Job: PATH Administrative Assistant

PATH is an international, nonprofit organization that creates sustainable, culturally relevant solutions, enabling communities worldwide to break longstanding cycles of poor health. PATH’s mission is to improve the health of people around the world by advancing technologies, strengthening systems, and encouraging healthy behaviors.

Please submit a cover letter with your resume describing your interest in this position and how you meet the requirements. Applications will be accepted through Monday, February 7, 2011.

The Office of the President (OTP) optimizes leadership effectiveness by delivering executive support services, managing special initiatives, and facilitating organization-wide efforts. As a member of the OTP team, the Administrative Assistant will support these efforts. The ideal candidate is detail-oriented, organized, able to exercise good judgment, adaptable to changing priorities, and willing to pitch in as needed to meet deadlines and achieve team objectives.

Team Assignment: General OTP Support, 50%
- Provide general administrative support for the OTP team, including scheduling; basic correspondence; document preparation, distribution, and retention; and completion of administrative forms.
- Handle arrangements for meetings, events, and video/teleconferences, including preparation of meeting materials, optimal use of technology, and refreshments.
- Help support annual, three-day meeting of PATH’s international board of directors, including all aspects of meeting logistics, assembling materials, and overseeing catering.
- Assist with travel planning and completion of travel expense reports.
- Assist with information-gathering for reports, surveys, briefs, and presentations, including compiling data into creative and polished formats.
- Achieve PATH proofreader certification and serve as OTP proofreader.
- Post information on PATH’s intranet and SharePoint sites.
- Maintain President’s Contacts database.
- Provide backup to the Executive Assistant to the President.

Team Assignment: Decade of Vaccines (DoV) Initiative Support, 50%
- Provide general administrative support for the DoV team, including scheduling; document preparation, distribution, and retention; and completion of administrative forms.
- Help facilitate communication among the DoV Secretariat, working groups, and international stakeholders.
- Handle arrangements for DoV meetings, events, and video/teleconferences, including preparation of meeting agendas, materials, and minutes and technical support.
- Assist with travel planning and completion of travel expense reports/reimbursements for project staff and committee members for international meetings.
- Assist Project Manager with compiling and editing reports.
- Organize and maintain hardcopy and electronic archive of project documentation.
- Assist Project Manager with maintenance of the project IT platform and webpage.
- Assist Project Manager with preparing budgets and internal financial reports.

Required Skills
- Excellent verbal and written communication
- Demonstrated ability to maintain confidentiality and handle sensitive information
- Proficient in the use of MS Office Suite (Word, PowerPoint, Excel, Outlook)
- Proficient in preparation of polished reports and presentations
- Excellent attention to detail
- Able to juggle multiple assignments, adaptable to changing priorities

Required Experience
Minimum two-year degree; ideal candidate will have between two and five years of administrative assistant experience.

How to Apply:

To apply: visit our career site, http://www.path.org/employment.php, search for the job and apply online. PATH is dedicated to diversity and is an equal opportunity employer.

Green Career Fair on Jan 26

Looking to translate your passion for green-friendly technology, initiatives and lifestyles into a career? Want an easy way to identify companies or organizations that hold and live your green values, whether in the non-profit, government or private sector?

The Career Center and the College of the Environment are proud to be collaborating on the Green Career Fair, being held on January 26th from 10am-2pm in the Mary Gates Hall Commons. Formerly the Environmental Opportunities Fair, this event will give you a great chance to meet with employers who share your green values and your commitment to spending your working life in the fields of sustainability, environmental advocacy and more.

This unique career fair gives you the opportunity to connect with employers who view sustainability as key to their mission. More than 25 employers will be in attendance, from non-profits to government agencies and for-profit corporations, looking to hire for volunteer, intern and/or full-time career positions. For some of these green-minded employers, this will be their only recruiting visit to campus this year – you don’t want to miss it!

Organizations that will be attending include:

AIESEC Seattle
Alderleaf Wilderness College
Camp Fire USA – Camp Sealth
City of Bellevue – Parks & Community Services
EarthCorps
Environment Washington
Fund for the Public Interest
Grassroots Campaigns
IslandWood
Mount Rainier National Park
Nature Consortium
Northwest Indian Fisheries Commission
Peace Corps
Ross & Associates Environmental Consulting, Ltd.
Round River Conservation Studies
Snow Leopard Trust
Student Conservation Association (SCA)
The Nature Conservancy
University of Southern California – Viterbi School of Engineering
USDA – Forest Service
UW Professional & Continuing Education
UW -Sichuan University Exchange Program
Wild Rockies Field Institute

For more information, including the participating employers, please visit the event website.

Internship – Washington New Americans

Washington New Americans Intern, OneAmerica
OneAmerica (formerly Hate Free Zone) is a nationally recognized non-profit organization whose mission is to advance the fundamental principles of democracy and justice at the local, state, and national levels through building power in immigrant communities, in conjunction with key allies.

Washington New Americans Intern: This is an unpaid volunteer position for a minimum duration of 3 months which focuses on the Washington New Americans (WNA) Program. WNA ensures that free naturalization services are available to all eligible legal permanent residents in Washington State and provides the opportunity for legal permanent residents to become U.S. citizens and active members of our community. The position is based in our Seattle office and reports to the WNA Program Associate.

Primary Responsibilities:

-Implement WNA program goals and objectives under the supervision of the New Americans Program Coordinator and Program Associate
-Support preparations for Citizenship Days across the state, including identifying local partners, materials coordination, develop methods to gather data for reporting purposes, revise materials, research resources for legal permanent residents, etc.
-Assisting with outreach to the immigrant community and identifying new outreach methods
-Respond to inquiries about Washington New Americans program through website and hotline
-Data entry and other administrative duties
-Updating WNA website

Qualifications:

-Demonstrated commitment to fighting for social, racial, and economic justice
-Bi/multilingual ability preferred (Spanish, Russian, and/or Somali highly desired)
-Strong verbal, listening, and written communications skills
-Attention to detail and ability to work under pressure
-Self-starter with demonstrated ability to prioritize and handle multiple, complex tasks
-Computer/internet competency
-Experience with event planning and/or statistics preferred, but not required
-Experience with Salesforce a plus, but not required

OneAmerica is an Equal Opportunity Employer and encourages women and people of color to apply.

How to Apply:

Complete the OneAmerica internship application found on our website: http://www.wanewamericans.org/Intern. For “Proposed Dates of Internship,” please write in your proposed start date. Applications may be sent to Jennifer Chan at jennifer@weareoneamerica.org.

Priority will be given to candidates who submit their application by January 3, 2010, but we will accept applications on a rolling basis. Please, no phone inquiries.

OneAmerica is an Equal Opportunity Employer and encourages women and people of color to apply.

Cascadia Green Building Council Internship

Cascadia’s mission is to lead a transformation toward a built environment that is socially just, culturally rich and ecologically restorative. The Administrative Intern’s duties will vary between supporting staff in development, administration, technology, and communications. This opportunity is designed to develop a person’s interest in the non-profit sector. Special projects and tasks will arise from time to time to accompany essential responsibilities. The candidate selected will be able to handle routine responsibilities while being flexible to immediate needs of the organization. Optional; attend networking functions in the green building industry.

Duties:
• Conducting technology research
• Support Seattle office staff
• Create mailings
• Event planning assistance
• Update contact database
• Assist with sponsor management

Qualifications:
• Must take initiative on specific tasks, able to work independently.
• Strong written and verbal communication skills, meticulous attention to detail.
• At ease with technology, ability to learn new software.
• Project Support as necessary

Must commit to at least 10-15 hours a week for a period of 3-6 months. Exact hours to be determined with intern.

How To Apply:

Please send resume, two references, and a cover letter in a single document by e-mail to: nick.rivas@cascadiagbc.org with ‘Administrative Intern’ in the subject line. No calls please.

About Cascadia:
Cascadia Green Building Council is one of three original chapters of the U.S. Green Building Council and a chapter of the Canadian Green Building Council. We serve our members by helping the U.S. and Canadian Green Building Councils meet their goals in the Pacific Northwest. Cascadia’s mission is to lead a transformation toward a built environment that is socially just, culturally rich and ecologically restorative.

For more information please visit: http://cascadiagbc.org/resources/cascadia-job-board/