• General Description of Quarterly Timelines
• Quarterly Timelines
• Grade Forms and Definitions of Grades
• Incompletes
• X-grades
• S/NS and CR/NC
• Annotated Faculty Grade Form
• Late Faculty Grade Reports
• Procedures for Late Grades, Grade Corrections or Error Correction

Quarterly Timelines General Guidelines:

Faculty Grade Report Instructions

Incompletes
Students must request an incomplete from their instructor. Incomplete grades should be given only to students who have performed satisfactorily until the last two weeks of the quarter. Incompletes should never be given to students who are not making satisfactory progress.

Incomplete grades will be converted to a 0.0 after one quarter unless you submit a grade change by the quarterly grade deadline. You may select an alternate grade by indicating it on the FGR along with an I. (The I remains on the student's transcript as well.)

An extension of up to three quarters can be given by the instructor under exceptional circumstances. Request an extension by email to ugradoff@u.washington.edu by the quarterly grade deadline. Students should not repeat a course to make up an incomplete.

X-grades
An "X" grade appears on a student's transcript when the instructor has either not yet submitted a grade for a particular course or has marked the column "No Grade Now" on the Faculty Grade Report (FGR). X grades remain on a student's record until a grade is submitted. "X" grades do not affect the GPA, but "X" grades do affect student status and eligibility for some types of financial aid. As a result, instructors should make every effort to submit grades in a timely manner.

S/NS and CR/NC

Satisfactory/Not Satisfactory
Students may choose to be graded on a Satisfactory (2.0 or higher) or Not Satisfactory (Less than 2.0) basis through the seventh week of the quarter. There will be no indication on the FGR if a student has selected the S/NS option; submit all grades as usual. The grade you submit will be converted to S or NS. Courses graded S/NS are not applicable to specific degree requirements, but are applicable to the 180 hours of elective credit students need to graduate. If a student has a question about S/NS, refer them to Graduation and Academic Records (206-543-1803; ugradoff@u.washington.edu).

Credit/No Credit
Instructors may choose to grade an entire class on a Credit/No Credit basis. This choice depends on department approval and must be made before registration for the course occurs. Please contact Matt Winslow, Assistant Registrar (206-543-0991; mwinslow@u.washington.edu) if you have a question about the grading option for your course.

LATE GRADES

Late Faculty Grade Reports
If you miss the 10 AM Monday morning deadline, please try to get the grades in as soon as possible so that students can access them If it is not possible to meet the submission deadline, contact Graduation and Academic Records (ugradoff@u.washington.edu; 206-543-1803).

Procedures for Late Grades and Grade Changes
Submit a Change of Grade Form, available from the Graduation and Academic Records Office (264 Schmitz) to:

• submit a corrected or changed grade
• convert an incomplete to a numeric grade
• submit a grade for a grade previously recorded as X or N

Fill out the form completely, including the previous grade. Urgent grades should be hand-delivered or faxed since they can take 1 - 5 days through campus mail. If you fax a grade change, send it on departmental letterhead with your signature and put attention Graduation and Academic Records. The fax number is 206-685-3660. We do not accept grades by email.