, one-, two- and three-bedroom units, twelve cottages, and four duplexes. All units include kitchen, bathroom, living/dining area, basic furniture and are equipped with dishes, silverware, and pots and pans. These units are available only after the dorm and huts have already been occupied or for those conference participants with families or special needs.
For additional information, please contact our Facilities Coordinator at firstname.lastname@example.org, FAX 206-543-1273, or phone 206-221-4098.
MEETING ROOMS (Lecture Hall and The Commons):
Equipment available include: overhead, slide, and 17mm projectors, PA system, kiosks for posters (total of 32 sides measuring 4' x 4' each) and VCR/Monitor.
The Commons is located adjacent to the dormitories and has maximum occupancy is 75. It has blackboards, projection screen, large folding tables, chairs and a small kitchen. Room can be darkened.
The Lecture Hall has a maximum occupancy of 75. It has a blackboard, projection screen and student desks/chairs. The room can be darkened.
The Dining Hall has a maximum occupancy of 150 people. It is equipped with round tables, chairs, fireplace with upholstered seating, piano, ping pong table, projection screen, pull-down shades to darken room.
Tours of Friday Harbor Laboratories may be available during your visit, depending on availability and weather. Please contact Michelle Herko for more information and to schedule a tour.
Costs for Conferences:
Effective 2011, there are two rates - UW Budget Conference Rates and Public Conference Rates. You will need Adobe Acrobat Reader to view these files. If you are unable to view them, please download the Adobe Acrobat Reader software for your computer and try again.
Explanation of Costs
Conference Fee: A conference fee will be billed separately and is expected to be paid by the organization hosting the conference. There is a rate for student and one for professionals. Please note that a student is someone who is enrolled in a college or university. All others will be charged the professional rates.
Housing Rates: Housing rates are per person and vary, depending on the type of unit occupied. There is a rate for student and one for professionals. Please note that a student is someone who is enrolled in a college or university. All others will be charged the professional rates.
Pillows, pillow cases and blankets are provided in all housing units. There is an optional weekly charge for bedding that include sheets and towel.
Check-in is after 3:00 PM. Check-out is before 11:00 AM.
Meals Costs: Varies depending on special requests and additional services. See the rate sheets for base costs for breakfast, lunch and dinner.
Meeting Rooms Rates: Varies depending on meeting room type. See the rate sheets for more information.
No Sales tax for students or charges to a UW budget.
A field trip consists of faculty and a group of enrolled students which come to FHL in pursuit of marine studies. University of Washington field trips are charged for housing and dining hall expenses only; there is no charge for use of the Lecture Hall, Commons or laboratory space.
Effective 2011, there are two rates - UW Budget Rates and Public Rates. You will need Adobe Acrobat Reader to view these files. If you are unable to view them, please download the Adobe Acrobat Reader software for your computer and try again.
A 58-foot steel research vessel, the R/V CENTENNIAL, is available for field trips. It is equipped for dredging, net hauls, ROV and CTD deployment and water sampling. Its 19.5 ft. beam permits comfortable interior spaces including a laboratory, a large sorting table and covered outdoor areas, with total passenger capacity of 34 people. The CENTENNIAL is equipped with modern electronics and research equipment. Effective 2011, there are two rates - UW Budget Rates and Public Rates. You will need Adobe Acrobat Reader to view these files. If you are unable to view them, please download the Adobe Acrobat Reader software for your computer and try again. Please contact Dr. David Duggins (email@example.com) for additional information and scheduling.
Rowboats and outboard-powered boats are provided. The floating docks are equipped with live boxes. A tidal station is maintained in cooperation with the National Ocean Survey (NOAA).
Meal service is provided by FHL's Dining Hall. Once your group has secured space in FHL housing facilities, conference organizers must contact Laurie Spaulding, at 206-616-0698 or firstname.lastname@example.org for meal arrangements, cost and/or further information about meals.
All conferences and field trip participants are expected to eat in the Dining Hall when the Dining Hall is open. During the winter months, the Dining Hall is typically closed except for when groups of 22 or more are residing on-campus. Groups of 22 or more people are required to arrange for services from the Dining Hall. When there are less than 22 people residing on-campus and the Dining Hall is closed, the Commons kitchen is available for groups staying in the dorms and huts to prepare their meals. Groups of less than 22 people may request Dining Hall services at an additional cost.
Alcoholic beverages: A state banquet permit is required in order to serve alcoholic beverages. Please contact the Conference Coordinator no less than four weeks ahead of your reservation date for assistance in securing this permit.
Please provide the following information as your initial application for facilities use. The Conference Coordinator will confirm your dates with you, and prior to your visit will reconfirm your reservation including audio/visual needs, etc.
Cancellation of a reservation is requested to be made at LEAST three months prior to the reservation date.
To apply, please copy the following text, paste it into an e-mail message, and fill it out, and e-mail it to email@example.com.
(copy and paste the following text into an email or text document, with your answers, and send to firstname.lastname@example.org)
Conference / Field Trip Application
Dates of event at Friday Harbor Laboratories (provide two choices for arrival/departure dates):
Time of arrival and departure:
Name of event contact person:
Name of organization requesting facilities:
Address (including email, FAX, or phone):
Purpose of event (please describe activities or attach agenda):
Number of Students:
Number of Instructors / Professionals:
Types of Housing requested (please see "Food Service" above to arrange meals):
Meeting space needed:
A/V Equipment or other special requests (Please note that access to the Internet is limited to the common use computers -- available 24/7 -- and for facilitators that have made prior arrangements. This is to maintain the integrity of our network and your cooperation in this matter is appreciated.):
Lab space needed:
Boats needed (including R/V Centennial):
Alcoholic beverage to be served?:
Bill to: (name or UW budget #):