Sat Nov 21, 2009 7:48 pm
Major Events at the HUB
A major event is defined as a reservation of either or both ballrooms, the auditorium, or a conference that utilizes several meeting rooms. Examples of major events include: Dances, Concerts, Performances, Conferences, Large Lectures, Talent Shows & Films.
Major Event Guidelines
In addition to the policies already mentioned, HUB Major Events must follow these additional guidelines:
EVENT PLANNING MEETING: An EPM with Event Coordinator is required and must be held at least four (4) weeks prior to your event, or earlier, to meet University timelines and to address event details and costs.
RENTAL COSTS: Depending on the size, scope and nature of your event your group may need to be prepared to pay in advance from $500 - $2500 in rental fees. Never assume rental costs; always refer to an official written estimate from our office.
SECURITY COSTS: Most major events require either UW Police, SAUF Event Staff or both to provide security at your event. These costs are added to your reservation and will be discussed in your EPM.
TICKET & TICKET CREW COSTS: There are specific city, state, and UW requirements governing ticket sales at events. Don’t print or sell tickets to an event until you have had your EPM. We are NOT able to accommodate ticket sales at the door here at the HUB. Please contact the HUB Ticket Office in advance to arrange for ticket sales on the day of your event: 206-543-2277.
EQUIPMENT & TECHNICAL COSTS: HUB facilities don’t include access to theatrical lighting or large sound systems. Please plan ahead for what types of equipment you’ll need, furnishings that will be necessary, and your electrical requirements. More information on sound and light is available during your EPM.
STUDENT ORGANIZATIONS: It is strongly recommended that RSOs work with their assigned Student Activities Adviser in planning any major event in the HUB.
Modified: April 17, 2009
