LABORATORY ARCHIVIST (105.4)
Business Services Department/Records & Archives Group Division: 9525
Post Date: May 31, 2001
Salary: $5145-$8058
Posting Number: BO-2193

Job Term: Indefinite
Note: This is an Indefinite Career position. Lab employees and external candidates may be considered for this position.

Nature and Scope of Job
Under minimal direction from the Records & Archives Management Group Leader, manages, directs and oversees the Laboratory Archives program. Individual will redefine the mission of the Laboratory Archives and manage the operations and services necessary for the Archives to achieve its organizational goals and objectives. The Laboratory Archives is tasked with planning and administering the collecting, arrangement, and indexing of recorded information useful in documenting the history of the Laboratory and meeting Laboratory informational requirements through appropriate retrieval of such information. In addition the Archives coordinates its activities with programmatic archives/knowledge preservation activities of various laboratory organizations. Interacts on a frequent basis with Laboratory directorates, Laboratory Counsel, Public Affairs Office, DOE personnel, and peers at other DOE Laboratories.

Essential Duties
- Directs the daily functions of the Laboratory Archives and supervises a small staff of exempt and non-exempt employees, assigned to and matrixed from the archives.
- Redefines the mission of the Laboratory's archival function based on assessment of institutional and line organizational needs for preservation of historical information.
- Influences line organization managers to support the mission the Laboratory archives within their own organization.
- Formulates, plans, implements and manages the collection strategy for Archives to effectively preserve historical information as a vital element in maintaining institutional memory.
- Negotiates with LLNL Directorates for the transfer of historically valuable information to the Laboratory Archives.
- Serves as a subject matter expert for institutional archives and Laboratory history. - Develops and oversees operating procedures consistent with Laboratory requirements and professional standards.
- Conducts and oversees the appraisal of records to identify historically valuable information.
- Develops and oversees the process to facilitate the transfer of historically significant electronic records to archives.
- Represents the Archival Program regarding knowledge of the preservation efforts at the Laboratory and with external organizations.
- Evaluates, selects, and implements the use of software to improve bibliographic control and access to material under control of Archives.

Marginal Duties
- Writes articles on the history of the laboratory for internal publications.
- Supports Public Affairs in community outreach efforts.
- Acts as Records and Archives Group Leader in his/her absence.

Essential Skills, Knowledges, Abilities
- BA/BS in history, political science, business administration or other related area combined with a concentration and/or professional training in archival administration or equivalent combination of education and experience.
-Thorough understanding and advanced knowledge of the classic principles of archival administration.
- Recent archival research on computer generated information and the application of these principles to a modern research facility.
- Significant experience designing and implementing archival systems.
- Working knowledge of records management.
- Demonstrated project management skills and experience in managing projects with multiple and complex components.
- Demonstrated strong supervisory experience.
- Demonstrated experience working with cross organizational teams and ability to coordinate across organizational lines to achieve buy in for projects and initiatives.
- Demonstrated ability to set standards of excellence and ensure maintenance of effective working relationships, and demonstrated high degree of flexibility.
- Demonstrated experience exercising a high degree of discretion, mature judgement, and tact in handling issues of sensitive nature.
- Customer service skills that demonstrate responsiveness to customer needs and requests and strong demonstrated experience working with customers to meet common goals.
- Strong/advanced communication skills both written and verbal necessary to effectively explain, present, advise, and influence managers, administrators and employees on a variety of simple and complex issues.
- Demonstrated experience developing informational presentations and giving presentations to all levels of personnel and management.
- Experience with personal computers and a thorough working knowledge of associated software applications (spreadsheets, databases, word processing, and presentations).

Desired Skills
- Masters degree in Library Science or Archival Administration.
- Prior experience in the Department of Energy classified environment.
- Experience in DOE National Laboratory.
- Certified Archivist.
- Knowledge and understanding of records management principles. - College coursework in physics, chemistry, biology, engineering, or the history of science.

Security: Anticipated clearance level: Q

Interested candidates should contact:

Chris Nishida
Lawrence Livermore National Laboratory
Recruiting and Employment Division
Dept. HOPG97
P.O. Box 808, L-725
Livermore, CA. 94550

Or visit our web site for additional information and/or to apply on line: http://www.llnl.gov/jobs/postings.jsp?jobID=8049

Jobs requiring Q and L clearances require U.S. Citizenship

Lawrence Livermore National Laboratory is an equal opportunity employer, with a commitment to workforce diversity.