Your major's requirements exist in DARS according to your catalog statement. You can modify any one of those requirements for a particular student by creating an RU exception.
When you want to modify a requirement, you must first tell DARS which requirement to modify. That's the purpose of the
You'll find the
Select the letter your major begins with. On that page, scroll down until you find it. Select and bookmark it!
NOTE: A&S advisers will also need a bookmark for General Education Requirements.
To begin an exception, go to the SRF370 SCREEN, enter the student number and SEND.
Enter RU in the lower, right corner and SEND. You are now on the SRU376.
You can usually ignore all the information in blue:
________________________________________________________________________________ E X C E P T I O N R E Q U I R E M E N T M O D I F I C A T I O N 1033346 000957073 900-00-0110 STUDENT,DARS TESTY 11/11/11 CLASS: JUNIOR MAJOR: 0-ANTH -00-11 MINOR: 0-PHIL -00 0-PSYCH -00-15 Sequence Number: 0010 ADD (Type=RU) PSNAME: _______________ Comment to display (Opt:________________________ Allow/Reject COURSE:_ _____ ___ __ UW#(Y/N):Y QTR Range:___/____ thru ___/____ REQHRS: Change credits required (ex: -3, -0.5): ____._ REQSRQ/REQCT: Change # of courses required (ex: -1): ___ VAL (Rarely used): Change # of courses required (ex: -1): ___ REQGPA: Change gpa required: (ex -0.100): __.___ Internal Notes: __________________________________________________ __________________________________________________ Authorized by: ____________ Authorization Date: __/__/____ Updated by: Date Updated: MAXHRS: ____._ USECT/MAXCT: ___ ASSIGNC: _ AC1: _ AC2:_ RC1: _ RC2: _ MAXHRSCK: _ RCOURSE: _ ______ ___ __ UW#(Y/N): Y RNAME: _________ ___________________________________________________________________________
You will almost always want to enter a "Comment to display." Not only does this clarify to anyone who sees the audit exactly what exception you are allowing for the student; it also serves a troubleshooting purpose. If your exception fails and the comment does not appear, you most likely have used the wrong PSNAME.
Optional: Use Internal Notes to remind yourself or to tell others who can view the exception why it was allowed, who was involved in the decision... anything you might want.
Optional: If you want to record who authorized this exception (someone other than yourself), use the "Authorized by" field.
When you "send" to finalize the exception, your UserID will appear, along with the date, in the "Updated by" line.
In the left column of the Reference Table, find the requirement you want to modify. In the next column is the PSNAME for that requirement.
NOTE: Be sure that the third column tells you that it can be used to allow a course!
Enter it on the SRU376. Be sure to start in the first space of the PSNAME field.
Example:
PSNAME: EE-MATH1____ Comment to display (Opt): _________________________
After the PSNAME, enter a comment that explains what exception you are allowing for this student.
Example:
BIOL 2XX SUBS FOR 180 H A&S 261 APPROVED
To tell DARS which course you want it to use for this student, enter it in the line below the PSNAME:
Allow/Reject COURSE: a_ b______c__d__ UW#(Y/N):e Y fQTR Range:___/____ thru ___/____
Enter the course number in the third field:
Tip:
The fourth field is used only if the student has identical *XX courses, such as:
0 MATH__ 1XX __ 0 MATH__ 1XX 01
Use the sequence number, at the end, to tell DARS which to use. More information.
After the course number comes a Y/N field:
Allow/Reject COURSE:_ ______ ___ __ UW#(Y/N):Y
If you have entered an XX course or have used an asterisk in any field, change
UW#(Y/N):Y
to
UW#(Y/N):N
At the end of the COURSE line is the "quarter range."
Allow/Reject COURSE:_ ______ ___ __ UW#(Y/N):Y QTR Range:___/____ thru ___/____
Use the QTR Range only if this is a repeatable course which the student has taken or is likely to take more than once. More information.
E X C E P T I O N
R E Q U I R E M E N T M O D I F I C A T I O N 3.0001
1033346 000957073 900-00-0110 5/19/06 14:35
STUDENT,DARS TESTY 11/11/11
Sequence Number: 0011
ACTion: A=Add, C=Change, D=Delete
ACT COURSE UW#? Qtr Range (if course is repeatable)
_ _ ______ ___ _ ___/____ thru ___/____
_ _ ______ ___ _ ___/____ thru ___/____
_ _ ______ ___ _ ___/____ thru ___/____
A 0 MATH 3XX N ___/____ thru ___/____
A 0 MATH 498 Y AUT/2006 thru AUT/2006
NOTE: There is no way to distinguish among multiple MATH 3XX courses on this screen. You must use the 376. If necessary, you can create a second exception with the same PSNAME and enter the course in there.
NOTE: Do not enter a comment to display.
Allow a requirement to be satisfied with fewer than the normal number of credits
In the left column of the Reference Table, find the requirement you want to modify. In the next column is the PSNAME for that requirement.
NOTE: Be sure that the third column tells you that it can be used to waive credit!
Enter the PSNAME on the SRU376.
REQHRS: Change credits required (ex: -3, -0.5): ____._
Enter a minus (-) and the number of credits you want to waive as in the example.
-3__._ -3__.5
Send. The number will format itself:
- 3.0 - 3.5
Allow a requirement to be satisfied with fewer than the normal number of courses
In the left column of the Reference Table, find the requirement you want to modify. In the next column is the PSNAME for that requirement.
NOTE: Be sure that the third column tells you that it can be used to waive a course!
Enter the PSNAME on the SRU376.
Skip over the "COURSE" and "REQHRS" lines to the next:
REQSRQ/REQCT: Change # of courses required (ex: -1): ___
NOTE: In a very, very few cases, your Reference Table may tell you to use the VAL: field, one more line down, instead.
Enter a minus (-) and the number of credits you want to waive as in the example.
-3_
Send. The number will format itself:
-3_
(Do not confuse this with allowing a course with a grade below your minimum. For that, use, preferably, the RR exception or the CS exception.)
In the left column of the Reference Table, find the requirement you want to modify. In the next column is the PSNAME for that requirement.
NOTE: Be sure that the third column tells you that it can be used to allow a lower GPA.
Enter the PSNAME on the SRU376.
Skip down to the line:
REQGPA: Change gpa required: (ex -0.100): __.___
Enter a minus (-) and the amount by which you want to lower the GPA. For example, if a 2.50 is required and you want to allow a 2.40, enter
NOTE: You must enter three digits to the right of the decimal.
If you have made no errors in formatting the COURSE field,
However, even if the record is "added," you may have some other error that will prevent it from working. The only way to know is to run a new audit.
If your exception fails, check the data you've entered. Return to the 370 screen and place a
You'll again see your data and will be able to change it if you find the error. Send to finalize and run a new audit.
You will see:
Invalid course - not found in database
highlighted at the bottom of the screen when you send if you have entered a course:
Correct the error and send again.
If your exception fails and your "Comment to display" does not appear, you probably have the wrong PSNAME or have not entered it exactly as it appears on your Reference Table.
If your exception works but your Comment doesn't display, email dars@u.washington.edu. We should be able to fix it.
If you've entered the course correctly and your Comment displays, but the course isn't there:
Check on the audit to see whether this text appears under the course title:
REPLACED BY: [other course]
If that's the case, you must use the "other course" in your exception.
If your comment displays but the credit you wanted to waive isn't waived, check to be sure that you have the - # in the REQHRS line, and not in REQSRQ/REQCT. And be sure that your Reference Table tells you that you can waive credit with that PSNAME.
If your comment displays but the course you wanted to waive isn't waived, check to be sure that you have the - # in the REQSRQ/REQCT line, and not in REQHRS. And be sure that your Reference Table tells you that you can waive a course with that PSNAME.
If there is not enough room for your comment, create another RU exception with the same PSNAME. Use the "Comment to display" field only.
This text will appear below the text of the comment in your previous exception. Unfortunately, it too will be preceded by "NOTE."
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