OMA&D Academic Counseling Services

July 1, 2019

Position Available: URP Counseling Services Coordinator

full-time Counseling Services Coordinator (Req # 169186)

The Undergraduate Research Program (URP), housed in the Center for Experiential Learning and Diversity in Undergraduate Academic Affairs, assists undergraduates in all fields to enrich their academic experience through engagement in exciting, hands-on research with UW faculty in all disciplines. URP staff helps students plan for year-round and summer undergraduate research experiences, identify faculty mentors and projects, define research goals, present and publish their work, and obtain funding for their research.

The URP has an outstanding opportunity for a Full-Time 100% Counseling Services Coordinator (CSC) to join our small, dynamic, collaborative team that promotes scholarly engagement and success. The CSC advises students interested in getting involved in, or furthering involvement in, undergraduate research opportunities; helps to plan and manage the annual UW Undergraduate Research Symposium and summer undergraduate research symposia; and assists the URP team with all components of a dynamic program portfolio. The URP Counseling Services Coordinator is critical to providing support for students seeking research opportunities and to mentors who wish to incorporate undergraduates into their research.

Demonstrated collaboration skills are key, as the URP is a resource for students, faculty, and staff throughout the University. In addition, the URP works closely with other programs in the Center for Experiential Learning and Diversity, including the Early Identification and McNair Scholars Programs, a part of the Office of Minority Affairs and Diversity. The CSC interacts with other programs in Undergraduate Academic Affairs, such as First Year Programs and Academic Advising, to encourage undergraduate engagement in research. The Counseling Services Coordinator works with the URP Director and other program staff to set priorities and to continuously improve services to students, faculty, and staff.

Diversity Statement
The Undergraduate Research Program is committed to fostering a welcoming and inclusive environment for all students that we serve, and specifically aims to increase the participation of underrepresented minority, low-income, and first-generation college students in undergraduate research. Candidates for this position must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty and staff of many social, economic, cultural, ideological, racial and ethnic backgrounds.

Under the supervision of the Director of the URP, this position will have the following responsibilities:

Advise undergraduates interested in, and selected to participate in, URP and other related undergraduate research opportunities. Advising includes: communicating the academic rigor of programs and assessing applicant preparation; coaching students on how to interact with faculty in a research setting; guiding students on ways to effectively present their research; and helping students recognize how program opportunities can enhance their studies and careers.
Conduct student information sessions, workshops, and assist with outreach and recruitment efforts.
Assist with reading committees for funding opportunities and to facilitate student placements with faculty research mentors based upon individual student’s interests, background, and goals.

Management and Coordination
Facilitate application review processes, identify faculty mentors, assemble faculty review committees, and assist in event coordination for undergraduate research symposia.
Manage scholarship databases and applications.
Create URP outreach materials and help outreach on behalf of URP.
Provide support for other URP scholarship and internship selection programs including the Levinson Emerging Scholars awards, Washington Research Foundation fellowships, and Undergraduate Research Conference Travel Awards.
Assist in the coordination of workshops and event logistics.
Support the Undergraduate Research Leaders’ outreach efforts and professional development.

Contribute to the functioning of the Center for Experiential Learning and Diversity (EXPD) and Undergraduate Academic Affairs
Actively collaborate with other EXPD programs to advance the goals of the Center (e.g., tabling events, assisting with information sessions and workshops).
Attend monthly EXPD staff meetings.
Assist with EXPD events and with occasional reception duties.

Bachelor’s degree;
At least three years of experience working with undergraduate students, academic programs, and/or in a research environment;