Revised 8/09

Fourth, Fifth, and Subsequent Years: Course Listings and Requirements

Annual Meeting of the Supervisory Committee
Must be held by June. The Annual Meeting Report must be filed with the MCB Office by the end of June.

Program and Departmental Activities
Students attend the evening student/faculty seminar series sponsored by the MCB Program.

Seven-Year Limit on Time to Degree

The MCB Program has a seven-year limit on the time to receive a degree. The details for the probation/petition process are as follows.

1. Students are informally encouraged to graduate within 5.5 years.
2. In Summer Quarter of the sixth year students are reminded that there is a policy in place requiring completion of PhD within seven years.
3. In Winter Quarter of the seventh year students are informed that they will be placed on probation starting Spring Quarter, but can petition the Directors to hold off on probation. The petition must declare that they intend to graduate within the next two quarters (i.e., by the end of Summer Quarter), or ask for an extension beyond seven years with evidence of progress towards degree. This petition must include email support (or no support) from each member of their Supervisory Committee. It must be submitted to the Directors by the end of the fifth week of Winter Quarter, together with the supporting emails from the supervisory committee.
4. The Directors will reply to the petition, giving their decision by the beginning of Spring Quarter.
5. If the student’s petition is denied by the Directors, the student will be placed on Final Probation for Summer Quarter, and will have until the end of the quarter to graduate. If the student does not complete all the requirements for graduation by the end of this same Summer Quarter, the UW Graduate School will automatically remove them from the UW enrollment.

Final Exam Guidelines and Checklist

The following steps will need to be met to successfully obtain your PhD! Note deadlines.

• Establish Reading Committee - email MaryEllin names of committee members. Required: 3 members. This should be done at least 2 months before your defense date.
• Style and Policy Manual - Review for thesis formatting, deadlines and fees http://www.grad.washington.edu/stsv/stylman/policy_style.pdf
• Final Exam date set with Supervisory Committee. The GSR and Chair are required to be at the Final Exam.
• Present your Reading Committee with your thesis two to three weeks before you plan to schedule your Final Examination online. Your thesis Reading Committee must read your thesis and agree to the date and time of your exam before you schedule your Final Examination online.
• Scheduling of your Final Examination is done online and must be submitted at least three weeks before your exam date. If your exam will not be held on the UW main campus or at FHCRC, you will need to include the full address and room number of the venue. When the exam is approved, you will be notified that your Warrant, along with the MCB Exit Survey, is either available to pick up in the MCB office or will be mailed to you in campus mail if you are off campus.
  Final Exam Online Registration: http://www.grad.washington.edu/mygrad/student.htm
• Email Diane Darling three weeks before your defense date giving her the title of your dissertation, date, time, location and how you want your name to read; she will announce your exam and make up flyers. Diane‘s email: ddarling@u.washington.edu
• Have the Graduate School review the formatting of your thesis title page and signature page prior to final submission of your thesis. The two pages need to be sent by email to Graduate Educational Services at gsstusrv@uw.edu. The review and reply will be completed within 5 business days.
• Your Supervisory Committee will determine if your thesis is formatted properly and approve the appearance of the thesis.
• Your thesis must be filed with Graduate School by the last day of the quarter along with all fees that must be paid. The fees are reviewed in the Style & Policy Manual
• The signed Warrant must be returned to MaryEllin within 3 days of your final exam and not later than the last day of the Quarter. MaryEllin will officially report the outcome of your exam to the Graduate School. Your completed MCB Exit Survey (included with your Warrant) must be returned to Diane. You will also submit to Diane via email attachments, your Abstract and publications.

Please feel free to contact me if you have any questions.

MaryEllin
maryell@u.washington.edu
206-685-3155