Mon Nov 9, 2009 7:38 pm
Use of University Facilities [UUF] Policy
Purpose
The purpose of the UUF is to ensure that all facilities operated by the University are reserved primarily for educational use including, but not limited to, instruction, research, public assembly, student activities and recreational activities related to educational use. Events which are open or ticketed to the public, or held by or in conjuction with an off-campus organization are required to submit a Request for UUF approval. UUF approval is obtained from the Office of the Provost, Special Programs.
UW Departments and Registered Student Organizations
UUF approval is required for any event that is open to individuals outside of the UW Community [defined as UW faculty, staff and students].
Off-Campus Organizations
Student Union Facilities are primarily reserved for student and departmental use, however, some off-campus use is permitted with UW and HUB approval.
- Concerts and dances produced by off-campus groups are not scheduled in the HUB during the academic year (October – June).
- Commercial and for-profit activities are not allowed at any time in the Husky Union Building.
- Companies interested in recruiting students for employment should first contact the Center for Career Services at 206-543-9103.
UUF Approval Process
The online UUF Request form, UUF instructions and related UUF policies and procedures can be obtained from the Office of the Provost, Special Programs. Please see Resources below.
All HUB reservation requests that require UUF approval will remain TENTATIVE until UUF approval is granted by the UUF Committee.
- University Sponsor
In order for your UUF to be approved, and consequently your HUB reservation to be confirmed, your event requires sponsorship approval from a dean, director or chair of a relevant UW department. Please contact the UW department dean, director or chair prior to initiating your UUF request online because you will need to indicate your University Sponsor and their email address when you submit your UUF request. - Submit an Online UUF Request by You/Your Organization
Please make sure to submit your UUF requst by the deadline indicated to you by HUB Event Services for timely confirmation of your reservation. You may submit your request through the online UUF Request Form.
YOU MUST SELECT ONE OF TWO HUB OPTIONS ON THE UUF FORM:
"HUB-Husky Union Building (HUB)" - or - "HUB Lawn" - Final Approval from the UUF Committee
You will be notified of your UUF approval status via email directly from the UUF Committee. Following notification of APPROVED status, HUB Event Services will confirm your reservation and follow up on your event details.
Resources & Forms
- UUF Handout - UUF Information for events held in the HUB
- Office of the Provost, Special Programs - UUF Authority
- Online UUF Request form
- UUF Instructions
- UUF Policies and Procedures
