OMA&D Academic Counseling Services

June 13, 2018

Seattle Human Services, Mayor’s Office on DVSA – Sr. Grants and Contracts Specialist

HSD Mayor’s Office on Domestic Violence and Sexual Assault (HSD-MODVSA) is looking for a dynamic, detail oriented individual with a passion for social change and ending gender-based violence to join our team in the capacity of Sr. Grants and Contracts Specialist.  The position will be available online next week (week of June 11th) :


Grants & Contracts Specialist, Sr

Salary:  $31.63 – $36.92 Hourly

Location:  Seattle, WA

Job Type:  Classified Civil Service, Regular, Full-Time

Department:  Human Services Department

Job Number:  2018-00890

Closing:  6/19/2018 4:00 PM Pacific


Position Description

Human Services, a department of the City of Seattle, funds and operates programs and services that meet the basic needs of the most vulnerable people our community – families and individuals with low incomes, children, domestic violence and sexual assault victims, homeless people, seniors, and persons with disabilities.  We invest in programs that help people gain independence and success.

This position coordinates and participates in the selection, negotiation, preparation, and administration of a variety of service contracts, sub-contracts, and interagency agreements in support of the Mayor’s Office on Domestic Violence and Sexual Assault.  The position also conducts needs assessment and related research, and plans and develops new service programs; participates in advocacy and community relations activities; and provides a variety of technical assistance and support to subcontractors.

The Grants and Contracts Specialist, Sr requires a knowledge of the principles, methods, and legal requirements of contract preparation, negotiation, and administration.  The work of this class requires the ability to prepare program evaluation reports, contract documents, and other complex written material.  Judgment is required to make recommendations based on the collection, analysis, and interpretation of statistics, financial data and other program information and to conduct research, assess client service needs, and develop program proposals and funding sources which meet those needs. Guidelines exist in the form of departmental procedure manuals, contracting procedures manual, block grant, regulations, funding source requirements, and Federal, State, and local laws and regulations; however, these resources do not cover all program development situations requiring the positions to develop solutions to client service needs problems.

This position will report to the Manager of the Mayor’s Office on Domestic Violence and Sexual Assault.

Job Responsibilities

  • Conducts research and obtain input to conduct needs assessment for client populations.  Analyzes demographic trends and social indicator data.  Develops new service program proposals to meet needs.  Prepares and reviews grant proposals, applications, and budgets for various funding sources and recommends allocation of funds.  Assists in completion of division’s annual plan.  Analyzes potential and past effects of local, state, and federal legislative and administrative decisions on client populations.  Provides recommendations to division and other agencies on client populations, provides recommendations to division and other agencies on appropriate actions.
  • Develops, prepares and negotiates sub-contractor, agency, and consultant service agreements and amendments, including program goals and objectives, performance standards, reporting requirements, and budgets, etc.
  • Monitors and evaluates effectiveness and efficiency of services provided by subcontractors; review monthly and quarterly reports; conducts on-site visits; prepares written program evaluations to determine compliance with performance standards and federal, state and local regulations; recommends program modifications or funding changes as appropriate.
  • Reviews and monitors accounting and service records of subcontractors to determine actual costs for services provided; reviews and monitors monthly invoices; ensures amounts charged comply with contract provisions and applicable laws, rules, and regulations; approves release of funds to reimburse contractor; conducts annual fiscal assessments and semi-annual analysis of contractor expenditure reports.
  • Participates in advocacy and community relations efforts; provides technical assistance to committees, task forces, and advisory councils; organizes advocacy efforts among other agencies, community groups, service providers, and client populations.  Conducts and coordinates public hearings, conferences, and seminars to obtain needs assessment data and provide information on requirements of and programs available for client populations.  Represents department to other agencies, community groups, service providers, and the public.
  • Provides technical assistance and training to subcontractors to increase their ability to provide quality services.
  • Participates on intradepartmental task forces and leads special projects as assigned.
  • Draft reports, briefing papers, correspondence, and other written material.
  • Performs other related duties of a comparable level/type as assigned.


Minimum Qualifications:

Education: B.S. in Social Sciences, Human Resource Management, Business Administration, or a related field is required (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

Experience: Requires a minimum of 2 years professional experience in contract administration, budget management, planning, and human services administration.

Certification/License: Washington Driver License

Desired Qualifications:

  • Master’s Degree in Social Sciences, Human Services, Business Administration, Public Administration, or a related field.
  • Previous program and/or contracts management experience in government and/or non-profits in human services.
  • Experience writing and monitoring results-oriented contracts and utilizing database systems.
  • Skilled in written and verbal communication, public presentations, and interpersonal skills.
  • Effective relationship management, capacity building and ability to work collaboratively with community-based organizations is preferred.
  • Ability to creatively and diplomatically resolve conflicts and issues.
  • Strong analytical and organizational skills.
  • Ability to multi-task, meet deadlines, and perform complex and detailed assignments.
  • Ability to work individually and also as a member of an interdisciplinary team.
  • Lived experience, background and/or experience working with diverse populations and survivors of gender-based violence are encouraged to apply.
  • Active problem solving, positive can-do attitude a plus!

Additional Information

Your application will not be reviewed if these items are missing or incomplete.

Hiring Process

Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered.

  1. Completed NEOGOV online application.
  2. Supplemental questionnaire responses.
  3. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
  4. Current résumé indicating relevant experience and education.

Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check which includes criminal history and driving history review.  Some positions also require a pre-employment exam. For more information on the Human Services Department, please visit:
In addition to filling the vacancy advertised, this recruitment may be used to fill additional, short term assignments on a temporary or Out-of-Class basis as needed for up to six months.
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City’s website at:

Agency:  City of Seattle

Address:  Seattle Municipal Tower
700 5th Avenue, Suite 5500
Seattle, Washington, 98104