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Health Sciences Academic Services and Facilities

Building Management

New cards | Reprogramming | Deactivation

Access Cards

Access cards are University of Washington property and must be returned to the issuing department upon termination of appointment, employment and/or registration.

An appropriate photo ID is required for anyone requesting a HS access card. Acceptable photo IDs are HS, UWMC, HMC, CHRMC, SCCA, FHCRC, UW Facilities Services. Get a Photo ID.

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New Cards

The assignment of a new card costs $10.

  1. Fill out the Health Sciences Photo ID and Access Card Request Form 20 (87K PDF*)
  2. The Building Access Coordinator (BAC) should sign the form and provide a budget number.
  3. If a HS photo ID must be made, the individual must bring form 20 to T283 during posted photo session hours, as well as photo id for verification of identity.
  4. If this is a new card and a photo is already on file, it can be transferred to the new card. The individual does not need to have the photo taken again, unless he/she would like it.
  5. If the person does need a HS photo, the BAC may mail or fax the Form 20 to:
    Health Sciences Building Management, Box 357175
    Fax: 616-3116
  6. If the individual does not come in for a photo, the BAC will be notified when the card is ready for pick-up in Room T283. (Access cards are not mailed.)
  7. If the individual already collect the access card, verification will be sent to the BAC of the assignment of a new card and it's number.
  8. Read HS Access Card User Information [42K PDF*]

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Reprogramming Card

Re-issuing a previously used card costs $5.

  1. To reprogram/re-issue a card, fill out the Health Sciences Photo ID and Access Card Request form 20 (87K PDF*)
  2. Please note the card number you want re-assigned.
  3. Have the BAC sign the form and provide a budget number.
  4. If the person needs a HS photo ID, he/she must have a new photo taken, as an existing photo cannot be transferred to a re-issued card.
  5. The individual must bring form 20 to T283 during posted photo session hours, as well as photo id for verification of identity.
  6. If the person does not need a HS photo ID, the BAC may mail or fax the Form 20 to:
    Health Sciences Building Management, Box 357175
    Fax: 616-3116
  7. If the individual does not come in for a photo, the BAC will be notified when the card is ready for pick-up in Room T283. (Access cards are not mailed.)
  8. If the individual already collect the access card, verification will be sent to the BAC of the assignment of a new card and it's number.
  9. Read HS Access Card User Information [42K PDF*]

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Deactivation of Cards

When a cardholder's status changes, i.e., terminates, moves off-site, transfers to a new department, etc., please report this information to Building Management for deactivation of their card.

  • Email the cardholder's name and card number to hsbuild@u.washington.edu.
  • Deactivated cards should be kept by the BAC for reactivation.
  • There is no charge for deactivations.

See also

* Software capable of displaying a PDF is required for viewing or printing this document. Adobe Reader is available free of charge from the Adobe Web site at http://www.adobe.com/products/acrobat/readstep2.html.

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