April 6, 2012

Training Available: Social Security Numbers and Student Records

By Matt Saavedra

image of card with SSN

The Office of the Registrar in partnership with the Office of the CISO is pleased to announce the availability of a new online training module for UW faculty and staff. This brief training module (15 minutes) illustrates best practices for handling records that contain Social Security Number (SSN) information.

The Office of the Registrar is currently pursuing methods of limiting the use of SSNs from electronic student records and transcripts to better enhance the privacy of student data.

Information covered in the online training module includes:

  • Legacy use of SSNs at UW
  • SSN security incidents in higher education
  • Steps to securing SSNs
  • Approved uses of SSNs at UW
  • Information on reporting an incident

Access the training from the Office of the CISO site here:


Do you have ideas about other training you would like to see offered for Faculty and Staff? Let us know here:



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