Pacific Northwest Chapter of the Medical Library Association
PNC/MLA BUSINESS MEETING
October 22, 2002
Coast Plaza Hotel, Vancouver, B.C.
Bob Pringle, Chair opened the meeting by thanking the Annual Meeting
Committee members and welcoming the vendors and guests from National
Library of Medicine and the Medical Library Association. Jan Schueller
was appointed as Parliamentarian. The Executive Board was introduced,
including Janice Bacino in absentia. The members present accepted the
corrected minutes from last year's business meeting in Salishan, Oregon by
Executive Board and Committee Reports - Full reports from Board members
and committee chairs have been submitted to the Executive Board and were
distributed at the meeting. Copies can be obtained from board members.
Membership -- Kathy Martin, Membership Secretary
We currently have 178 members, including 36 new members. There were 51
non-renewals this year. Membership committee members include Kathy Nelson
(Idaho), Kathy Martin (Oregon), Ann Girling (Alaska), Chris Bealer
(Washington), and Gail Wilkerson (Montana). There is currently a need for
a Canadian representative. Kathy encouraged members to send news &
updates to her.
Treasurer's Report - Nola Higley, Treasurer
A copy of the Treasurer's report was distributed at the meeting. Nola
Higley, Treasurer, summarized the report. The checking account balance as
of October 15, 2002 was $7,157.71. Total expenses as of October 15, 2002
were $4,852.55. We have a reserve account balance of $10,071.08 in two CDs
as of August 12, 2002. (See the Treasurer's Report for specific details.)
Chapter Council - Patrice O'Donovan Chapter Council Representative
Patrice attended the annual Medical Library Association meeting in Dallas,
Texas. Her report discussed the work she did with the Chapter Sharing
Round Tables, with topics ranging from Alternative Medicine to Virtual
Reference. She is now serving on the MLA Awards Committee and encouraged
us all to submit any projects that we think would quality for the Chapter
Project of the Year - the winning chapter gets $500. The award has been
in existence for 6 years and the Southern Chapter has won 3 times! She
also encouraged members to look at the MLA Awards and Scholarships pages
for annual meeting grants, doctoral fellowships, and traveling fellowships
and encouraged attendance at the Mentoring Program at the upcoming MLA
meeting in San Diego.
A major focus of MLA is strategic planning. Neil Rambo facilitated a
round table at this meeting on this topic; Carol Jenkins of MLA will also
be at that table. She encouraged those of us with ideas for MLA's future
to attend this round table.
Bylaws Committee - Jan Schueller, Committee Chair
Jan reported that there were minor revisions to the bylaws this year to
coordinate our bylaws with the model MLA bylaws developed in 2000.
Technology Committee - Susan Barnes, Committee Chair
The committee was very busy with surveying members regarding the use of
electronic document delivery (EDD). 119 libraries responded to the survey
and gave the committee much valuable information to evaluate. The
committee's full reports, including detailed survey results, will be
posted on the PNC/MLA web site.
Nominations and Elections Committee - Maryanne Blake, for Janice
Bacino, Past PNC/MLA Chair and Committee Chair
Committee members were Janice Bacino and Maryanne Blake. 104 ballots were
returned. Elected were: Susan Long, MLA Nominating Committee, Anne
Girling, Recording Secretary, Heidi Sue Adams, Treasurer, and Vicki Croft,
Conference Planning Committee - Kathy Murray, Committee Chair
The committee met the evening of the Welcome Reception with the members of
the 2002 and the 2003 annual meeting committees. The primary goal for the
next year is to update the committee-planning manual. Kathy is the
contact person for questions and input.
Report for the 2002 Annual Meeting - Diane Helmer, Chair
Diane reported that the preliminary figures are 82 full conference
registrations and 9 continuing-education-only registrations. Good news is
that we made the room nights we needed at the hotel. There were 17
exhibitors and 3 vendor demos. We had a total of 190 room nights. Diane
expects that the meeting will show a healthy profit.
Publications Report - Kathy Murray
The newsletter will be available only in PDF format due to time
constraints (life members and library schools need to have printed
versions). She's working on providing links in the PDF format to make it
have the "look & feel" of HTML. PNC is looking at a program called
"Survey Monkey" that could be provided to members for use in developing
surveys & needs assessments. The PNC/MLA web site is being evaluated for
potential revision & a face-lift.
Professional Development Committee - Maryanne Blake, for Kelly
Addendum to the written report - there is an upcoming Continuing Education
Survey. Maryanne encouraged all members to respond and send her any ideas
you may have to be added to the survey itself. It was decided to purchase
& use "Survey Monkey" for the CE Survey as an initial test of the
software. Jan Schueller encouraged members to apply for the MLA
Continuing Education grant - up to $500 that can be used for registration
fees and/or transportation & lodging. The deadline is December 1, 2002,
applications can be found on MLANET.
The revised PNC/MLA Map was approved.
Vendors were concerned that they were not provided a list of attendees &
their institutions as in the past. Most vendors need to have this list
available to give to their company to validate the reason for the
attendance. A large majority of the members agreed that this was a good
idea (for members as well as vendors).
MLA Speaker - Carol Jenkins, MLA Past President
Carol spoke on the topic of "Quality Information for Improved Health."
Drawing for 2003 MLA membership
Lynn Hauer (Couer d'Alene) was the winner of the drawing.
Peggy Baldwin thanked Bob Pringle for his hard work as chair this past
year and presented him with a gift of our appreciation. She also thanked
Nola Higley for her 3 years at Treasurer and welcomed the new board
The 2003 annual meeting will be a joint meeting with the Northern
California & Nevada chapters of MLA in Sacramento in January 2004. This
will take the place of the Fall 2003 meeting. More details will follow.
Robin Braun extended an invitation to the 2004 Annual Meeting, October
2-5, 2004 at the Washington Athletic Club in Seattle.
The meeting was then declared closed by Bob Pringle.