Guidelines for Eligible Users

UW departments

  • All UW departments are welcome to make reservations for our spaces.
  • If there are charges associated with your room reservation, please be ready to provide a valid six-digit budget number at the time your request is made.
  • Please use roomQ to place your request.

 

Registered Student Organizations (RSOs)

  • RSOs are permitted to use our spaces for club events.
  • The RSO guide contains important reference information and tips that student groups should be aware of when making room reservations with our office. The RSO officer making the reservation will be held personally responsible for all information and charges pertaining to the reservation; any related charges are listed in the email confirmation.
  • RSOs must provide valid billing information in order to reserve a space with associated charges. UW box numbers are preferred, otherwise the billing address must be the address also provided when the student group registered as a RSO.
  • All reservation requests must be made by a registered officer listed on the RSO directory.
  • If the event is open to the public, you are required to fill out the RUUF form. Failure to complete the form or if the form is denied by the Office of Special Programs will result in the cancellation of your room reservation.
  • Please use roomQ to place your request and be ready to provide your RSO’s billing address for any associated charges.

 

Non-UW organizations

  • Non-UW affiliated organizations may place requests to use our spaces, however the non-UW representative will be required to complete the RUUF form. Failure to complete the form or if the form is denied by the Office of Special Programs will result in the cancellation of your room reservation.
  • Please use roomQ to place your request and be ready to provide your organization’s billing address for any associated charges.