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Guide for Events on the Grounds of the University of Washington 206-221-7819
The University of Washington is a beautiful campus and has many outside spaces that can be used for special events. To make sure that there are no conflicts with times and dates and to ensure the facility's basic function is protected, it is necessary that each event be approved by an academic or administrative unit and by the Committee on the Use of University Facilities.
Faculty, staff, students and outside organizations are allowed to use the University Campus for events as long as there is preliminary approval from an appropriate campus unit and the event is consistent with the University mission of teaching, research and public service.
Weddings, banquets, fun runs, pep rallies, luncheons, plays, open houses, displays and art shows are just some of the events that have been held on the campus grounds.
Some of the more popular spaces are the Grieg Garden, Sylvan Theater, Liberal Arts Quadrangle, Red Square, Medicinal Herb Garden, HUB Lawn, Climbing Rock, Drumheller Fountain, and Forestry Courtyard.
All fees subject to change. Larger groups will be negotiated on an event-by-event basis. THERE ARE NO REFUNDS. Event must be paid in full 30 days prior to event date.
- Grieg Garden:
Reservation fee: $500
Number of people: 1-150 MAX
Duration: 0-8 hours
- Sylvan Theater:
Reservation fees: $500 $750 $1000
Number of people: 0-150 151-250 251+
Duration: 0-8 hours
- Other campus locations:
Reservation fees: same as Sylvan
Number of people: up to 500
- Power, Water:
Fee based on labor and materials.
- Recycle, Waste:
Please contact UW Recycling or 206-685-2811.
A Certificate of Insurance may be required.
THERE ARE NO REFUNDS.
Event must be paid in full 30 days prior to event date.
Policies and Procedures
Reserving a Space on Campus
- 2 WEEKS ADVANCE NOTICE IS REQUIRED
- Call the grounds space reservation coordinator at 206-221-7819.
- Tell the space coordinator what space you would like to reserve, the date you need the space, the type of event, and the number of people at the event.
- A tentative reservation can be made at this time, and then you will be asked (if necessary) to make a payment of the reservation fee (see fee schedule above).
- Once a tentative reservation has been made, then go to the online UUF and officially submit your Use of University Facilities Request:
Online "Use of University Facilities" (UUF) Form
- You will receive a notice once your event has been approved.
Food & Beverages
If you are NOT using University Catering Services you must obtain a Temporary Food Permit from Charles Easterberg, the campus sanitarian at EH&S (Environmental Health and Science). This permit will allow you to have a barbecue, create a potluck meal, or use an outside caterer. Mr. Easterberg can be reached at 206-543-7209. The Temporary Food Service Permit Form can be found here:
If any alcoholic beverages are to be served you will be required to obtain a Banquet Permit to Serve Alcoholic Beverages. The permitting process is conducted entirely online, starting here:
Tables, Chairs, Tests, Amplified Sound Systems
The University of Washington does NOT provide any of these items. It is the responsibility of the party reserving the space to arrange for these items. Stakes may not be driven into the ground. Use of amplified sound requires the approval of the Use of University Facilities Committee.
Contact Parking Services at 206-616-8710 to obtain information about available parking.
Not all campus buildings are open at all times on all days. Please check with the building coordinators to see if the buildings close to your event are going to be open at the time of your event. If not, we can assist you in securing restroom availability.