Graduate Student Travel Awards

Funding Opportunities and Application Process for 2014-2015

Because of generous donor support, the Department of History is able to offer travel awards to graduate students for research and conference travel.  For this year and, as funds allow, for following years, we are revising these policies to increase the level of these awards and standardize the application process.   There now will be a single application for all travel-related funds, and calls for proposals will be issued quarterly rather than having a rolling or one-time deadline.  Our priority is to provide substantive support to meritorious students for expenses incurred in pre-dissertation and dissertation-stage research travel as well as participation in scholarly conferences, both as presenters and as job candidates. 

The Department is grateful to our graduate alumnus Andy Studebaker, the family and friends of our late colleague Maclyn P. Burg, the Graduate School, the undergraduate alumnus Lenore Hanauer, and the many other alumni and friends of the Department whose financial support makes these important awards possible.

For conferences

  • Graduate students presenting papers at scholarly and professional conferences may have their transportation costs (air, rail, car) reimbursed up to the level of $500 (both domestic and international tickets).   Each student is eligible for one conference travel award per year.

  • Graduate students on the job market with interviews at the American Historical Association (AHA) meetings or elsewhere may have transportation costs reimbursed up to $500. 

For research

  • Graduate students embarking on pre-dissertation research may make an application for summer travel support in the Winter and Spring funding rounds.  The Department will provide up to $750 for transportation and accommodation costs for domestic travel, and up to $1500 for international travel.   Graduate students are eligible for one pre-dissertation research award during their time in the program.

  • Dissertation-stage students may make an application for travel support in Fall, Winter, and Spring funding rounds.  The Department will provide up to $750 for transportation and accommodation costs for domestic travel, and up to $1500 for international travel.  Each graduate student is eligible for only one dissertation research award in any given academic year. 

General guidelines

  • To be eligible for a travel grant, students must be in good standing and making expected progress in their program of study. However, the student need not be registered for credits in the quarter of their travel. Therefore, travel grants may be combined with other research fellowships.

  • Awards are competitive and will be evaluated on the strength of the application.  Criteria to be considered include:  clarity and feasibility of research plan; significance of conference paper to the field and to the student’s program of study; and contribution to the student’s professionalization and career goals.  For the conference and dissertation research awards (which may be received more than once), priority will be given to students with strong applications who have not previously received research support. 

  • Preference will also be given to students who, if they are in residence in Seattle, regularly participate in the Department of History Colloquium and other Department-sponsored talks and workshops.

How to apply

To apply for this support, a student must submit the following via email or paper copy to Jordanna Bailkin (bailkin@u.washington.edu), the Director of Graduate Studies (DGS):

  • A cover page with the student’s name, the name of their main faculty advisor, and the type of funding for which she or he is applying.

  • A statement of the project (max. 2 pages).  For research travel, the statement should also include a plan of research to be completed.  For conference travel, it should include the name, dates, and location of the conference as well as the title and subject of the paper to be presented. 

  • In the case of pre-dissertation research travel only: a statement of endorsement from the faculty advisor.  This may be conveyed via email directly to the DGS and should state that the advisor has reviewed and approves the project statement and budget.

  • A budget for expected travel expenses.  This should include as precise data as possible about airfare and, in the case of research grants, accommodation costs.  Airfare must be coach-class, and may be reimbursed prior to travel.   For travel for research, accommodation and ground transportation expenses may be reimbursed after receipts have been submitted.  Grantees should make every effort to take the lowest-cost ground transportation possible (train instead of taxi, for example).

    • After travel, students awarded grants may submit receipts not already reimbursed to the Department’s fiscal specialist for payment up to the maximum amount of the grant.

When to apply

  • Graduate travel awards will be awarded in three funding rounds per year, with proposals due to the Director of Graduate Studies in Week Seven of each quarter, and decisions announced in Week Nine of the same quarter.  The DGS will post a call for proposals on the histinfo listserv near the beginning of each quarter. The DGS, in consultation with the Chair of the Department, will review all applications and make the funding decisions.

  • Awards are given on the following schedule:

    • AUTUMN (deadline November 7, 2014): Open to dissertation research grants and conference travel.
    • WINTER (deadline February 20, 2015):  Open to pre-dissertation summer research grants, dissertation research grants, and conference travel.
    • SPRING (deadline May 15, 2015):  Open to pre-dissertation summer research grants, dissertation research grants, and conference travel.
    • Applications for support for interviews at the AHA or elsewhere do not need to be made during the regular application process.  Students should submit application materials directly to the Director of Graduate Studies upon learning that they have interviews.