May 20, 2009

Administrative staff can now be all EARS

By admin

Campus administrators who need to view student academic records have a new tool at their fingertips. The Electronic Academic Records System (EARS) is a web-based system initially developed for UW academic advisers. After years of waiting, this resource has been enhanced by the Office of Information Management to allow campus administrative staff access as well.

Available now, the new version of EARS offers several improvements over current terminal-based views of student data. It’s much easier to use, providing on-screen cues and information unavailable in a terminal display. Users can also generate and print unofficial transcripts in PDF format, a long-requested feature. And allowing non-advisers access to student records (with a legitimate purpose) will benefit students by expediting their requests.

Because the system displays student information subject to FERPA regulation, access to EARS must be granted through the OUR’s Data Management Office (including the use of a SecurID or Entrust token). Once access is granted, users can log into EARS here. Information on what functionality is available to administrative users is available here.

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