Faculty Promotion Guide

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Department of Obstetrics and Gynecology Appointments and Promotions Committee

The Department of Obstetrics and Gynecology Appointments and Promotions Drs Heid Gray and Hisham Tamimi GynOnc 10committee is comprised of Senior Faculty that meet each Spring to discuss matters related to re-appointment of assistant professors to a second term, mandatory and non-mandatory promotion of assistant professors to associate professor, and non-mandatory promotion of associate professors to professor. The committee also provides advice to division chiefs and faculty on the promotion process. If you have questions about the promotion process, please review the Promotions FAQ, and contact the Chair's Office. 

Policies and Procedures:

  1. Members: The members of the Promotions Committee are the Senior Faculty members (Associate and above) with voting privileges according to the School of Medicine Guidelines.

  2. Procedures: The Promotions Committee has established the following:

    a.  Criteria for promotion of faculty (Physician Scientist, Clinician Educator, Full Time Clinical Faculty and Research Faculty)
    b.  A standardized promotions package
    c.  A method for soliciting letters of evaluation that are included in the promotions package
    d.  A recommended meeting with the Chair's Office (Faculty HR) and Dr. Gretchen Lentz (Chair of the Departmental Appointments and Promotions Committee) early in the calendar year for faculty who will be considered for promotion that year or who are considering promotion that year. The purpose of this meeting is to explain the promotions process and to review the format and contents of the promotions package for the benefit of the faculty member.

The Promotions Committee specifically considers:

  1. Clinical responsibilities and Peer Clinical evaluations:

    a.  Peer Clinical evaluations will be solicited by your Division Chief every year for your Annual Review.
    b.  According to School of Medicine policy, all faculty must be reviewed for clinical performance on a regular basis.

  2. Teaching/mentoring responsibilities, Student Teaching evaluations, Peer Teaching evaluations, evaluation by and productivity of mentees:

    a.  Student Teaching evaluations are conducted by the Department of Obstetrics and Gynecology for general review by Medical Students, Residents, and, where appropriate, Fellows. These evaluations are made available to you and your Division Chief from the Education Division annually. 
    b.  Peer Teaching evaluations will be solicited by your Division Chief every year for Assistant Professors, and every three years for Associate Professors, for Annual Reviews. You may also procure additional Peer Teaching evaluations through solicitation of your colleagues at your lectures with this form, or by catalyst survey (contact your Division Coordinator for more details).  

  3. Administrative responsibilities

  4. Scholarship

    a.  Publications (peer-reviewed manuscripts, book chapters, review articles, Web publications)
    b.  External/internal funding
    c.  National recognition (conference presentations; invited lectures; peer reviewer and editorial responsibilities)

  5. National recognition (in addition to scholarship)

  6. A final promotions package review: in the late summer/fall before the package will be submitted for departmental faculty vote to review Clinical Peer Evaluations and solicited internal and external evaluation letters concerning likelihood of successful promotion.

The Promotions Committee reports directly to Dr. Eschenbach as the Department Chair:

  1. The Committee provides written reports from the review of Assistant Professors for reappointment to a second term that include an assessment of progress toward successful (mandatory) promotion to associate professor in three years and the recommendation of the Departmental Promotions Committee.

  2. The Committee provides written reports from the initial promotions package review (II 5 above) include the following:

    a.  Evaluation of the promotions package for individuals being considered for promotion to associate professor and professor and specific recommendations for improving the CV and the Division Chief's letter of recommendation to best present the faculty member.
    b.  Recommendation of the Departmental Promotions Committee

  3. The Committee provides written reports from the final promotions package review (II 6 above) include the following:

    a.  Consideration of likelihood of successful promotion based on the Clinical Peer Evaluations and solicited internal and external evaluation letters
    b.  Recommendation of the Departmental Promotions Committee

If you have questions about the promotion process, or would like to be considered for promotion, please contact the Chair's Office, and review the Promotions FAQ.