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Student Conference Travel
Students are encouraged to pursue various extracurricular opportunities and to present their research or represent the UWSOM at regional and national meetings. Any School of Medicine student in good academic standing as defined by the UWSOM Student Handbook may be eligible for School of Medicine financial assistance of up to $350 towards airfare to attend a national conference.
Recent budget cuts and an increase in the number of students who are applying for student conference financial assistance have created a need to prioritize which requests the School can support financially. The MSA has created an application process for disbursement of School Of Medicine financial assistance related to conference-related travel expenses.
An announcement will be made at the beginning of each Fall quarter (prior to September 1) that this conference travel funding is available but limited. Groups or individuals who know in advance that they will be attending a conference or sending a representative to a regional or national meeting should submit an application no later than September 4 to be considered for funding prioritization. The Academic Affairs office will review applications and make initial funding decisions based on the criteria and prioritization guidelines detailed below. MSA leadership will then review applications for accuracy and completeness, and will approve final awards.
Funding decisions will be made by the end of September each year. If funds are still available after September, subsequent requests will be evaluated via a second solicitation of applications due February 5th. Retrospective applications will be considered equally for funding with prospective applications, so long as--in keeping with the guidelines for prospective application deadlines--the airfare was purchased at least 30 days in advance of the travel date(s).
Funding priority will be given to students as follows:
Members of Student Interest Groups whose members have not received School of Medicine travel funding in the academic year for a SIG-related conference will have priority over SIGs whose members have already received travel funding in the same academic year.
Applicants will be required to show:
If funding is approved, the student must purchase airfare at least 30 days before the departure date (exceptions may be made in extraordinary circumstances). Students are encouraged to have the Academic Affairs office purchase their airfare if possible. Details about this process will be included in the notification of funding. If a student has been approved for this funding and chooses to purchase their own airfare, receipts must be received by Academic Affairs within 10 business days of the last conference day.
Reimbursement is contingent upon submission of receipts and a written report that shares the participant's experiences and conveys what was learned. The report will be posted to the MSA website.
The written report is to serve as an in-depth overview and summary of what was achieved/learned at the conference and should be written in a manner reflective of this. Students will benefit most from a full account of meetings/sessions you attended and any knowledge garnered therein. Thus, please inform us about what you learned and how this knowledge will be applied to your current student experience. For example, if you hadn't attended this meeting or conference, what salient "take away" points would you want to know about? From past experience, a bulleted recap of sessions attended is not sufficient to fulfill this goal.
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