All research and instruction involving the use of live vertebrate animals must first be approved by the IACUC. This governing body will look at specific information, presented through a group of forms, for evidence that your plans are in compliance with government regulations. Submission instructions are provided on each form.
All forms are MS Word documents. Since forms are updated periodically, please download the required form each time you need to submit. Enter your answers and don’t worry if the text you enter shifts the content on the pages. Please follow the submission instructions provided in each form.
Use this form for new projects to be conducted at the University of Washington (UW). This includes research projects that will be transferred to the University of Washington.
Download: Project Review Form
Use this form if you are making a significant change to your existing protocol. Some examples of changes that require a significant change form can be found on this page.
Tip: Read about how to write an effective significant change.
Download: Significant Change Form
The OAW sends the PI an expiration notification letter 60 days prior to the annual protocol expiration date and an email notification 30 days prior to the expiration date, if your renewal has not been received by OAW.
Protocol renewals must be approved prior to their annual anniversary expiration date. It is recommended that, at a minimum, you submit an annual renewal 4 weeks prior to the annual expiration date, in order to provide OAW and the IACUC adequate time to review and approve your submission.
By law, IACUC is permitted to review an annual renewal up to 30 days prior to the annual anniversary date and is permitted to assign the anniversary date as the re-approval date. Please do not be surprised if you receive an annual re-approval letter with a future approval date.
Download: Annual Renewal Form
The OAW sends the PI an expiration notification letter three months prior to the three year protocol expiration date and an email notification two months prior to the expiration date, if your renewal has not been received by OAW.
Regulation requires a complete re-review of your protocol every three years. For this reason, at a minimum, you must submit a three-year renewal 8 weeks prior to the expiration date, in order to provide OAW and the IACUC adequate time to review and approve your submission.
Keep in mind, regulations require animal work to stop at the end of three years if the protocol has not been re-approved. By law, administrative extensions of any period of time are not allowed. Therefore if your three year renewal is exceptionally complex, it is strongly recommended to submit the renewal sooner than 8 weeks. Please contact OAW in advance, if you have questions.
Download: Project Review Form (Same form as the New Protocol form)
Use this form when you need to add personnel to your protocol. All protocol personnel must have the appropriate training (see training) and medical screening (see below) for compliance purposes. Note: New personnel cannot begin working with animals until approved.
Download: New Personnel Form
Use this form when you need to request a change of PI (Principal Investigator)
Download: Change of PI Form
All personnel on your protocol and persons working in your animal use areas must enroll in the Animal Use Medical Screening (AUMS) program that is a component of the University of Washington’s Animal Use Occupational Health and Safety Program. These programs are required by Federal authorities. Please visit the AUMS program website to enroll in AUMS.
Environmental enhancement and social housing (of social species) are important components of improving the psychological well-being of laboratory animals. Institutions are required to provide these components where appropriate, unless the IACUC has approved exemptions for scientific reasons, or the veterinarian has exempted animals for health and welfare reasons.
In order to provide a clear way for researchers to note exemptions necessary for scientific reasons, and for the IACUC to approve them, brief checksheets have been developed for attachment to IACUC forms (see below).
Download: Nonhuman Primate EEC Form
Download: Bat_EEC Form
Download: Bird_EEC Form
Download: Cat_EEC Form
Download: Chicken_EEC Form
Download: Dog_EEC Form
Download: Ferret_EEC Form
Download: Gerbil_EEC Form
Download: GuineaPig_EEC Form
Download: Hamster_EEC Form
Download: Mouse_EEC Form
Download: Rabbit_EEC Form
Download: Rat_EEC Form
Download: Swine_EEC Form
Use this form if you need to order fertilized eggs through the Department of Comparative Medicine Animal Purchasing Office.
Download: Fertilized Egg Use Request Form