From arleenl@iea.com Thu May 8 15:00:05 1997
Date: Thu, 2 Jan 1997 18:05:14 GMT
From: Arleen Libertini
Reply-To: hlib-nw@u.washington.edu
To: Health Library NW List
Subject: NW Notes Oct-Dec 1996 part 3 of 4
Here is part 3 of 4 of NW Notes Oct-Dec 1996, pages 5-6.
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PAGE 5 Northwest Notes/October-December 1996
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Bylaws Committee Annual Report 1996
Jan Schueller schuelle@battelle.org
Members of the 1996 Committee were: Doreen Smith, Fairbanks, AK; Nancy
Turrentine, Seattle, WA; and Jan Schueller, Seattle, WA, Chair.
This year the Committee initiated the process of an extensive bylaws review.
PNC Bylaws were last updated in 1990. Since then the Chapter has been
incorporated, MLA has made changes in the national bylaws and produced new
Model Bylaws, and PNC officers and members have made suggestions for
changes. Committee members critically reviewed the existing bylaws and the
chair met with the Chapter Board at the annual meeting and subsequently made
a presentation to the members at the Chapter Business Meeting. An article
was prepared for Northwest Notes to apprise all members of proposed changes.
[see below] The chair will prepare the final proposal
for Board review. At that time we will undergo formal review by the MLA
Bylaws Committee prior to submission to membership vote early in 1997.
Fun Facts About Bylaws You Always Wanted to Know
1. This word first appeared in AD 1283
2. It comes from Old Norse byr (settlement) and lagu (law)
3. PNC last revised its bylaws in 1990
4. PNC is going to revise its Bylaws 1996-1997
So you may well ask: What has happened in the last six years to necessitate
#4? Actually quite a bit! PNC is now incorporated and the Inc. is part of
our official name. MLA has made changes to
its Bylaws, some which affect ours (membership categories, for example).
MLA has also issued new Model Bylaws for Use by Chapters and Sections. The
Bylaws Committee, PNC Board members, and Committee Chairs have noted
problems, concerns, and oddities that seem counter-productive or just plain
peculiar. (Did you know that PNC members who are also MLA institutional
members are supposed to have two votes in Chapter business? Yup! Says so
right there in Article VII. Section 9. Elections and Voting. Eligibility to
Vote). Any document would benefit from a review every five years or so,
whether it needs it or not! Still another consideration is that our Bylaws
have never undergone the formal MLA review process conducted by the
national MLA Bylaws Committee.
Taking all these things under consideration, the PNC Bylaws Committee has
reviewed the 1990 version with the general intention to clarify, simplify,
and conform as much as is locally reasonable to the current MLA Model. (The
model is just that--a model. But it is the basic standard by which
the MLA Bylaws Committee reviews Chapter Bylaws.) At the 1996 PNC Annual
Meeting in Whitefish, MT, the Chair presented the review to the Board for
discussion and then presented the Cliff Notes (i.e., abbreviated) version at
the Business Meeting.
What happens now? A formal presentation of the proposed revisions is being
prepared. After this is reviewed and approved by the present Board, it will
be submitted to the MLA Bylaws Committee. The review process takes
approximately four weeks. Any mandated recommendations will be incorporated
into the proposal and then you, the membership, will vote by mail. The
ballot will include original and revised text and the rationale behind the
changes. You will have the option of blanket approval/disapproval or
item-by-item consideration.
Okay - just what are these changes? To be honest, most will probably seem
pretty ho-hum; an Inc. here, a voting member there, a Committee title change
over there, a rearrangement of sections way over there. However, there was
one revision which generated concern at the Business Meeting. This was a
request by the current (1996) PNC Board to change the term of
office of the elected officers from the current calendar year to the MLA
year -- from the close of the MLA Annual Meeting following their end of
their term of office. Our Chapter fiscal year would remain the same,
January to December, and the PNC Annual Meeting would still generally
be in the fall. The rationale? This would bring PNC into synch with MLA
and the other MLA Chapters (we are one of three that are not) -- all newly
elected officers would be on the same page. Additionally, new officers
would have a period of adjustment to their new duties before the
year-end reports and accounting are due. Several issues were raised by
members. The current passing of the guard and initial meeting of the new
Board that occurs at the PNC Meeting would no longer take place, although
that meeting of the Board is only one of several during the year.
Some employers are more likely to be supportive of a commitment for the
calendar year, rather than an arbitrary May-to-May year. The current system
has worked well for us: why change, especially when there will be a period
of transition and confusion?
You may have other concerns about that change or questions about our Bylaws
or the process in general. Please feel free to raise these on HLIB or with
me. I am e-mailable (schuelle@battelle.org), phoneable (206-528-3372), and
FAXable (206-528-3553). Want a copy of the Bylaws? Just let me know.
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PAGE 6 Northwest Notes/October-December 1996
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PNC/MLA Course Development Fund
In support of the educational goals of PNC/MLA, the Board decided, at its
October meeting, to expand the scholarship concept to include course
*development* as well as the current course attendance. This additional
funding is allocated to encourage the development of timely courses
by PNC/MLA members.
The PNC Course Development Fund is designed to encourage PNC members to
develop professional courses for our members. The board recognizes that
excellent course development is a time-consuming process. The aim of the
fund is to take advantage of expertise of members in course development when
their own institutions are not monetarily supporting the endeavor.
All applicants must meet the eligibility criteria. The applications will be
reviewed by designated members of the Executive Board, and all applicants
will be notified of the Board's decisions. The deadline is Dec. 23 for any
course that had its first offering in that calendar year. The number of
applicants funded will be limited by the amount of funds set aside by the
Board at the beginning of each budget year. A maximum of $300 will be
awarded per applicant. In cases of multiple applicants, lesser amounts may
be awarded. Funds are reimbursed/disbursed to recipients after
the first advertised course offering.
ELIGIBILITY
1. Applicant must be a current PNC member.
2. Applicant must not have received PNC course development funding
during the past two calendar years.
3. The written application must be received by the designated
deadline.
4. The course must not have been developed as part of the applicants
regular job.
5. The courses first offering must be co-sponsored by PNC/MLA.
FACTORS TO BE CONSIDERED IN AWARDING OF GRANTS:
1. The need for the course topic as shown by the PNC/MLA CE Needs
Survey.
2. The immediacy and relevance of the course topic.
3. The quality of the course materials submitted with the application.
4. The evaluations of the course itself.
[fund application on page 7]
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Final Report - PNC 1995 Annual Meeting
Bellevue, Washington
Registration: There were 79 all-inclusive conference registrants, and an
additional 41 who registered for one or both days. The
total number in attendance was 120.
CE Courses: Three CE courses were offered. There were 80
registrations for CE courses by 64 persons.
Exhibitors: There were 18 paid exhibitors and 2 unpaid.
Sponsors: Four exhibitors also sponsored some events.
Money: Total income was $30,100. Total expenses were $26,027.14.
The profit was $4,072.86.
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PNC 1995 Committee Members
Chair: Betty Jo Jensen Exhibits: Donna Locke CE: Philip Arny
Treasurer: Carolyn Weaver Marcia Batchelor Mary Ellen
Lemon
Program: Lisa Oberg Registration: Mia Hannula Nancy Press
Kathy Murray Meg Buchanan (liaison with
Lou Pray Special Events: Brynn Beals NNLM/PNR)
Philip Arny Leilani St.
Anna
We also had some last minute help from other members, especially Maryanne
Blake, Nancy Turrentine, and Cheryl Goodwin.
Submitted by Betty Jo Jensen
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Arleen Libertini, MLS arleenl@iea.com
Health Information Center, Empire Health Services
800 W. 5th Ave. P.O. Box 248
Spokane, WA 99210-0248
(509) 458-7343 FAX (509) 458-7790