Primary tabs

Special Allocations

What are Special Allocations?

Special Allocations are funds reserved for Registered Student Organizations (RSO) to supplement their programming and events. Funds should be used to benefit a cross-section of graduate and professional students and have typically been awarded to offset the cost of honoraria, advertising, and facility rentals.

Who Can Apply?

Registered Student Organizations (RSO) at the UW Seattle campus are eligible for Special Allocation funding.

How are funds awarded?

RSOs coordinate with their Student Activities Office (SAO) adviser to prepare an application describing their event and the proposed use of the funds. RSOs then submit the application to the GPSS and/or ASUW. The GPSS staff receives the application and arranges an interview between the Finance and Budget Committee and application authors. The committee has an opportunity to ask the authors questions, debate the application and vote on whether and how much funding to award.

How to Apply

  • Complete the funding application form.
  • Submit your application form to this dropbox.
  • Your Student Activities Office (SAO) advisor (Condon Hall 4th Floor) will contact you to meet and plan the event (if you are unsure of who your advisor is, search the SAO Online RSO directory).
  • Review your application and the relevant funding policies (GPSS funding policies listed below) and have your advisor submit the edited form to the SAO Advisor dropbox.
  • The GPSS will contact you to schedule a time for you to present your application to the Finance and Budget Committee.
  • Attend the GPSS Finance and Budget (F&B) committee as advised by the GPSS Treasurer.
  • You will be notified of the committee's decision at its meeting.

Funding Policies

The GPSS, in consultation with the University has created several funding policies, to govern the use of state funds in the Special Allocation process.

  • Funding may not be allocated retroactively. No reimbursements may be made for costs incurred prior to the approval of funding.

  • Allocations approved by the GPSS F&B committee must be transferable to a University of Washington budget code other than the codes controlled by the GPSS.

  • The GPSS will only receive applications for funding from Seattle campus RSOs.

  • Funding is contingent upon attending a GPSS Finance and Budget committee meeting and satisfying the committee members that funds will be used to enrich the graduate and professional student experience at the UW Seattle campus.

  • Funds may not be used to support the instructional mission of the University, including the purchase of materials for program operations.

  • Funds may not be used for purchasing gifts, prizes, or making loans.

  • Funds may not be used for the purchase of food or beverages.

  • Funds may not be used to subsidize student travel.

  • Funds may not be used for lobbying to influence legislation, campaigning for a political candidate, initiative, or ballot measure.

  • Funds may not be used for capital purchases.

  • Funds may not be used for off-campus events.

  • Revenue generated by a GPSS sponsored event should accrue back to the GPSS. Accrual of revenue may be proportional to the GPSS’ share of funding contributions if the GPSS is not the sole funder.

  • Out-of-town guest speakers or performers whose travel costs are subsidized by the GPSS cannot hold additional speaking or performance engagements in the Seattle vicinity during their visit unless the GPSS F&B committee agrees in advance.

  • The Finance and Budget Committee reserves the right to ask RSOs for information about their event after its completion.

Advertising Regulations

  • Events funded by the GPSS must be publicized to graduate students.

  • Events funded by the GPSS must bear the GPSS logo on all promotional items and media (Download the logo here: here).

  • All publicity must comply with the Americans with Disabilities Act of 1990 by including the following notice:

The University of Washington is committed to providing access, equal opportunity and reasonable accommodations in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation, contact the disability services office at least ten days in advance at: 206-543-6450/V, 206-543-6452/TTY, 206-685-7264/F or dso@uw.edu. 

Notice of Revocation

Failure to follow any of the above guidelines may result in the denial of funding or the revocation of funding after approval.

Completing the Transfer

Once funding is approved by the Finance & Budget Committee, the GPSS Treasurer will work with your RSO advisor to make the money available for purchase.

Resource Center

The Resource Center for Student Organizations provides valuable support to all Registered Student Organizations (RSOs) at the University of Washington.  The Resource Center is located in the Husky Union Building in Sub-Basement Room #13 (SB-13).  The Resource Center provides free access to Macs and Windows PCs with supporting software as well as a digital copier, fax machine, electric typewriter, and paper folding machine.  Student organizations can make a maximum of 4,000 free copies annually at the Resource Center.  RSOs that reach the copy limit can appeal to the Resource Center, and the appeal process usually takes one week.  Each color copy is the equivalent of twenty-five black and white copies.

The Resource Center also provides other materials and resources including desks and work areas, paints, paintbrushes, poster paper, staplers, tape, glue, telephones, and informal meeting space.  There are also several resources that can be checked out at the Resource Center including a video projector, digital camera, electric bullhorn, laptop computer, overhead projector, projector screen, banner materials, canopies, tables, television, VCR/DVD player, and whiteboard with stand, markers, and erasers.

Downloads

Questions About the Process?

Please email the GPSS Treasurer.

© 2010 Your Name.. Drupal theme by Kiwi Themes.