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Student Conduct Process

Below is a brief overview of the conduct process under WAC 478-121 and Student Governance and Policies, Chapter 209.

Investigative Interview

When a report of academic misconduct is submitted to the Dean’s Representative, someone will serve as the Conduct Officer during the conduct process. A conduct proceeding will be initiated by the Conduct Officer and the fact finding process will focus on gathering all of the pertinent information necessary to determine whether or not a violation of the Student Conduct Code occurred. An investigative interview will be scheduled, which is an opportunity for a student to sit down with a Conduct Officer to discuss an alleged violation of the Student Conduct Code. The purpose of the investigative interview is to provide the student an opportunity to respond to allegations of misconduct before any disciplinary action is taken

During the investigative interview, the student is provided with an overview of the Student Conduct Process and their rights.

The student has the opportunity to provide their account of what occurred, present relevant evidence, and provide names of witnesses for further consideration by the Conduct Officer during the fact finding process.
Based on the investigative interview, the Conduct Officer may:

  1. Find the student not responsible and close the case.
  2. Find the student responsible for the alleged misconduct and impose a disciplinary sanction.
  3. Initiate a Full Hearing and notify the student of this decision. The student will then receive further information from the Hearing Officer who will preside over the full hearing.

More information on the process starts at WAC 478-121-300 and SPG, Chapter 209 Section 12.

Full Hearing

During the fact finding process, a Conduct Officer may initiate a Full Hearing. The following factors may be considered to determine if a case warrants a Full Hearing:

  • If a student has been placed on emergency suspension
  • If a student has been charged with hazing
  • If a student has been charged with a felony offense related to the alleged misconduct

Additionally, a student may not be suspended or dismissed from the university without a Full Hearing.

Based on the Full Hearing, the Hearing Officer may:

  1. Find the student not responsible and close the case.
  2. Find the student responsible for the alleged misconduct and impose a disciplinary sanction.

More information about a Full Hearing starts at WAC 478-121-400 and SPG, Chapter 209 Section 14.

Administrative Review

A student has the right to request an administrative review of any initial order (from the Conduct Officer or Hearing Officer). Requests must be made within 21 days of the initial order. If the student does not submit a written request for administrative review in that time frame the order becomes final.

A student may request an administrative review for any or all of the following reasons:

  1. To determine whether there was a material error that substantially affected the outcome of the fact finding or sanctioning;
  2. To consider newly discovered evidence, not reasonably available during the fact finding, that could substantially impact the outcome;
  3. To determine whether the sanction(s) imposed were appropriate for the violation committed and were not excessively lenient or excessively severe;or
  4. To determine whether the issue and interests involved warrant a full hearing.

At the conclusion of the review process, the Reviewing Officer(s) may reach one of the following results:

  1. Conclude there is no basis for remand or alteration of sanctions, and issue a final order disposing of the proceeding;
  2. Remand for further fact finding or review if newly discovered evidence may have impacted the result or if the record demonstrates material error;
  3. Increase or reduce the sanction(s) and issue a final order, if the increased sanction does not warrant a full hearing; or
  4. Conclude whether the proceeding should be converted to a full adjudicative proceeding and, if so, take steps necessary to initiate a full hearing.

If the review panel does not issue an order within twenty days after the request is submitted, the request for review is deemed to be denied.

More information about administrative reviews starts at WAC 478-121-320, SPG, Chapter 209 Section 13 WAC 478-121-430 and SPG, Chapter 209 Section 15.