UNIVERSITY OF WASHINGTON COMMENCEMENT CEREMONY

DETAILED INSTRUCTIONS FOR ROBING ROOM MARSHALS

10:00 a.m.

Your credentials will be mailed to you. The President's and Deans Parties will be robing in the Club Husky Lexus. Park in the Husky Stadium garage (see Location Map below). Take the elevator to the 4th Floor. Please bring a current ID with you.

10:15 a.m.

Proceed to the President's Robing Room

At this time you should indentify which staff will be working in each room - Presidents' robing room or Deans robing room - and begin checking the apparel to ensure that you have everything you need. There are boxes of extra tams, hoods, etc. please divide these up between rooms as you desire. Note: The gold honor cords are extras, in case the President's Medalists, who are students in the Deans Party, show up without one. The Deans party apparel will remain in the Deans Robing Room and the lead marshal will be responsible for ensuring the security of the baton for the Deans Marshal.

President's medal, the mace and script should remain in the President's robing room. The President's party lead marshal will be in charge of monitoring the security of the mace, medals and script. Ensure that the President's party apparel rack has extra hangers on each rack.

11:30 a.m.

Return to the Deans Robing Room and discuss any details that would be helpful to the new staff joining us this year. A training session will be led by the lead robing room marshal to instruct staff on how to robe and hood the various parties.

12:00 p.m. - 12:30 p.m.

Lunch. (arrangements to be determined)

1:00 p.m.

Ensure that the caterer has drinks ready for the robing room parties and snacks ready for the Deans robing room.

1:00 p.m. - 1:40 p.m.

Assist the President's and Deans parties with robing. All participants should be dressed and ready to go by 1:40 p.m.

2:00 p.m.

After both parties have left, please make your way to the stadium floor enjoy the show!

4:20 p.m.

Prior to the recessional, return to the robing room to ensure that you are there to assist the parties in disrobing when they return. Ensure that all three pieces of the apparel are returned to the correct garment bag. Return the President's Party apparel rack to the Deans Robing Room and begin assisting the lead robing room marshal in preparing the garment racks for the Bothell ceremony for the following day. The Bothell ceremony apparel rack list will be in the box in the Deans Robing Room so that you can easily know which gowns to place on the rack. When you have placed all of the gowns for the Bothell ceremony on a rack please attach the robing list for the ceremony to the front of that rack so that tomorrow's crew will know what is there.

After these tasks have been completed you may feel free to leave. Thank you so much for all of your help!

President's Party Lead Robing Marshal: You will maintain the mace until it is handed to the University Marshal as the procession begins. (He will return it to you after the ceremony.) You will also be responsible for ensuring that the President has on the President's Medal and has his script in hand when leaving the robing room.

Please inform the Chair of the Board of Regents (or whichever regent will be conferring degrees), Provost Cauce, Vice Provost Ed Taylor and President Michael Young that the photographer has marked a spot on the stage that they would like them to stand on when they are distributing the diplomas and doing the handshakes with the students. Ask them to look for the tape and to please stand on it.

Deans Party Lead Robing Marshal: Ensure that you hand the purple velvet baton to the Deans Marshal before she departs the Robing Room. Also, check the President's Medalists (there are two people this year) to ensure that they have a gold honor cord draped around their necks. If they do not have one, you may use the one supplied in our extra box.

Please inform Dean Eaton that the photographers have marked the stage with tape to show where they would like him to stand when he is distributing the diplomas and doing the handshakes with the students. Ask him to look for the tape and to please stand on it.