UW Resident/Fellow Stipend Schedule 2009-2010*

APPROVED HOUSESTAFF COMPENSATION RATES EFFECTIVE JULY 1, 2009
Level	Annual FY2009	Monthly Rate	Chief Resident Supplement	Monthly Stipend w/Supplement
R1	$47,341	$3,945	$      -	$        -
R2	49,248	4,104	-	-
R3	51,036	4,253	150	4,403
R4	52,944	4,412	150	4,562
R5	55,032	4,586	150	4,736
R6	57,012	4,751	150	4,901
R7	59,676	4,973	150	5,123
R8	62,268	5,189	150	5,339

*The UW Resident/Fellow Stipend Schedule is effective for residents and fellows paid by UW and applies only to residents with job codes 0328 or 0329 and fellows with job code 0444. Stipend rates are effective July 1, 2009 - June 30, 2010.

Vacation

Fellows will receive twenty-one (21) days of paid vacation per year at the start of each one (1) year appointment period to be broken down as fifteen (15) business days and six (6) weekend days. Fellows appointed less than full time will receive vacation leave credit on a pro rata basis. Fellows appointed less than 50% FTE are not eligible to receive and/or use vacation leave.

Vacation leave need not be taken in one block of time. Unused vacation leave shall lapse at the expiration of each appointment period.

Medical, Dental, Basic Life and Long-Term Disability Insurance Benefits

Fellows appointed at least 50% FTE for a minimum of six consecutive months and who receive a monthly stipend are eligible to enroll in the University of Washington’s Basic Insurance Package. The package is designed and authorized by the Public Employees Benefits Board (PEBB) and consists of medical insurance, dental insurance, term life insurance, accidental death & dismemberment insurance, and basic long term disability (LTD) insurance. Eligible fellows may choose one of seven medical insurance plans for which the University and the Fellow share the cost of insurance premiums. Eligible fellows may also choose one of three dental insurance plans for which the University pays the entire insurance premium. This package also provides for optional additional life, accidental death & dismemberment, and disability insurance that may be purchased by the individual. Basic insurance benefit coverage is effective for eligible fellows on the first day of the month following their date of appointment, or on the first day of appointment for those starting on the first of the month, and is effective through the end of the last month of appointment.

Benefits

Counseling Services: The goal of the Counseling Office is to restore, maintain, or improve the quality of life for fellows and their families by providing a variety of services to fellows of the UWSOM including assessment, referral, and counseling with individuals, couples, families and groups. Fellows are encouraged to discuss problems of either a personal or program nature with their Chief Fellow, Program Director, Division Chief, Department Chair, or with personnel in the GME Counseling Office. In the event the Fellow desires to have professional counseling, the Director of Counseling will seek to assist the Fellow in adjusting to the demands of their fellowship program.

UW Retirement Plan (UWRP): Fellows appointed at least 50% FTE in an eligible job class, which includes Fellows (Job Code 0444), for a minimum of six consecutive months, are eligible to participate in the UW Retirement Plan (UWRP). Fellows who receive a stipend under a training grant and who hold a title of Senior Fellow Trainee (Job Code 0442) alone or together with another title are ineligible to participate in the UWRP under that title. Eligible fellows may start participating in the UWRP on their first day in a UWRP-eligible appointment. The UW helps fellows save even more for retirement by providing 100% matching funds to the Fellow’s own contributions. Both the UW and the Fellow’s contributions are immediately vested, and the plan is 100% portable when the fellow leaves the UW. If the Fellow has not enrolled in the UWRP by the end of the two-year anniversary of initial appointment, the Fellow will automatically be enrolled in a default account with Vanguard and deductions will begin. Participation in a retirement plan after two years of appointment is a condition of continued appointment.

Voluntary Investment Program (VIP): Fellows may participate in the Voluntary Investment Program (VIP), a tax-deferred retirement savings plan, operating under Section 403(b) of the Internal Revenue Code (IRC). Deductions are made from the Fellow’s gross salary before taxes are calculated, so less tax is paid now, and contributions and earnings grow tax-deferred until the Fellow requests a distribution. There are four fund sponsors available through the VIP, and program participants may choose their contribution amount (up to the defined limit).

Leaves of Absence

Fellows must comply with the requirements for requesting a leave of absence. A UWSOM GME Leave Request Form is required for leave requests of five (5) or more consecutive days. When required, a request for leave of absence must be submitted to the Program Director on the UWSOM GME Leave Request form. When the need/desire for the leave of absence is foreseeable, the request should be submitted at least thirty (30) days prior to the leave. When the need for the leave is unforeseeable, the request should be submitted as soon as practical.

The Program Director must provide fellows with a written statement regarding the effect of leaves of absence, for any reason, on satisfying the requirements of their Fellowship Review Committee and/or Specialty Board for completion of a Fellowship program, as well as information relating to access to eligibility for certification by the relevant certifying board. Should any approved leaves compromise the necessary time for certification, the Fellow will be allowed to receive additional training sufficient to meet certification requirements. During such additional training, the Fellow will continue to receive salary and fringe benefits at the level of the year of training the Fellow is completing. Fellows should refer to the training program’s Effects of Leaves of Absence on Board Eligibility Policy for more information.

Fellows may be eligible for family medical leave under the Family Medical Leave Act. To be eligible, the Fellow must have a record of twelve (12) months cumulative State service and have been on duty 1250 hours during the twelve (12) months immediately preceding the family medical leave. Twelve (12) weeks leave of absence without pay shall be granted for the following reasons:

• Because of the birth of a son or daughter of the Fellow and in order to care for such son or daughter.
• Because of the placement of a son or daughter with the Fellow for adoption or foster care.
• In order to care for the spouse or registered domestic partner, or a son, daughter, or parent, of the Fellow, if such spouse or registered domestic partner, son, daughter, or parent has a serious health condition.
• Because of a serious health condition that makes the Fellow unable to perform the functions of his/her position.

Eligible fellows may request a family medical leave of absence without pay not to exceed twelve (12) weeks during any twelve (12) month period. The twelve (12) month period begins on the Fellow’s appointment date (typically July 1). The leave for childcare must be taken within the first twelve (12) months of birth, adoption or placement. When medically necessary, family medical leave may be taken intermittently or on a reduced leave schedule. Requests for such leave shall, when practical, be made to the Program Director at least thirty (30) days before the leave is to begin. Family medical leave will be unpaid unless the Fellow elects to use vacation or sick leave to the extent the circumstances meet the requirements for such leave. During this period of leave, the University shall maintain basic insurance benefits for the Fellow. The Fellow will be responsible for maintaining any optional insurance coverage, other payroll deductions, and insurance co-payments. These provisions are intended to be in compliance with family leave laws as currently enacted or in the future amended.

Sick Leave

Fellows will receive seventeen (17) days of paid sick leave at the start of each one (1) year appointment period that will be broken down as twelve (12) business days and five (5) weekend days. Fellows appointed less than full time shall receive sick leave credit on a pro rata basis. Fellows appointed less than 50% FTE are not eligible to receive and/or use sick leave. If sick leave credit is not used by the end of the appointment, accrued sick leave credit will be applied to a subsequent appointment within a UW GME training program if appointed within two years of the end of the previous appointment. Accumulated sick leave credit that is not transferable is not compensable at the completion or expiration of the appointment to the fellowship program. Sick leave may be used for the following:

• Personal illness, disability or injury including disability due to pregnancy or childbirth.
• Care for a child under 18 years of age with a health condition that requires treatment or supervision.
• Personal medical, dental, or optical appointments.
• Absence necessitated by the death of an immediate family member.
• Care for a spouse or same or opposite sex domestic partner, child, parent, grandparent, grandchild, sister, or brother with an illness, injury, or serious health condition. Family member also includes those persons in a “step” relationship.
• Condolence or bereavement.
• Child care emergency.
• Parental leave.

Emergency Leave

Fellows may also be granted up to three (3) days of paid leave, with one additional day if significant travel is required, for bereavement and, with the approval of the Program Director subject to prior approval of the Dean, up to four (4) days of unpaid leave for other emergent stresses as necessary (e.g., serious illness of a family member). This leave without pay may be extended for an additional three (3) days, and in extraordinary circumstances leave without pay may be further extended, with the approval of the Program Director subject to prior approval by the Dean. The Fellow will inform the Program Director as soon as possible of the need for emergency leave. As soon as possible upon return, the Fellow will indicate his/her reasons for emergency leave in writing to the Program Director for the record.

Pregnancy and Childbirth Leave

A fellow shall be provided pregnancy and childbirth leave for the period of time that she is sick or temporarily disabled because of pregnancy or childbirth. Pregnancy and childbirth leave will be unpaid unless the Fellow elects to use vacation leave or sick leave. Pregnancy leave may run concurrently with family medical leave, if available. During the period of the pregnancy and childbirth leave that the Fellow is eligible for family medical leave, the University shall maintain the basic insurance benefits for the Fellow. The Fellow will be responsible for maintaining any optional insurance coverage, other payroll deductions, and insurance co-payments. During the period of the pregnancy and childbirth leave that the Fellow is not eligible for or does not elect to use family medical leave, and the Fellow does not have vacation or sick leave that can be used to maintain her on the payroll, the Fellow will be allowed to continue, at her own expense, basic insurance benefits.

Parental Leave

Parental leave refers to the time taken off duty to bond with and care for a new-born child or newly placed adoptive or foster child. Fellows may take up to two weeks (14 days) of leave during the first year after the child’s birth or placement. The Fellow may use a combination of annual leave, sick leave or unpaid leave during this time. Parental Leave may run concurrently with family medical leave, if available. During the period of the parental leave that the Fellow is eligible for family medical leave, the University shall maintain the basic insurance benefits for the Fellow. The Fellow will be responsible for maintaining any optional insurance coverage, other payroll deductions, and insurance co-payments. During the period of the parental leave that the Fellow is not eligible for or does not elect to use family medical leave, and the Fellow does not have vacation or sick leave that can be used to maintain him/her on the payroll, the Fellow will be allowed to continue, at his/her own expense, basic insurance benefits. (See Fringe Benefits on page 6.)

Educational Leave
 
Fellows may be granted paid or unpaid educational leave to attend specialty sponsored society meetings and other conferences, to present research or other scholarly work at national or international meetings, or to participate in other activities related to their educational program. Educational leave may be granted at the discretion of the Program Director.

Civil Leave

Fellows receive paid civil leave for jury duty, to serve as trial witnesses, or to exercise other subpoenaed civil duties such as testifying at depositions. Fellows are not entitled to civil leave for civil legal actions that they initiate or when named as a defendant in a private legal action that is unrelated to their University appointment. Fellows who must perform jury duty or other subpoenaed civil obligations receive their regular UW pay while serving, and may retain any compensation received for their jury duty participation.

Military Leave

Fellows called to active duty in one of the uniformed services of the United States are entitled to 21 paid work days (3 weeks) of military leave per year if appointed at least 50% FTE. In addition, during a period of military conflict, fellows with spouses who are members of United States armed forces, National Guard or reserves are entitled to a total of 15 days of unpaid leave per deployment after the service member has been notified of an impending call to active duty and before deployment, or when the service member is on leave from deployment. A fellow may elect to substitute paid vacation leave for any part of the otherwise unpaid spousal military leave.

Other Leaves of Absence

Other leaves of absence without pay may be granted for any of the following reasons:

• Leave for government service in public interest
• Other personal reasons, other than health, acceptable to the appointing department