Department of Medicine Student Program Absence/Time Off Policy
Autumn
To request a weekend off call:
Please read the absence policy located below first. Your site may be able to accomodate your request to be placed on a team with a particular weekend off, IF submitted at least three weeks prior to the start date of your rotation.
HMC - Email Kat Jong, kjong@u.washington.edu to request a call schedule. Please let Kat know which team you would like to be assigned to. Requests must be made three weeks prior to the start date.
UW - Email Kellie Engle, kaengle@u.washington.edu with your request for a weekend off.
VA - Email Chief Medical Resident, Dr. Jasmine Zia, jasmine@u.washington.edu with your request for a weekend off three weeks prior to the start date.
VM - Email Susie Rheinberger, susie.rheinberger@vmmc.org for information
Madigan - Email Jolene Meng, jolene.meng@us.army.mil for information
WWAMI - Email your site coordinator located on the contacts page.
_____________________________________________________________________________
Medicine Clerkship Absence/Time Off Policy - Autumn 2009
Because we want you to act as the primary care provider for your patients, actively participate in the care of your patients by being a key member of the inpatient ward team and work closely with interns and residents on your call nights, the Department of Medicine has developed the following policy for students requesting time off from the Medicine Clerkship.
STUDENTS ARE EXPECTED TO ACTIVELY CARE FOR PATIENTS ON THE WARDS OR IN CLINIC MONDAY – FRIDAY, 7:30 OR 8:00 AM UNTIL YOUR DUTIES FOR THE DAY ARE ACCOMPLISHED. YOU WILL BE ON CALL WITH YOUR MEDICINE TEAM EVERY FOURTH (OR FIFTH) NIGHT AND MUST SPEND THE NIGHT IN THE HOSPITAL BEING ON CALL TO WORK-UP NEWLY ADMITTED PATIENTS. IF YOU ARE NOT ON OVERNIGHT CALL, FRIDAY, SATURDAY OR SUNDAY EVENING, YOU DO NOT HAVE TO REPORT TO THE HOSPITAL ON SATURDAY OR SUNDAY. YOU SHOULD EXPECT A TOTAL OF FOUR DAYS OFF PER MONTH WHILE ON HOSPITAL ROTATIONS. SEATTLE STUDENTS SWITCHING SITES, HAVE SWITCH WEEKENDS OFF (10/24& 10/25 & 11/21 & 11/22). STUDENTS WHO WILL SPEND THE SECOND 6 WEEKS OF THE CLERKSHIP AT A WWAMI SITE ARE DISMISSED FROM THEIR SEATTLE SITE AT 11:15 AM ON THE THURSDAY PRIOR. WWAMI STUDENTS WILL BEGIN THAT PORTION OF THE CLERKSHIP ON MONDAY, NOVEMBER 9, 2009.
IF YOU ARE ILL AND UNABLE TO REPORT TO THE HOSPITAL, CONTACT YOUR SENIOR RESIDENT OR ATTENDING PHYSICIAN BY PHONE BY 8:30 AM. IF YOU ARE UNABLE TO REACH ANYONE CALL THE STUDENT PROGRAM OFFICE.
STUDENTS REQUESTING TIME OFF TO PRESENT RESEARCH AT A CONFERENCE ARE GIVEN TWO TRAVEL DAYS AND ONE DAY ONLY. PERMISSION TO PRESENT AT A CONFERENCE MUST BE GRANTED BY THE STUDENT PROGRAM OFFICE BEFORE THE START OF THE ROTATION. REQUESTS TO MISS A WEEK-DAY OR CALL NIGHT TO ATTEND A CONFERENCE WILL NOT BE GRANTED.
WEEK-NIGHT or WEEK-END TIME OFF TO ATTEND WEDDINGS, REUNIONS, OR FAMILY FUNCTIONS MUST BE PRE-ARRANGED WITH YOUR SITE BEFORE THE START OF THE CLERKSHIP. WITH ADVANCED NOTICE IT MAY BE POSSIBLE TO REARRANGE CALL SCHEDULES OR SCHEDULE YOUR CLINIC BLOCK SO YOU HAVE TWO WEEKEND DAYS OFF.
MISSING EXTENDED DAYS (MORE THAN THREE DAYS TO PRESENT AT A CONFERENCE, WEEK DAYS, OR MISSING A CALL NIGHT) WILL NOT BE GRANTED.
AUTUMN QUARTER HOLIDAY SCHEDULE:
November 11, 2009 - Veteran's Day. VA Clincs may be closed for Veteran's Day. Please check with your site director regarding your schedule. Veteran's day is a regular work day for all other site.
November 26, 2009 - Thanksgiving Day. All students have this day off.
November 27, 2009 - Friday after Thanksgiving Day. Clinics may be closed on this Friday. Clinic students please check with your site. Inpatient students should treat this day like a weekend day. If you are post-call or on-call you should be at the hospital, otherwise you have the day off.
AUTUMN EXAMINATION SCHEDULE
THE LAST FULL CALL NIGHT IS TUESDAY, DECEMBER 15. STUDENTS ON CALL WED. DEC. 16 SHOULD BE RELEASED AT 8:00 PM. STUDENTS ON IN-PATIENT SERVICES ARE DISMISSED AT 11:15 AM ON THURSDAY, THE DAY BEFORE THE EXAMINATION. STUDENTS ON CLINIC BLOCK ATTEND REGULARLY SCHEDULED CLINICS ON THURSDAY AFTERNOON. EXAMINATION BEGINS ON FRIDAY, 8:00AM.
WWAMI students will be emailed with exam instructions.
THIS POLICY WILL BE IN EFFECT AT ALL SEATTLE AND WWAMI SITES UNLESS THERE IS A PERSONAL OR MEDICAL EMERGENCY. PLEASE CONTACT YOUR SITE COORDINATOR OR THE STUDENT PROGRAM OFFICE IF YOU HAVE AN EMERGENCY.
IF YOU HAVE QUESTIONS REGARDING THIS POLICY PLEASE CONTACT:
MEDICINE STUDENT PROGRAM
C511 HEALTH SCIENCES UNIVERSITY OF WASHINGTON. (206) 543-3237
kaengle@u.washington.edu