Family Travel Program

The purpose of the Family Travel Program is to provide students' spouses or same-sex domestic partners an opportunity to evaluate the WWAMI site as a potential living area. Spouse/same-sex domestic partner* and family** travel expenses to and from WWAMI required clerkships may be reimbursed according to the terms of the Spouse/Same-Sex Domestic Partner Travel Program.

Terms

The spouse/same-sex domestic partner and/or children must be at the site for the entirety of the clerkship.

Students and their spouse/same-sex domestic partner must obtain pre-approval from the School of Medicine travel desk at least 6 weeks in advance of requested travel dates if they are traveling by air.

Driving reimbursement will only be paid for one vehicle. Costs of additional vehicles or use of a moving van, trailer rental, bicycle, etc., as well as any additional food or lodging costs, are the responsibility of the student.

Be aware that not all sites can accommodate spouses and/or families in the provided student housing. Students must contact the sites before making travel arrangements. Students must ensure that families are allowed and warn sites that family members will accompany the student.

If sites cannot accommodate families in the student housing, any different/additional housing for family members must be arranged and paid for by students.

Procedure

Students and their spouse/same-sex domestic partner interested in participating in the Family Travel program should email sgbailey@u.washington.edu at least six weeks in advance of preferred departure date to obtain preapproval for travel. The email should include the name of the spouse/same-sex domestic partner and preferred dates of travel.

The spouse/same-sex domestic partner is required to write a letter to the Vice Dean for Academic Affairs assessing the site as a potential living area at the conclusion of his/her stay.

Academic Affairs - DOM
Attn: Student Travel
University of Washington
Box 356340
Seattle, WA 98195

*In order to qualify for spouse/same-sex domestic partner and family travel benefits, the WWAMI student and his/her spouse must meet the legal definition of marriage under Washington State laws, including RCW Chapter 26.04.

Same-sex domestic partnerships must be registered with the City of Seattle.

**Family consists of student, spouse/same-sex domestic partner and their children.