LINING UP MARSHALS SE

All marshals listed below are to be in position on the Outdoor Practice Field by 12:00 p.m.

ALL LINING UP MARSHALS:

Following check-in and brunch at the Touchdown Terrace, report to the Lead Lining Up Marshal on the south side of the Outdoor Practice Field at 12:00 p.m. He will assign you a position inside the facility and provide any additional instructions. Review the information below for your general duties.

You will assist in lining up the graduates and members of the academic procession. Graduates with purple tickets line up on the north half of the Outdoor Practice Field. Graduates with gold tickets line up on e the south. Your "Schools & Degrees, North & South" chart shows which graduates are lining up on the north and south. The lineup charts illustrate how the line up should be arranged. A marshal will head up each of the lines represented on the chart. Candidates line up in four lines, each of equal length, behind the college marshals, as noted on the chart. Check these lines continually. Candidates should select a line and stay in it. In order to follow the seating plan it is necessary that the order of march be maintained exactly as specified in the lining up chart.

As noted above, the charts on the previous webpage explain which students (i.e., students from which Schools and Colleges) should line up in each area. Please make sure that the students in your doctoral and master's lining up areas are from the correct Schools and Colleges and send any strays to the north side of the Outdoor Practice Field. Students with purple tickets line up on the north side of the Outdoor Practice Field. Students with gold tickets line up on the south side.

West End Marshals will take their positions on the field at 1:15. The East End Marshals will take their positions at the top of the ramp to the field at the same time. The Grand Marshal, followed by the Seating Marshals, Diploma Marshals, Faculty Marshals and faculty ( in two lines), make up the academic procession.  They will process in two parallel lines to the west end of the stadium, turn north and walk to the center aisle, where they will meet their counterparts coming from the north side. They will then walk down the center aisle towards the stage. Seating marshals will take up their starting positions in front of the stage and help guide the rest of the faculty up the correct ramps to the stage. The doctoral, master’s, and bachelor candidates will march in four lines and will be directed by the westend marshals to the appropriate aisles when they reach the west end of the stadium (see the Lineup Chart).

When the lines begin moving out towards the stadium, encourage the candidates stay close together and move out quickly, remaining in their four lines.

The four lines are stanchioned all the way down the track and around the turn at the southwest corner. East End Marshals will be positioned at the top of the ramps to the field. They will direct equal numbers of candidates into each of the stanchioned rows. West end marshals are positioned at the back of the student seating section. They will direct the students down the proper aisles towards the stage once the students reach the end of their stanchioned route.

Special Note re Gonfalonieres and Guardians: The guardians of the gonfalons will not march with the gonfaloniere. Instead they will enter at the tail end of the group that immediately precedes the gonfaloniere, marching in one of the middle two lines. In this way they can be waiting to unhook the lines between the stanchions for the gonfaloniere, allowing the gonfaloniere, who will be marching on one of the two center aisles, to cross over to the outside aisle, make a U-turn, and walk down the outside aisle.toward the stage to the gonfalon holder. However, the banner carriers and guardians for Nursing, Medicine, Built Environments, Social Work and Public Health, will not make the U-turn. Their banner holders are in back of the student seating section. They will walk to the center aisle and the guardians will help them get through the stanchion ropes to their banner holders at the back of the seating section. The West End marshals will be instructed to help in this process. This is only an issue on the south side, not the north.

After the last group has entered the stadium, lineup marshals in academic attire may join the seating marshals, who will be coming to the stage on the south side of the field, and march with them up to the stage. Of course, in your case, your lining up assistants will sit with you in your marked seats in the Master's section, next to masters's marsahsl #28. Stage marshals can assist you if necessary. Marshals not in academic attire may take a seat in the stands to view the Commencement proceedings.

LEAD LINING UP MARSHAL - ANNOUNCEMENTS TO GRADUATES

• Do not leave personal belongings in line-up area.
  
  
• Graduates need to use the bathrooms before the procession begins. Once they reach their seats they are not to leave them until the conclusion of the national anthem. Bathrooms will be closed during this time. They need to keep the middle aisle clear at all times during the ceremony. The only exception, for some of them, will be when they are returning from the stage after receiving their diploma covers and mementos.
  
  
• They need to be in their seats just before the speaker begins his address to the students. This occurs right after the presentation of the honorary degree.
  
  
• Each student's photo is taken as they cross the Commencement stage.  There will be a program on each seat.  Within that program there will be a photography card and pencil. Before they are called to the stage they need to complete this card. When they walk they need to bring the filled-out card and hand it to the photographers.
  
  
• Special Announcement: "All graduates must return to their seats after walking and remain there until all graduates have walked and the stage party has left the stage. If you have a plane to catch, if you have dinner reservations, if you have any reason you cannot stay until the conclusion of the ceremony, you need to leave now." (This requirement is in the student instructions and is also something the students read as part of the online registration/regalia ordering process.)

NOTE REGARDING ACCESS MARSHALS:

If you need to direct anyone to the access (disability) marshals, they are located at the Faculty/Disabled Student Entrances.

INSTRUCTIONS FOR COLLEGE MARSHALS:

Instruction cards for College Marshals will be posted on the main stanchions in the lining up area. These cards cover the basic duties of these marshals as listed below.

ENTRANCE GUIDE NOTE:

The goal is to keep the graduates separated into four lines of approximately equal link. Office of Ceremonies staff will be working to accomplish this goal from the moment graduates leave the lineup area. You may assist them as needed.