Senior Administrative Assistant Position with Grubb & Ellis

Grubb & Ellis are a dynamic, growing Commercial Real Estate Investment Company in the Redmond, Washington Office.​  We currently have an opportunity for a Senior Administrative  Assistant.

Grubb & Ellis Company is one of the world’s leading full-service commercial real estate organizations, providing a complete range of transaction, management and consulting services.​ By leveraging local expertise with our global reach, Grubb & Ellis offers innovative, customized solutions and seamless service to owners, corporate occupants and investors throughout the globe.​ For more information, visit the Company’s Web site at www.​grubb-ellis.​com.

Job Summary:

Grubb & Ellis seeks a high-ranking full-time Administrative Assistant to support a transportation demand management (TDM) program at a large high tech corporate employment center.​ Grubb & Ellis serves as the primary group providing employees with a variety of low-cost transportation options—from buses, commuter train service and light rail, to vanpooling, carpooling, bicycling and walking.​ The location is a thriving employment center with a workforce of over 50,000 people.

Under limited supervision, provides a wide variety of moderately complex administrative services, including but not limited to, ORCA program administration, audits, data collection, and excellent customer service.​  Assists in the administration of programs, projects, and/​or processes specific to transportation services provided at Microsoft.

Essential Job Duties:

  • Assist with overall implementation of ORCA Transit Pass Program.​ Provide timely customer service to employees with general ORCA inquiries, experiencing card issues (e.​g.​ defective card) needing card replacements, and requesting monthly WSF passes, via phone and email.​ Provide ORCA card administration, manage ORCA business account, ORCA database management systems, receive and process fees for replacement cards, maintain monthly reports, and perform regular audits of ORCA cards.
  • Answers customer service telephone, providing caller with general Commuter Assistance, answering questions, and when necessary directing callers to appropriate staff.
  • Assist in administering and implementation Commute Management system and “myRTRIP” incentive program at Microsoft.
  • Assist workers at Microsoft in identifying commute options and offering personalized commute assistance.​ Provide timely and friendly customer service to commuters and employers seeking information about commute options.
  • Maintain information kiosks and transportation boards at multiple locations; distribute bus schedules to Recep Team.
  • Assist with Transportation Fairs and other Transportation events as needed.
  • Monitor Locker email inbox, maintain vacation log, and assist with user lock outs and maintenance issues.
  • Support to annual carpool permit renewal, order carpool permits, coordinate distribution to Recep Team, assign carpool blocks using Commute Tool.
  • Administer Guaranteed Ride Home, reconcile monthly invoices, assist with occasional reimbursement, and maintain monthly metrics.
  • Attend Greater Redmond TM and local jurisdiction Employee Transportation Coordinator (ETC) meetings.
  • Compiles moderately complex documents and information for necessary reports, informational packages and/​or presentation materials.
  • Maintains filing and tracking systems for electronic communications.​ Includes establishing files for all email correspondence.
  • Produces monthly reports for internal and external clients, based on area of business.
  • May serve as member of a team on department related projects.

Other Job Functions:

  • Provides backup coverage for other areas as needed.
  • Handles any other miscellaneous duties as requested.

Skills, Education And Experience:

  • College Degree preferred.
  • Minimum of 2 – 4 years of previous related work experience.
  • Familiarity with the 2010 Office Suite products with proficient in Outlook, Word, Excel, PowerPoint and Acces.
  • Experience with State and Local Transportation laws or local transit preferred.
  • Ability to speak and communicate the Commute programs from small to moderate sized groups of employees at employee outreach events.
  • Ability to work independently and to take initiative.
  • Excellent oral and written communication skills; positive customer service skills.

We offer a competitive salary and benefits such as medical, dental, vision, PTO plan, 401k and paid holidays.​  For consideration, forward resume (Reference the position title, location, and job number within the subject line).

Grubb & Ellis would like to thank you for applying.​ We are sorry, but due to the volume of responses received, only qualified applicants will receive a response.​  Grubb & Ellis Company is an Equal Opportunity Employer M/​F/​D/​V.​ We value the benefits of diversity.

No calls please.​  Apply online only. Please contact Jeff Aumell at for more information or visit and search for job reference code #02499.

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