Changing Grading Options
Review your class list for current grading option.
Your 1st- and 10th-day class lists indicate the grading option for your course. If the
grading option is incorrect, contact your Time Schedule Coordinator immediately to have
it corrected. If left undone, your Faculty Grade Reports will be printed with the
incorrect option.
Notify your students immediately of any grading system changes. Students may have opted
to take a course based on the grading system as published in the Time Schedule.
You've received a Faculty Grade Report that does not allow you to enter in the appropriate
grades, what do you do?
Contact the Curriculum Coordinator for your department. They will notify the Time
Schedule Office of the change.
Faculty Grade Reports
Using a #2 pencil, completely blacken the appropriate bubble to the right of each student's
name, indicating the grade to be awarded. Bubbles marked with a check mark or X cannot
be read by the optical scanner and will be rejected. Each student on your Faculty Grade
Report must have a grade indicated even if no grade is available at the time Faculty
Grade Reports are due to the Office of the Registrar.
Enter an X grade if no grade is available.
Students who appear on your Faculty Grade Report but who have not been in attendance or
who have not completed any work, i.e., students who have unofficially dropped, should be
given a grade of 0.0.
An I (Incomplete) shall be given only when the student has been in
attendance and has done satisfactory work to within two weeks of the end of the quarter
and has furnished proof satisfactory to the instructor that the work cannot be completed
because of illness or other circumstances beyond the student's control. A written
statement of the reason for the giving of the Incomplete, listing the work which the
student will need to do to remove it, must be filed by the instructor with the head of
the department or the dean of the college in which the course is given.
In order to obtain credit for the course, a student must convert an Incomplete into a
passing grade by the last day of the following quarter. An Incomplete grade not made up
by the end of the next quarter shall be converted to a grade of 0.0 (E) by the
Registrar unless the instructor has indicated when assigning the Incomplete grade that a
grade other than 0.0 (E) should be recorded if the incomplete work is not completed. For
Spring Quarter, the following quarter is considered to be Autumn Quarter.
A student may petition the Registrar to retain the Incomplete grade on his or her record
for a maximum of three additional quarters. Petitions will be granted by the Registrar
if approved by the instructor of the course involved. Petitions must be received by the
Registrar's Office prior to the end of the quarter in which the I grade will convert to a
failure.
Faculty Grade Reports are due by 10:00 a.m. on the Monday following the last day of
the final examination week.
