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Husky Athletics Marketing & Game Day Experience – Student Internship Information & Application

Thank you for your interest in the internship opportunities with UW Marketing & Game Day Experience. An internship with UW Marketing & Game Day Experience provides students with invaluable experience that will benefit the pursuit of a career in almost any field, particularly a career in intercollegiate athletics or the sports industry.

UW Marketing & Game Day Experience is currently seeking qualified applicants for the 2013-2014 academic year.  Internships are academic-year commitments and interns are expected to be available to work August/September football games. The following pages contain a great deal of information about our department and our internships. Your application indicates that you understand the nature of these positions and that you are willing and able to make this commitment regardless of other jobs or endeavors in which you may be involved.

The University of Washington Department of Intercollegiate Athletics regards this internship as a vital component of the success of our department.  The efforts and contributions of our interns are crucial to our game day experience and game production as well as day-to-day office responsibilities.

OUR DEPARTMENT

The UW Marketing & Game Day Experience department produces athletic events, creates marketing & promotional plans, and executes in-game promotions and entertainment for 21 intercollegiate sports as well as department and university-wide initiatives.  Our main areas of focus include:

  • Game/Event Production & Entertainment – Coordinate promotions, contests, band, cheer, mascot, audio, video, sponsorship activation, and performances at Husky Athletics events
    • Sponsorship Fulfillment – sponsor recognition, promotional items and contests
    • In-Game Execution – Event staffing, promotion management
    • Scheduling, timing and scripting events
    • Audio and video coordination
    • Band and spirit coordination
    • Scheduling and coordinating large groups and performances
    • National Anthem performance selections
    • Marketing & Advertising – Increasing awareness on campus and in the community about events, entertainment, and ticket promotions through print collateral (posters, schedule cards) radio spots, newspaper ads, e-marketing, social media, and GoHuskies.com.
    • Community Outreach – Dubs’ Club Kids Club and Dads & Daughters programs

 INTERNSHIP PROGRAM

Interning in the UW Marketing & Game Day Experience department provides a great opportunity for students to receive “hands-on” experience in an intercollegiate athletics department. Student interns help to plan and execute marketing & promotional efforts across all intercollegiate sports, power our game day entertainment, enhance fan experience, and take on additional projects and events as needed.  Interns will be cross-trained in all aspects of our program, providing a wide range of knowledge and experiences from game production to customer service to promotion management.  All internships are unpaid opportunities available to full-time students. You may have the opportunity to earn course credit for your internship.  Those chosen for a UW Marketing & Game Day Experience Internship will be selected as either a Game Day Intern OR a Street Team Intern.

INTERNSHIP GUIDING PRINCIPLES

Mission Statement

Powered by our passion, we instill the pride and honor of what it means to be a Husky.  Our value-driven approach to leadership and teamwork drives us to build upon the traditions of the past, fuel the changes of today, and inspire loyal Dawg fans of the future – one experience, one memory, one t-shirt at a time.

 

Core Values

Passion

Teamwork

Tradition

Innovation

Integrity

NETWORKING

Members of the UW Marketing & Game Day Experience department have been employed full-time at many major companies and sport organizations, including: Seattle Seahawks, Sounders FC, University of Michigan Athletics, University of Oklahoma Athletics, Seattle Storm, Louisiana State University Athletics, the Pac-12 Conference, Amazon, & Husky Athletics.

 UW MARKETING & GAME DAY EXPERIENCE STAFF

Ryan Madayag, Director of Marketing & Game Day Experience

206-616-6194                      rvm@uw.edu

Erin Allett, Assistant Director of Game Day Experience

206-221-7465                      eallett@uw.edu

Andy Palmer, Marketing Assistant

206-221-7957                      apalmer@ica.washington.edu

Zoe Gano, Marketing Assistant

206-616-6193                      zgano@ica.washington.edu

INTERNSHIP PROGRAM QUALIFICATIONS

A UW Marketing & Game Day Experience intern MUST meet the following qualifications:

  • Enrolled as a full-time student
  • Highly motivated, creative self-starter
  • Ability to manage time commitment and dedicate all required office and event hours
  • Excellent written and verbal communication skills
  • Working knowledge of Microsoft Office (Word, Excel, PowerPoint)
  • Ability to multitask, stay organized, and keep up with a high-energy, fast-paced environment
  • Must be able to work a flexible schedule; evenings and weekends are required

The “Fit”

We believe that our team should be a balanced blend of personalities, strengths, experiences, and backgrounds that encompass the entire spectrum.  We’re not just looking for “butts in [office] seats,” we’re looking for a “fit.”  Nothing about us is cookie-cutter and no two days are the same.  Willing to learn and are okay with not knowing what exactly is going to come next?  If you have a sense of humor and thrive on excitement and creativity in a fast-paced, constantly-changing office and event setting, then this might be your gig.

We work hard…really hard. We need someone who will make their commitment to Husky Athletics a priority.  The hours can be long, the work isn’t always going to be glamorous, and you may find yourself surviving on concession stand hot dogs or protein bars at some point throughout the year.  If you’re not afraid to roll up the sleeves and say “bring it on!” to any task with a smile, we’re interested in you!  Our team is classy in both actions and words – though you don’t have to be the best dressed (we’ll provide you with some sweet gear).  But if you believe appearance, manners, and presentation matter, then keep reading.

We want rockstars that value integrity, understand the UW brand, take initiative, bring unique perspectives to the table, have welcoming personalities, and can excel within a team setting or independently.  We are looking for someone who can consistently see high-quality projects through to completion while keeping in mind the values of our brand and fan base.  Someone who is going to bring their “A” game every single day, inspire others to do the same, and have some fun in the process.  Up for the challenge?

If you just think football games are cool, this isn’t for you.  If you think football games are cool and you want to learn about and be a part of the behind-the-scenes work while connecting with Husky fans in a meaningful way, then this this might be for you.  If you think Volleyball, Basketball, Soccer, Track & Field, Cross Country, Golf, Tennis, Baseball, Softball, Gymnastics, and Crew are just as sweet as football, this might be for you.  This is not your average one-size-fits-all internship.  We tailor projects to you, your career goals, and interests.  In return, we expect your full commitment.  If you are looking to surround yourself with driven professionals, experienced mentors, and enthusiastic peers that are passionate about improving each day, then we encourage you to apply.

 

WHO WE WORK WITH

We work closely with the following departments.  Below is a snapshot description of how we partner with them.

 Husky Athletics Creative Team (Creative Team) – Creates video, graphics, publications, multimedia presentations, gameday audio-video technology, advertising & branding campaigns, and other miscellaneous graphic needs for Husky Athletic events and initiatives.

Washington IMG Sports Marketing (IMG) – Holds the multimedia rights to and secures sponsorships for Husky Athletics, including: game promotions, sponsorships, signage, radio, television, print, Internet, videoboard exposure, coaches endorsements, hospitality, and special projects.  Our department works closely with IMG to generate promotions and giveaways that integrate corporate partners into Husky Athletics events.

 UWTV – Operates stadium and arena videoboards including live camera feed, graphics, replays, highlight packages, and videos. Meet and work with UWTV regularly in producing events.

 Event Management/Facilities – Provides gameday logistics and event staff.  Our department meets regularly with event management to ensure the success of sport-specific marketing efforts. Operates the physical set-up of and access to our athletic facilities.  Our department requests tables, access, troubleshooting/repairs, and other essentials from Event Management.

Sport Operations – Provides gameday logistics and administrative duties including but not limited to: visiting team, officials, and oversight of scorer’s table.  Our department meets regularly with Sport Operations to ensure the success of game production and sport-specific promotional efforts.

 Social Media & Recruiting – Promotes Husky Athletics brand, sports, events, student-athletes, and department initiatives through social media campaigns including Facebook, Twitter, Instagram, and other social media channels.  We meet regularly with Social Media to determine how to best increase awareness for our events and promotions through social media.

Husky Ticket Office – Manages the ticket sales and distribution process for all Husky Athletics ticketed sports.  Our department meets regularly with the ticket office to create a unified system of promoting athletic events.  Together, we run ticket promotions and carry out other programs and initiatives, including database management, e-marketing, Dads & Daughters, and Dubs’ Club.

Communications – Controls the “face” of Husky Athletics by writing content, coordinating media (both live coverage and interviews), and managing GoHuskies.com.  Our department works with Communications to distribute information, logistics on game day, and web updates.

 Tyee Club – Develops and implements giving opportunities and initiatives including scholarships, annual planned giving and special events. We work with the Tyee Club to recognize donors, market giving opportunities, and increase awareness of season ticket opportunities.

Aramark – Food service provider for Husky Athletics.  Our department coordinates concessions promotions and vouchers and other hospitality needs with Aramark.

 INTERNSHIP OPPORTUNITY: GAME DAY INTERN

Game Day Interns will present themselves as representatives of the Husky Athletics department, adhering to dress code and etiquette requirements.  Interns must be able to lift at least 25lbs.  Game Day Interns are expected to staff all assigned events including mandatory events.

 Responsibilities:

  • Assigned as a “Lead” to a sport program or initiative; including but not limited to:
    • Sports – Men’s Basketball, Women’s Basketball, Men’s Soccer, Women’s Soccer, Volleyball, Gymnastics, Baseball, Softball, Men’s & Women’s Tennis, Men’s & Women’s Golf, and Track & Field/Cross Country
    • Initiatives – Campus Marketing, Community Outreach
    • Accept responsibility as assigned sport/initiative “Lead”
    • Assist full-time Marketing & Game Day Experience staff in their duties and assist with special projects
    • Assist with managing public address announcers, coordinating music, videoboard elements, cheer squad, mascot, and band to direct the flow of game entertainment
    • Write scripts for public address announcer – highlighting sponsors and describing promotional activities
    • Fulfill sponsor elements such as PA announcements, promotions, and contests
    • Improve atmosphere through the use of games, giveaways, contests, trivia, music, videos, graphics, etc.
    • Held accountable for the production of assigned sporting events
    • Gather game day promotions materials and set up operations and promotions materials for events

Requirements:

  • Responsible for attending home games/events as assigned (including afternoon, night, and weekend games*)

*interns are never required to miss class to work events

  • Must hold a minimum of 6 office hours per week; 10-15 hours/week including events
  • Must be able to attend all home football games (including August 31, 2013 & September 21, 2013)
  • Genuine interest in athletics and the sport industry
  • Ability to manage time commitment and dedicate all required office and event hours
  • Strong work ethic and willingness to learn
  • Ability to multitask, stay organized, keep up with high-energy, fast-paced environment
  • Working knowledge of Microsoft Office (Word, Excel, PowerPoint)
  • Able to begin assigned office hours during week of September 23, 2013

Preferred Qualifications:

  • Working knowledge of Adobe CS (Photoshop, Illustrator, InDesign)
  • Working knowledge of collegiate sports and NCAA guidelines
  • Potential to serve as an intern for more than one year

Benefits:

  • UW merchandise
  • Networking opportunities and interaction with department directors
  • Individually-tailored experience
  • Ability to determine office schedule
  • An opportunity to earn class credit

 INTERNSHIP OPPORTUNITY: STREET TEAM INTERN

Street Team Interns create buzz about Husky Athletics on-campus and at events. They also contribute to the enhancement of Husky fans’ game day experience.  Interns must be able to lift at least 25lbs. Street Team Interns are expected to staff all assigned events including mandatory events.

Responsibilities:

  • Assist Campus Marketing Lead Intern(s) and Marketing & Game Day Experience staff in their duties
  • Act as a liaison for Husky Athletics at events while promoting department programs and initiatives
  • Plan, organize, and execute on-campus promotions, entertainment, and events that increase awareness about Husky Athletics events
  • Collaborate with a team of energetic individuals to promote Husky Athletics on campus, in the community, and at home events
  • Create and implement innovative on-campus, student-focused marketing opportunities for Husky Athletics:
    • Ex. Distribute print collateral, write on boards in classrooms on the day of an event, sidewalk chalking, information booths, dorm connections, design and distribute informational material, etc.
    • Organize and execute plans for giveaways, promotional items, and marketing materials as necessary
    • Distribute giveaways and promotional material at Husky Athletics home events
    • Provide friendly, enthusiastic customer service that enhances the Husky Athletics Game Day Experience

Requirements:

  • Responsible for attending home games/events as assigned (including afternoon, night, and weekend games*)

*interns are never required to miss class to work events

  • Must be willing to engage in “street team” marketing tactics, including: distributing print material, interacting with others in a friendly and upbeat manner, and staffing on-site promotions
  • Must be able to attend all home football games (including August 31, 2013 & September 21, 2013)
  • Punctuality, excellent verbal communication skills and ability to work in a fast-paced environment
  • Strong working knowledge of campus activities and culture
  • A passion for promoting Husky Athletics to UW students and connecting with the general Husky fan base
  • Minimum of 1 office hour perweek in addition to weekly meeting/conference call; 10 hr/wk on average including events
  • Able to begin assigned office hours during week of September 23, 2013

Preferred Qualifications:

  • Working knowledge of Adobe CS (Photoshop, Illustrator, InDesign)
  • Working knowledge of collegiate sports and NCAA guidelines
  • Potential to serve as an intern for more than one year

Benefits:

  • UW merchandise
  • Networking opportunities and interaction with department directors and campus leaders
  • Individually-tailored experience
  • Flexible schedule
  • An opportunity to earn class credit

MANDATORY EVENTS FOR ALL INTERNS

There are a few times throughout the year when our department operates in an “all hands on deck” capacity. If selected for any of our internship opportunities, you would be required to be available for the following events:

  • All Home Football Game Days (Fall)
  • Select Men’s & Women’s Basketball games (Winter)
  • Sport Marketing Days (all seasons)
  • Holiday break (events as assigned)
  • Spring break (events as assigned)

CONFIDENTIALITY

Working within Husky Athletics gives you access to confidential or private information.  If selected as an intern, you are expected to adhere to the University’s confidentiality standards and will be required to sign an agreement to that effect.  You are not to talk about anything you hear in the office, at events, or within the athletic department.  If it has not been announced on GoHuskies.com, it is not suitable for public knowledge.

TO APPLY

If interested, please submit the requested items below as one Word or PDF document to Erin Allett via email at eallett@uw.edu by Monday, May 6, 2013. 

  • An up-to-date résumé (please include year in school during 2012-13, major, and expected date of graduation)
  • The answers to the following questions (approximately one paragraph or 150-250 words each):
  1. To which internship are you applying: Game Day Intern OR Street Team Intern?
  2. Why are you interested in UW Marketing & Game Day Experience and why do you want to work for Husky Athletics?
  3. Give an example of a substantially large time commitment you have had (ex. campus activity or leadership role) and explain how you managed your time to complete multiple tasks.
  4. What is the best job you’ve ever had?  Describe the job, your duties, and what you learned from the experience.
  5. Please explain a time you took the lead and set a good example to change a negative situation into a positive outcome.
  6. What do you plan to do after graduation?  What are you career goals and how will this internship help you reach those goals?
  7. Briefly list your campus and community activities, as well as work experiences, and address how they have prepared you for this internship.

A UW Marketing & Game Day Experience team member will contact you regarding the interview process once your materials have been submitted and reviewed.  Interviews will begin during the week of Monday, May 13, 2013.



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