PCAP Pre‐Implementation Checklist

The PCAP model is supported by theory and evidence of effectiveness based on research. Furthermore, the program has been operational since 1991 and the intervention methods are supported by field practice and expert clinical opinion.

The PCAP Pre‐Implementation Checklist is a quality assurance tool designed to be used during PCAP replication site development. The checklist reviews PCAP core characteristics important to incorporate in developing a replication site. The checklist should be used by agencies that are contemplating implementation of PCAP and that are interested in assessing the feasibility of such implementation.

The PCAP Fidelity Assessment (see next tab) is a quality assurance tool that helps to assess the degree of adherence of the PCAP model.

These two tools were created to promote fidelity to the intervention model.

Budget considerations and categories

Below are the basic budget categories required for operation of a PCAP site. The exact amounts of these items will change depending on the size of the PCAP site and the geographic region within which the program operates.

Click to expand each category or save/print as a PDF.

Set Up
  • Office furniture and equipment (desks, chairs, phones, fax machine, etc.)
  • Computers for supervisor, assistant, and at least one computer for every 2 case managers
  • Mobile cellular phones (with GPS tracking capability), chargers, and batteries, for supervisor and all case managers to enable communication and increase safety in the field
  • Automobiles for case managers to transport clients and to use on home visits (including outfitting costs, i.e., baby seats installed that are up to standard. Options include using agency vehicles, leasing or buying vehicles to use long term, using personal cars with mileage reimbursement.
Salaries and Benefits

Full PCAP Site:

  • Full-time clinical supervisor
  • Six full-time case managers
  • Half-time office assistant
  • Hourly exit interviewer (beginning 3 years after first enrollment)

Half PCAP Site:

  • Half-time clinical supervisor
  • Three full-time case managers
  • Quarter-time office assistant
  • Hourly exit interviewing (beginning 3 years after first enrollment)
Personnel Services
  • Client needs/incentives (at least $50/client/year)
  • Employee training (approximately $200/employee/year)
Other Contractual Services
  • Postage
  • Utilities
  • Insurance
  • Printing
  • Evaluation database & software license
  • Repairs
  • Copies
Rent

Office space for staff, including:

  • At least one private office where supervisor can conduct intake interviews and exit interviewer can conduct interviews in private
  • Space with conference table for staff meetings and small trainings
  • Waiting room area with space for clients and children to feel comfortable
Travel
  • Agency vehicle fees, insurance, leasing fees, or mileage reimbursement
  • Airfare if necessary
Supplies
  • Office supplies
  • Miscellaneous
  • Food

Types of agencies operating PCAP sites

Agencies funded to operate PCAP sites are typically substance abuse treatment or public health agencies. In Washington State, most PCAP sites are established and operated through county‐based agencies. The organizational structure below represents how these agencies come together to create the Washington State PCAP program.

Click chart to expand and print:

Org chart for PCAP

See next tabs for Personnel Required and a PCAP Presentation for those interested in starting a PCAP site.

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